1 Objectives Explain why this transition is taking place Provide overview of the OCDD Residential Options Waiver ROW Outline the Transition Process Define Roles during the transition process ID: 932416
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Slide1
OAAS CCW/ADHC Transition to OCDD ROW
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Slide2Objectives
Explain why this transition is taking place.
Provide overview of the OCDD Residential Options Waiver (ROW)
Outline the Transition ProcessDefine Roles during the transition process;Affected Individuals/participantsOffice of Aging and Adult Services (OAAS) Support CoordinatorsOffice for Citizens with Developmental Disabilities (OCDD) Support CoordinatorsOCDD Local Governing Entities (LGE) Offices OAAS Regional Offices
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Slide3Where Are We
G
oing?
OAAS Participants with an SOA with OCDD will be transitioned to the ROWThere are approximately 230 CCW or ADHC participants identified that this will impactIndividuals on the Request for Services Registry (RFSR) for CCW or ADHC will be moved to a RFSR for ROWTransition process will begin in January 2016 as part of each participant’s OAAS annual planningThis change will result in greater access to services specifically designed to support the needs as persons with ID/DD.
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Slide42 Residential Options Waiver (ROW
)
Overview4
Slide5What is the ROW?
Residential Options Waiver (1 of 4 OCDD Waivers)
Offered to eligible individuals of all ages through OCDD
There are multiple services available that were initially designed to support individuals to move from Intermediate Care Facilities (ICF/DD) and nursing facilities into the community5
Slide6Who is Eligible for the ROW?
Individuals from birth to end of life that meet the following eligibility criteria:
Have a Developmental Disability as defined in the DD Law
Have a Statement of Approval (SOA)Meet both financial and non-financial eligibility criteria for Home and Community Based Waiver Services (HCBS)Meet ICF/DD level of care criteriaAll other non-financial requirementsUS citizenship and Louisiana Residency
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Slide7What Services are Available?
Support Coordination (
Required Service
)Residential Services (Required Service)Must choose one of the 4 types of Residential Services in the ROW:Community Living Supports (CCW- Personal Assistance Service (PAS)/ADHC-Long Term-Personal Care Service(LT-PCS)
(May be Self – Directed)
Companion
Care
Host
Home
Shared Living
Note: ROW requires use of SC &residential support each month to maintain waiver
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Slide8Additional ROW Services
Center-Based
Respite
Vocational/Habilitation Permanent Supportive Housing ServicesNursing Professional ServicesDietician PT/OT
Speech
Social Worker
Psychological
* This is not a complete
list
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Slide9What is the ICAP?
Inventory
for Client
& Agency Planning (ICAP): a widely used assessment tool, measuring both adaptive & maladaptive behaviors & gathers additional info
Completed by the LGE
Completed
initially
and
as
needed,
R
equested
prior to the development of a ROW plan of
care
The
ICAP assessment instrument
provides:
Identification of skills
requiring assistance to allow the
individual
to live as independently as possible
information
used to identify
home & community-based support
needs
mechanism for establishing an individual’s budget in the ROW.
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Slide10Are There Limits on Budgets in the ROW?
Yes, the ROW is a Capped Waiver, where there are four (4) budget levels
Participant’s
Annual Budget is Based on ICAP Level Budget amounts change as changes occur in assessment ICAP levels
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Slide11ICAP Service Level & ROW Individual Budget Limits Correlation
ICAP
Service Score
ICAP Level
ICAP
Support Level
ROW Acuity Level
ROW Individual Budget Limit
(Based
on 7/1/2012
budget reduction LR
39;1049 &
subject
to
change)
70-90+
7,8,9
Intermittent
1
$48,087.73
40-69
4,5,6
Limited
2
S51,122.41
20-39
2,3
Extensive
3
$56,288.84
1-191Pervasive4$61,753.99
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Slide12Person Centered Discovery
Complete and/or review any required assessments
ICAP (Completed by LGE – Entry Staff)
90-L (Completed by Medical Doctor)Personal Outcomes AssessmentReview current available records and/or assessment informationSynthesize/summarize informationInterview participant & those that know him/her best to determine who they are & fill in gapsIdentify Vision & Goals for the individual
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Slide13Planning
Set Personal Goals (Based on Vision)
What opportunities exist to support achieving?
What challenges/barriers get in the way?Develop Action/Support PlanHow do we use existing opportunities?What supports are needed to move towards goals?What supports/treatment are needed to address challenges/barriers?13
Slide14Finalization of Plan & Building Budget
What actions can the individual take independently?
What actions/supports will be provided by family, friend, others?
What connections need to be made/supported with community organizations?What other services/paid supports are accessible and will be used?Identify any areas of unmet needs & determine which ROW services will address those needs.14
Slide153 Transition Process
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Slide16Transition Process
OAAS will generate a list by region & POC end date of participants to be transitioned
List will be updated monthly
List will be shared with OCDD LGEs & MedicaidOAAS Area Managers will forward list to RO SupervisorsOAAS will share list with OAAS Support Coordination Agencies (SCAs)OCDD will share list with the LGEsBased on the list, OCDD
LGE office will schedule
& complete
the ICAP
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Slide17Transition Process (continued)
OCDD
will notify Statistical Resources Incorporated (SRI) to send the participant packet
SRI will send the participant packet that includes:Information regarding transition90-LFreedom of Choice (FOC) for Support Coordination AgencyIf current SC agency is also an OCDD SC agency-participant will be able to remain with that SC agency17
Slide18Transition Process (cont’d)
Participant will need to return the 90-L and the FOC to SRI
OAAS SC will actively assist in completion &return of participant packet
SRI will link participant to appropriate SCA after receipt of FOC & 90-L If the FOC is not received in 14 days from receipt, individual will be auto-assigned to an SC agencySRI may link without the 90-LSRI will send the link to SC agency and Medicaid
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Slide19Transition Process (cont’d)
OCDD SCA will:
Obtain ICAP score and SOA
Call the participant within 3 days of linkageMeet with participant within 7 days of linkageComplete the ROW FOCHold planning meeting within 30 days of linkageMake sure Service Provider, OAAS SC, & others identified by the participant are invited & participate in meeting
Submit POC & 148 to LGE within 35 days of linkage
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Slide20Transition Process (cont’d)
LGE Waiver staff will:
Review
the POCApprove or Return POC within 10 working days of receiving itConduct pre-cert visit with participantSend 142 & 148 to Medicaid once pre-cert visit is
completed
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Slide21Transition Process (cont’d)
Medicaid will:
Change type case and close segment
Issue decision notice 18W to LGE, participant/family, OCDD SC, OAAS, & OCDDLGE Waiver staff will:Issue 51NH (transition start date 14 days out)Initiate 2 week transition process if provider is changingNotify SRI that 18W is issued & submit appropriate documentation (budget pages, etc.)Notify OAAS State Office identified staff via email
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Slide22Transition Process (cont’d)
SRI will:
Issue, on transition date:
Prior Authorization (PA) for OCDD SCA and remove PA for OAAS SCAPA for providers changes from OAAS waivers to ROW If provider is changing, OCDD SCA will notify both providers of change date once approved POC is received from LGE22
Slide234 Roles
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Slide24Role of the Participant
Receive notification about transition
Ask questions
Schedule ICAPReturn SCA FOCSchedule doctor’s appointmentReturn 90-LParticipate in completion of ICAPParticipate in Discovery/Planning process24
Slide25Role of OCDD LGE
Complete the ICAP –
Entry Staff
Share ICAP score & SOA with OCDD SC (staff TBD by DD Director)Review/Approve plan of care – Waiver StaffComplete standard initial plan of care certification process – WaiverIssue 51 NH-assure all appropriate documents are submitted to SRI51NH should be handled as other transfers are addressed (i.e., the start date should be 14 days after the 18W) -
Waiver
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Slide26Role of OCDD SC
Facilitate Discovery/Planning meetings
Request/obtain ICAP and SOA from LGE timely
Develop the Plan of CareInvite – OAAS SC, provider & others important to individual to POC meetingAssure all documents necessary for plan approval are completeConfirm with OAAS SC any open CIRs are closed prior to ROW certification Provide resources/referral as needed to address participants’ needs
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Slide27Role of OAAS SC
Serve as a resource for the OCDD SC:
Participate as a respondent in the POC meeting
Assist with explaining changes to the individualsIncluding communications sent by OAAS/OCDD State OfficeAssist with making sure participant completes & returns FOC to SRIAssist with making sure that the 90-L is completed and returned
Coordinate with OCDD SC to set up meetings
Provide copy of the assessments/plan of care
Close any existing Critical Incident Reports (CIRs)
Continue Monthly/Quarterly Requirements
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Slide28Role of the Regional Office (OAAS)
Tracking/monitoring of the transition process
Including closure of outstanding CIRs
Provide technical assistance to OAAS SCAs28
Slide29Role of SRI
Send individual packet (90-L, FOC for SCA)
Process linkage
Send linkage to SCA and MedicaidIssues PA for OCDD SCA and removes PA for OAAS SCAIssues PA for service providers29
Slide30Role of Medicaid
Changes type cases and closes
Issues decision notice 18W to LGE, family/individual, OCDD SC, OAAS, and OCDD
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Slide31Role of OAAS/OCDD State Office
Provide list of Individuals to be transitioned to SRI, Medicaid, and OCDD LGE offices
Develop/Send communications as necessary to individuals and stakeholders as appropriate
Track/Monitor the Transition processProvide Technical support to OCDD LGE/OAAS Regional offices31
Slide325 Next
Steps
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Slide33Moving Forward
OCDD will send list of participants impacted to the LGE office
ICAPs for individuals identified to transition will need to be scheduled
and completed (by timeframe)OCDD will request SRI forward Freedom of Choice (FOC) packet to identified participantsOCDD SC agency should begin discovery/planning process including requesting ICAP score/SOA from OCDD LGEOAAS SCA will assist throughout entire process
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Slide34Resources
ROW – webpage -
http://new.dhh.louisiana.gov/index.cfm/page/1875
ROW Fact Sheet - http://new.dhh.louisiana.gov/assets/docs/OCDD/waiver/ROW/ROWFactSheet110315.pdf OCDD brochure - Where to find Local Offices for ID/DD
http
://www.dhh.state.la.us/assets/docs/OCDD/publications/OCDDProgramBrochure2014.pdf
Request for Medical Eligibility Determination
- 90L
http://
new.dhh.louisiana.gov/assets/medicaid/hss/docs/90-LFormrev12-08.pdf
OAAS
Help Line at 1-866-758-5035
OCDD ROW Program Manager – Jeannathan H. Anderson (225) 342-5647
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Slide35Questions?
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