DECEMBER 3 2012 ROC SPECIAL PRESENTATION 1 ROC INFORMATION SESSION Purpose of the session Format of the session ROC SPECIAL PRESENTATION 2 FINANCIAL REPORT Capital Revenues ID: 300031
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SPECIAL MEETING PRESENTATION
DECEMBER 3, 2012
ROC SPECIAL PRESENTATION
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ROC INFORMATION SESSIONPurpose of the sessionFormat of the session
ROC SPECIAL PRESENTATION
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FINANCIAL REPORT
Capital
Revenues
Build Canada Funding
Received
$9,472,916
Development Charges
$4,736,460
Internal Borrowings
$1,388,738
Reserve Funds
$1,099,655
Total Capital Revenues
$16,697,769
Expenditures
Prior to June 2009 – Pre ROC and Build Canada Fund Approvals
$1,388,738
Post June 2009$15,309,031Total Capital Expenditures$16,697,769 2012 Capital Budget (security cameras and safety fencing)$141,8002012 YTD$38,427
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FINANCIAL REPORT
Operating:
Revenues:
2010
2011
Budget
Not tracked separately -Included in Community Parks
$112,650
Actual
Not tracked separately -Included in Community Parks
$79
Expenditures:
2010
2011
Budget
Not tracked separately -Included in Community Parks
$500,530
Actual
Not tracked separately -Included in Community Parks
$333,788
Net
Expenditure:
2010
2011
Budget
Not tracked separately -Included in Community Parks$387,880Actual Not tracked separately -Included in Community Parks$333,709ROC SPECIAL PRESENTATION4Slide5
COMPONENTS OF A BUSINESS PLANStatement of Purpose
Management StrategyFinancial StrategyMarketing Strategy
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NEXT STEPS
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RECREATIONAL OUTDOOR CAMPUS
Chalet
Tubing lanes
Terrain park
Ski hill
Toboggan hill
Volleyball courts
Outdoor skating rink
North Shore Trails (Bike Park)
Dirt Jump park (Bike park)
Pump track (bike Park)
Walking trails
High and Low ropes (Challenge Course)
Zipline
(Challenge Course)
Climbing wall (Challenge Course)
Canteen
Splash pad
Playground
Baseball diamonds
Soccer pitches
Tennis courts
Basketball half-courtsSlide8
Assistant ROC
Supervisor (Transfer)
1Required
ROC Supervisor
Lift
Attendants
(25)
Groomers/
Snow Makers/
(4)
Customer
Services Rep
(6)
Cafeteria
Attendants
(8)
SEASONAL WINTER POSITIONS
Maintenance
Attendants
(4)
WINTER 2012 SEASONAL RECRUITMENT
A total of 58 Seasonal Winter positions were created at the ROC. These positions were for the winter ski season only. The hours of work varied dependent on weather conditions and participation levels. The seasonal employees worked days, evenings, nights and weekends as required from Jan to April.
Terrain Park
Attendants
(3)
Administrative
Assistant
1 Required
Cafeteria
Supervisor
1 Required @ 40 hrs/week
1 Required @ 20 hrs/week
Ski
Patrol
(4)
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MAINTENANCE LEAD
1 Required
ROC Supervisor
Bike Park
Attendants
(4)
Canteen
Attendants
(8)
SEASONAL SUMMER POSITIONS
Maintenance
Attendants
(1)
ADMINISTRATIVE
SUPERVISOR
1 Required
CAFETERIA
SUPERVISOR
1 Required @ AS NEEDED
PARKS AND OPEN SPACES
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Seasonal Programming Staff:
5
3 programmers and one manager are qualified to assist in program implementation should it be necessarySlide10
ROC OPERATINGEXPENSES
Figures pulled from Asyst
Budget Program Nov 27/12
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ROC REVENUE
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CAFETERIA & CANTEEN UPDATE
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CATERING
& EVENT U
PDATESlide14
*New Items *Reduced Pricing *New Express Bar
CAFETERIA & CANTEEN UPDATE
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CATERING
& EVENT U
PDATESlide16
CAPITAL PROJECTS
PROJECT
STATUS
UPDATE
Toboggan Hill Berms
80%
Minor grading and the addition of
Topsoil/Sod
to complete
Top Soil
20%
Wet conditions pose a delay and frost is desired
Security Cameras
75%
IT to source an additional camera for the ropes course
Fire Pit
75%
Unit is near completion and grading scheduled for Tues Dec 4th
Flag Pole
30%
Engineers stamped drawing obtained, contractors scheduled for Dec 4th
Fencing
Shiners
South pond chain link
100%
Complete
North Pond
75%
Stringers remaining
Tube Lane
75%
Stringers Remaining
DC
Bike Park
75%
Posts, gates complete - Chain link to string
Zip Line
75%
Posts, gates complete - Chain link to string
High Ropes
75%
Posts, gates complete - Chain link to string
CAPITAL PURCHASES
Rink Liner
Complete
Delivered
Tube Lane Deceleration Mats
Complete
Artificial Turf Mats and tube liners Delivered
Tube Storage Bins
Complete
On site and Placed
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PROJECT DEFICIENCIES
Project Georgina ROC - Phase 6 Snow ShedDate 29-Aug-12Item Description Loc-Pave CommentsElectrical Finish electrical work - Junction boxes in storage room Completed By November 7Seeding Complete seeding around limits of phase Majority
completed (Remainder complete as weather permits)
Switches for lights
must
not be from breakers. Provide separate switches for each hill circuit. Installed as per drawings, please issue a SI or drawing for pricing
Electrical panel labels
:Provide
lamacoids and other labels as needed Completed By November 7Enclosure bollards on north side of transformer enclosure not installed Not Required by ESA, DO they still need to be installed?Water pressure staff room Water pressure is low in staff room fixture. Plumber to review.
Hose bib groomer bay: Provide standard hose bib inside groomer bay as per drawings CompletedPond inlet valve gaskets require cleaning as water is leaking into pit Valves do not seal 100%, product is not suitable for intended use.Wiring install in pump room not completed / laying on floor.
Process control wiring exposed.Process control configuration to be completedCompleted By November 7Connect dehumidifier as per specifications. CompletedDriveway grading and culvert Finalize grading of driveway and parking area. Reset culvert to design grades Culvert installed as per onsite instructions, entire area was changed to accommodate swales and grading
Clean up eroded edges of pond and clean out sediment accumulation from runoff over unseeded areas. To be completed as weather permits. (2 days required)Hubble wall light on south façade of snow shed is not working.Fire stopping : required in all fire separation walls. Completed at time of occupancy
Sump pump not working. Replacement requiredElectrical supply for sump pump to be provided. Currently extension cord connection.Pump fixed. Electrical supply for pump not shown on drawings.Snow making system discharge seal
around pipe to prevent water infiltration into pit areaHeating fan switch Provide on/off switch for heating fans located inside groomer room. Completed By November 7Conduit flooding Seal or drain conduits in electrical room that are flooded. Completed By November 7Grading Clean up grading around building and provide positive slope away from building and into pond. CompletedExterior light timers for parkway and parking lighting not working. Staff will require training on use. Completed By November 7Slide18
PROJECT DEFICIENCIES
Construction Deficiency List Georgina ROC - Phase 4Date 29-Aug-12Item Description Loc-Pave CommentsWashouts and Stones Fill and seed washouts and pick stones generally in all areas In progress, will be completed as soon as weather permits.Seeding West side of hill , north area between hill and ponds and south of chalet not seeded In progress, will be completed as soon as weather permits.
Swale grading and catch basins
at base of hill need grading to channel water to drains Completed
Pole mid toboggan run out Pole to be removed as it is obstacle. Provide cost for removal.
Provide drawings and Loc-Pave will provide quote.
All Wiring will
have to be redone
Depression in hill on beginners runDepression in hill to be filled for smoother slopes for beginner skiers, located at north west slope of hill.
Grading was approved at time of completion, and compactionwas tested, any settlement would need to be looked at by thegeotechnical consultant. We built on a hill that was alreadyengineered.Hydrants leakingevidence on surface of water leaks at 2 hydrants. 1st located 1 pole north of carpet lift 2nd at bottom of tobogganrun need to be investigated and repaired as necessary.Water was tested, not a municipal source. Hydrants
were decommissioned for the summer. Source of water seems to be coming from the hill/groundCarpet lift wash outs Granular under carpet lift needs to be re graded. Areas to be terra seeded as per original contractPond silt
Southerly pond has accumulated significant silt due to site runoff from non seeded areas. Pond to be excavated todesign construction volumesSediment to be removed as soon as weather permits.
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PROJECT DEFICIENCIESConstruction Deficiency List Georgina ROC - Phase 5Project Georgina ROC - Phase 5 -Canteen
Contractor Loc PaveTitle Deficiency ListDate 29-Aug-12Item DescriptionLoc-Pave CommentsElectrical work needs to be completed
Mechanical work needs to be completedFinishes Need completion
Plumbing fixtures To be installed
Splash Play Testing and
commissioning
of equipment
Kitchen Equipment To be ordered
Playground Audit comments to be addressed. Comments addressedSouthernmost playground pod is not draining properly and requires remediation. Confirm sub-drain is notclogged with sediment or debris.Weep tile functioning, water is backing up at outlet
Splash play controller not working. Completed and winterized (As per James Pugh)
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ROC CHALET INCIDENT
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ROC 2013Winter OperationsAnnual Plans
Meetings with Recreation and CultureCapital ProjectsThe Business Plan
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Challenge Course Participants
ProgramNumber
of Participants
Summer Session June-September
2012
Drop In
276
Summer Registered Programs
20
Summer Group Bookings -13
231
Summer Birthday Parties – 783
Sub-Total: 610Fall Session
September-October 2012
Fall Registered Programs35
Fall Group Bookings0
Fall Birthday Parties – 4 42Sub-Total:
77Grand Total:
687*Additional 417 participants experienced the Challenge Course during ROC Camp
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Participant Testimonials
“Great team building activity. Children are encouraging and supportive with their decisions”“The children really enjoyed all of the activities”
“Everything was great, no need for improvement. The courses were so much FUN!!!”
“Great team building & problem solving”
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BIKE PROGRAM PARTICIPANTS
ProgramsNumber of Participants
Summer Session June-September
2012
Summer Registered Programs
4
Sub-Total:
4
Fall Session
September-October 2012
Fall Registered Programs
4Sub-Total:4
Grand Total:8
Additional Summer Programs:Get Outside & 4 Orienteering Programs were cancelled due to lack of registration
*Additional 42 participants experienced the Challenge Course during ROC Camp
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WINTER PROGRAMS
Start January 2nd, 2013Outdoor Adventure Programs Skiing & Snowboarding Programs Holiday & March Break Programs Winter Climbing AvailableBurton Demo &
Riglet Park Day – January 2013Freestyle Event – March 2013
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SCHOOL GROUPSDistributed School Groups & Fall Brochure
Distributed Winter Brochures & ProgramsEmailed Georgina PrincipalsPrincipal Feedback: Interested in booking 2013 winter electives-end of December/Early JanuaryPresented at 3 Healthy Network Sessions for the YRDSBMet with YRDSB Curriculum Consultants
Met with Outdoor Education TeacherInvited all Georgina Teachers to attend a Teacher’s Night
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CORPORATE GROUPS
Cold Called & Email Blasted local and regional businesses to communicate that we can offer:Corporate EventsMeetingsFamily Days
Employee Appreciation Days
Majority of businesses seemed very excited about the idea and requested additional information
Follow-Up with all contacts in March 2013
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Future Planning
Analyze 2012 Summer & Fall ProgramsDevelop 2013 Spring & Summer ProgramsDevelop Challenge Course ManualDevelop Challenge Course Resource ManualDevelop specific curriculum based programsAttend CUI Level 2 TrainingBooth Upper Canada Mall
Outdoor Adventure Show
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ROC MARKETING 2012Approximately 57 initiatives
BrochuresRadioFlyersInserts
AdsWeb
Tradeshows
Investment of approximately $38,249.83
Estimated points of contact: 4,725,705
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ROC MARKETING 2013Develop Marketing Strategy
Web-heavy focus
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2012 PROPERTY ATTENDANCE
Events/Activities
Date
Attendance
(approx)
Formal Grand Opening
January 17, 2012
150
Public
Grand Opening (with BT)January 20, 2012
1800School and Community Groups (Pioneer Village)Throughout the year
1201York Region 55+ Games (Lawn Bowling)June 8, 201240
Summer Celebration & Park Showcase June
9, 2012250IMBA Trail Care WorkshopJune 10, 2012
8Canada Day “Taking It to the Streets” SiteJuly 1, 2012300
Canada Day FireworksJuly 1, 20122500
Summertime Visitors (Self Guided Tours @Pioneer Village)
June – August 600Camps (Pioneer Village)July – August
134Georgina Senior Games (Lawn Bowling)September 13, 201238
Harvest Festival
September 22, 2012
414
Volunteer
Award of Merit
November 20, 2012
80
Old
Fashioned Christmas
November 24, 2012
575
Festival
of Lights
November
24, 2012
300Slide32
Upcoming Events for 2013
Burton Demo Tour & Riglet Park
January 12, 2013Sno*Fest
February 9, 2013
Rail Jam
TBD
Theme Days throughout March Break
March 11-15, 2013
Canada Day Celebration
& Fireworks
July 1, 2013
Events/Activities/Sports Date
Attendance (approx)Soccer **Spring/Summer
39,696Baseball/Softball**Spring/Summer
14,760Tube/Terrain**
January-March6,276Facility Bookings
Winter Birthday (7)Summer Group Bookings (13)Summer Birthday (7)Chalet Rentals
(15)Rental Events (3)81
23183735690Total Property Attendance (approx)
70,942
*Playgrounds, Splash Pad and Bike Park attendance not included
**Spectators not included
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NEXT STEPS
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