Initial amp ReCertification Training For First Responders Bureau of Workers Compensation PA Training for Health amp Safety PATHS PPT08201 2 Technical Assistance Manual ID: 932023
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PPT-082-01
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WORKPLACE SAFETY COMMITTEE
Initial & Re-Certification Training
For First Responders
Bureau of Workers’ Compensation
PA Training for Health & Safety (PATHS)
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Technical Assistance Manual
Go to our website
www.dli.pa.gov
Click “Individuals”
Then click “Workers’ Compensation”
3. Then click “HandS System”
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HandS
Tech Manual
Sample Programs found on following pages:
Safety Committee Compliance Checklist 49Sample Bylaws 51Sample Safety Policy 54Sample Meeting Agenda 55Sample Meeting Minutes 56
Sample Training Documentation 57Sample Incident Investigation Report 58-60PPE Program Checklist 61-67Workplace Inspection Checklist 68-74Safety Orientation 75
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Safety Committee Support
Fire Department support information can be derived from NFPA publications
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Safety Committee Support
Other publications can also aid you in your plan development
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Risk Management: Your Goal
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Learning Objectives
Understand the
role and functionality
of a safety committee Understand basic
hazard detection and inspection methodsUnderstand (and apply) basic accident & incident
investigation techniquesGain basic awareness of how
drug & alcohol abuse/addiction impacts the workplace
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Program Purpose
Educate new committee members
Refresher training for existing members
Most important:
Help prevent accidents & illnesses in the workplace!
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Total Costs = Direct + Indirect Expenses
Direct
(insured) = e.g. wage loss, medical
Indirect
(uninsured, cost to company) = e.g. downtime, property damage, morale of injured worker and others in department, hiring, training, possible OSHA citations
Hidden Costs of Accidents
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Role and Functionality
Workplace Safety Committees
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Improve safety & health in the workplace
Involve members in the safety function
Generate ideas for improving safety & health
Improve member/management relations
Stimulate interest among members
Safety Committee Purpose
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Busy supervisors can refer problems to
the Committee they should solve themselves
Only a small percentage of members
participate on the Committee Timeframe from when problem discovered to
meeting may be lengthy
Safety Committee Pitfalls
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Members may not be qualified to handle complex
issues and may only address superficial problems
Recommendations may be expensive or time
consuming and as a result may be overlooked
May create large workloads for the “management representative” if only identification of hazards
occurs
Safety Committee Pitfalls
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Safety Committee Authority
Extent should be determined and communicated to all members; e.g.:
Empowered and endorsed by top management
Acts as a recommending body Investigate accidents/incidents
Implement changes
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Single
- One workplace, one committee
Centralized
– More than one workplace →
One committee in a central location with representation for each outlying workplace location Multiple - More than one workplace
→ Separate individual committees at each workplaceSafety Committee Structure
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Safety Committee Structure
Committee Member Composition
- Minimum of 2 employer and 2 employee
representatives Number of employer representatives CANNOT
exceed number of employee representatives Quorum = 1/2 Plus 1
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Safety Committee Structure
Committee Members
Employer
–
Authority to do one or more:
▪ Select or hire an employee ▪ Remove or terminate an employee ▪ Direct the manner of employee performance ▪ Control the employee
Employee – Does not possess any authority or responsibility described for the Employer
A person cannot function as both of the above
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Safety Committee Function
Purpose:
to detect hazards and prevent accidents
& illnesses
Must have formal (documented) monthly meetings with Agenda & Minutes:- Review & update safety training
- Develop safety work practices- Recommend use of safety equipment/devices- Accident/incident report reviews
- Action items from reports & safety inspections- Avenue for member safety-related issues
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Members’ Responsibilities
Attend meetings
Notify members you are their Committee
representative Be watchful for unsafe conditions and acts and
report them Be responsive to people’s concerns; follow up
Ask others for safety suggestions and concerns
Discuss safety issues with members
Offer solutions not just problems
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Managements’ Responsibilities
Provide support (time, effort, money)
Resolve scheduling and personal conflicts
Provide realistic dates for correcting safety and
health concerns
Support training for Committee members Provide leadership and direction
Attend Committee meetings
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Managements’ Responsibilities
Promote positive effects of Committee activities on individual basis or at group meetings
Respond to recommendations in a timely manner
Promote safety within the organization
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Employees’ Responsibilities
Identify safety and health hazards
Report all unsafe conditions and practices
Make suggestions for improving workplace
safety
Participate in Committee activities/initiatives Follow safe practices/procedures
Cooperate with Committee members Consider becoming a Committee member
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Committee Chairperson
Accountable to top management
Sets the agenda
Coordinates meetings
Facilitates meetings
Ensures agenda is followed
Ensures everyone is heard
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Committee Chairperson
Options:
Safety person serves as Chairperson
Management and union co-chairs
Rotating Chairperson (yearly; each meeting)
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Safety Committee Certification
Can be done on-line using
HandS
system
Initial certification:- After 6 months of functional committee operation- Within 30-90 days of insurance policy renewal
Submit Form LIBC-372 Annual re-certification:
- Within 15-90 days of insurance policy renewal- Submit Form LIBC-372R
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HandS
Health and Safety Division’s online processing system
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Accessing the
HandS
System
Go to our website
www.dli.state.pa.us
Click “Workers’ Compensation” then “Health & Safety
Division” then “HandS System”
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“Review”/Audit Overview
Random/Target Audits
30 day notification
Opening conference
Table top “on-site” audit
Information verification
Closing conference
◦ Issue Compliance/Non-compliance Rating (Preliminary)
◦
Non-Compliance issues explained
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Competent -- dedicated
Support goals & objectives
Demonstrate team effort
Develop mutual trust, respect & support
Successful Safety Committees
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Objectives should be:
SMART
S
pecific
M
easurable
A
ttainable
R
elevant
T
ime-limited
Objectives
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Hazard Detection
and
Identification
Workplace Safety Committees
Is this safe?
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The following list shows the main ways to
identify hazards:
→
Walkthrough Surveys → Inspection Checklists
→ Past Records → Accident Investigations →
Consultation → Documentation
Hazard Detection & Identification
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Risk vs. Hazard
Risk
:
The measure of the probability and severity of an adverse effect caused by a hazard
Hazard
: What causes the risk; administrative or physical (causes or has the potential to cause a loss)
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Purpose of Safety Inspections
Identify potential hazards so they are corrected before an injury occurs
Implement or improve safety
programs
Increase safety awareness
Display concern for members’ safety
Communicate safety standards of performance
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Inspection vs. Audit
Are you
AUDITING
or
INSPECTING
?
Safety
Inspections
examine physical facilities – looking for unsafe conditions, unsafe acts, housekeeping issues, etc.
Safety
Audits
examine procedures & policies
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Hazard Detection & Inspection
What is a hazard?
What should I look for?
What standards do I reference?
How do I perform the inspection? How do I document the inspection?
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What is a Hazard?
An act or a condition in the workplace that has
the potential to cause injury, illness, or death to
a person and/or damage to company property, equipment and materials
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What to Look for
High Hazard Areas
: Equipment and operations
that involve
energy transfer
including: chemical, mechanical, pneumatic, physical, electrical, gravitational, etc. (Unsafe Conditions)
Procedures and behaviors, including
: Use of protective equipment, safe operating speeds, following proper procedures, horseplay,
inattentive behavior, etc. (Unsafe Acts)
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Standards to Reference
OSHA
- Federal Regulations (29 CFR 1910)
Available at
www.osha.gov
PA Department of Labor & Industry
–
www.dli.state.pa.us
PA Department of Environmental Protection
–
www.depweb.state.pa.us/portal/server.pt
Other technical standards
(NFPA, ANSI, ASTM, ASME, etc.) –
get help if necessary!
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How to Conduct an Inspection:
Observe processes, equipment, and
work locations for unsafe conditions
Obtain comments and suggestions
from employees
Review Records such as training,
Safety Data Sheets, Accident
Reports, etc.
Formulate recommendations
Report findings to management
Follow-up for implementation
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Any Problems Here?
Chemical storage underneath cabinet
Not all chemicals properly labeled
Are chemicals compatible
No lip on shelf
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Any Problems Here?
Exit/fire doors chained shut
Combustibles (paper) over wired glass
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Some systems support others; a failure in one can compromise both systems
Any Problems Here?
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Any Problems Here?
Clutter
Unsafe cylinder storage
No access to other equipment
Trip and fall hazards
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What About Here?
Fire door held open by fire extinguisher
Location of extinguisher could be trip & fall hazard
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Any Issues Here?
Cord across walkway – trip & fall hazard
Door possibly closes on cord – damage to cord
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Any Issues Here?
YES!
Compressed gas cylinder being lifted by valve!
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What About Here?
Exit blocked/obstructed
Exit access/aisle blocked/obstructed
Storage creates trip & fall hazard
Access to fire extinguisher blocked
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How to Document the Inspection
In Writing, In Writing, In Writing!
Email……
Checklists……….
Memorandums……….
Written inspection reports………..
Safety Inspections
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Safety Inspection Checklist
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Accident/Incident Investigation and
Reporting
Workplace Safety Committees
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Incident Ratio Model
Most Accident
Investigations Conducted
Few Investigations
Conducted
Death or Serious Injury
Biggest percentage of injury causing potential!
1
29
Minor Injury
300
Near Miss
3,000
Unsafe Acts, Behaviors or Conditions
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Near Miss
Near Miss
- is an unplanned event that did not
result in injury, illness, or damage – but had the potential to do so. Only a fortunate break in the chain of events prevented an injury, fatality or damage
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What Is A Near Miss?
Opportunity to improve safety practice based on condition or incident with potential for more serious consequence
In this definition, “incident” or “condition” is anything a witness views worthy of addressing to eliminate potential to cause harm.
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Why Report A Near Miss?
Reporting a near miss helps to establish and continue safe practices within the workplace.
Information provided enables an employer to communicate facts, causes and corrective actions to all employees regarding near misses.
Provides valuable information to employees about how to avoid/prevent future accidents and injuries.
Provides opportunity to improve safety, health, environment and security of operation.
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Why Report A Near Miss?
Reduces tolerance for risk.
Avoids complacency.
Provides a tool to identify workplace hazards.
Allows employee involvement in safety program.
Demonstrates management’s commitment to safety.
Allows identification of possible trends
.
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Near Miss
Employees need to feel comfortable reporting near misses.
Employees should not fear disciplinary action or peer pressure by reporting.
Organization’s safety culture is such that reporting a near miss is important and necessary.
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Near Miss
Near misses also have a cause and effect
What would you say was the cause of this? What might be the effect?
What changes would you make?
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Near Miss Resolution
Not only important to resolve near misses to ensure potential accidents do not occur, but also essential to success of near-miss program.
If employees don’t think near misses are acted upon, they will not report in the future.
Resolutions should be promoted and tracked.
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Reporting Near Miss Incidents
Why report near misses?
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Near Miss
Always remember, if you:
Eliminate or reduce all hazards
Investigate all near misses immediately and make changes
You WILL reduce “incidents”
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Employee Training
What is a near miss and how to identify
Why near misses are important
Role in reporting near miss
Near-miss management team members
Near-miss reporting process
How to report a near miss
How to get help with near-miss/safety issues
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What is an accident?
What are the causes of an accident?
How do I investigate an accident?
What should I put in my report?
What’s next?
Accident Investigation & Reporting
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Accident Investigation & Reporting
What is an accident?
An uncontrolled and/or unplanned release of energy that causes or contributes to illness, injury, death and/or damage to property, equipment, or materials.
All accidents have a cause and effect!
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Accident Investigation & Reporting
What are the causes of an accident?
There are two basic causes of accidents:
Unsafe Acts
and
Unsafe Conditions
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Unsafe Acts vs. Unsafe Conditions
Behaviors
Account for the vast - majority of injuries
Won’t
Encourage & Enforce
Environment
Represent only a small fraction of injuries
Can’t
Recognize & Remedy
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Unsafe Acts - Unsafe Conditions
Inadequate Ventilation
Failure to Warn
Defective Tools, Equipment or Materials
Inadequate Guards
Horseplay
Using Defective Equipment
Operating at Improper SpeedCongested Area
Noise Exposure
Improper Lifting
Inadequate PPE
(Adapted from Bird & Germain, 1985)
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Unsafe Acts - Unsafe Conditions
(Adapted from Bird & Germain, 1985)
Temperature Extremes
Influence of Drugs or Alcohol
Fire/Explosion Hazard
Operating Without Authority
Poor Illumination
Improper Loading
Inadequate Warning System
Failure to Secure
Removing Safety Devices
File Drawer Left Open
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Unsafe Act or Unsafe Condition?
Act
: Questionable respiratory protection
Condition
: Items stored in exit access, obstructs exit width
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Unsafe Act or Unsafe Condition?
Act!
Not wearing SCBA’s
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Unsafe Act or Unsafe Condition?
Condition
Means of Escape is cut-off
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Unsafe Act or Unsafe Condition?
Act
: May require SCBA be worn and handlines
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Unsafe Act or Unsafe Condition?
Condition
Exposed wires
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Unsafe Act or Unsafe Condition?
Condition
Sinkhole due to underground pipe rupture
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Accident/Incident Investigation
Review all reported incidents causing injury, damage or a “near miss”
What happened
Identify the root cause
Recommend corrective measures
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Who Should do the Investigation?
First Line supervisor
Safety Committee
Safety Director/Safety Person
All of the above
A combination of the above
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Incident Investigation & Reporting
HOW DO I INVESTIGATE AN ACCIDENT/INCIDENT?
1. Call for first aid/emergency response
2. Secure the scene
3. Photograph the scene
4. Interview witnesses
5. Collect physical evidence
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Investigation “Go Bag”
Some suggestions:
Camera
Flashlight
Tape Measure
Surgical Gloves
Necessary PPE
Note Pad/Tablet
“Sticky Notes”
Pens
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Goal of the investigation
IS
NOT
TO: Exonerate individuals or management Satisfy insurance requirements
Defend a position for legal argument Assign blame
Remember, fact finding not
fault finding
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Interviewing Victims & Witnesses
Interview as soon as possible after the incident
Do not interrupt medical care to interview
Interview each person separately
Do not allow witnesses to confer prior to interview
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The Interview
Put the person at ease
People may be reluctant to discuss the incident particularly if they think someone will get in trouble
Reassure them that this is a fact finding process only
Remind them these facts will be used to prevent a recurrence of the incident
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The Interview
Take notes!
Do not make suggestions:
If the person is stumbling over a word or concept, do not help them out.
Ask open ended questions:What did you see?
What happened?
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The Interview
Summarize what you have been told
Correct misunderstandings of the events between you and the witness
Ask the witness/victim for recommendations to prevent recurrence
These people will often have the best solution to the problem
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Incident Investigation & Reporting
WHAT SHOULD I PUT IN MY REPORT?
All the facts, statements, documents, photos, etc. that were obtained during the investigation
Remember, no opinions (e.g. “I think that, I believe that”…)
Analysis of the cause
Corrective actions
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Corrective Action
Told to be more careful
Explained safety rule on lifting
Instructed employee to read Safety Data Sheet (SDS)
Had co-worker review proper procedures
ARE THESE EFFECTIVE MEANS OF CORRECTIVE ACTION? WHAT DO YOU THINK?
Hint: Not really! These actions do not really
correct
anything.
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Good Corrective Action
Met with employee to discuss accident and reviewed proper procedures and then...
Observed employee perform the procedure
Showed employee SDS, reviewed how to interpret; use of appropriate PPE
Checked for understanding
Plan to discuss with all employees in department at next meeting
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Incident Investigation & Reporting
What’s next?
Follow-up!
Follow-up!
Follow-up!
Ensure that corrective actions are being implemented.
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Incident Investigation - Summary
Accident & Incident Investigations
First Aid & Emergency Response
Secure Scene
Photograph/Document SceneInterviews/Statements
Review RecordsPrepare a Report:Include Causes & EffectsInclude Corrective Actions
Follow-up!
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Root Cause(s)
The Root Cause is the initiating event. Take
that away and the sequence of events that
follows does not happen
What is the initiating event in this picture?
Root Cause
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WEED OUT THE CAUSES OF INJURIES AND ILLNESSES
Fails to inspect
No recognition plan
Inadequate training plan
No accountability policy
No inspection policy
No discipline procedures
Outdated Procedures
No orientation process
Unguarded machine
Horseplay
Fails to train
Too much work
Defective PPE
Fails to report injury
Inadequate training
Create a hazard
Fails to enforce
Untrained worker
Broken tools
Ignore a hazard
Lack of time
Inadequate
labeling
procedures
No recognition
Cuts
Burns
Strains
Chemical spill
Conditions
Behaviors
Surface Causes of the Accident
Root Causes of the Accident
DIRECT CAUSES OF INJURY/ILLNESS
90
PPT-082-01
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Drug-Free Workplaces in PA
Employee Substance Abuse Awareness & Prevention
(ESAAP)
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The Unseen Reality
Think PA’s workplaces are drug free?
Think again.
75% of drug users are employed
Almost one in ten employees has a substance abuse problem24% of workers admit to drinking during the workday at least once in the past year
15% of U.S. workers report using alcohol or being impaired on the job in the past year
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The Cost of Substance Abuse
Increased Health Care Costs
Increased Workers’ Compensation Premiums
Increased Workplace Violence
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Substance Abuse
Individuals who abuse drugs or alcohol are three and a half times more likely to be involved in a workplace accident compared to individuals who do not abuse drugs or alcohol
47% of industrial injuries are directly related to alcohol abuse or alcoholism
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Reasons for Not Implementing ESAAPs
REALITY =
Substance abuse is not a problem
Insufficient time to develop & maintain a policy
The policy would be too costly
Too much uncertainty about liability
Lack of information
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Only 1 out of every 5 Pennsylvania employers plans to address substance abuse in the workplace.
The number increased to 2 out of every 3 when workers’ compensation premium discounts were mentioned.*
*While PA presently has no provisions for granting financial consideration for implementing an ESAAP, this may be legislatively addressed in the future
Incentive to Implement ESAAPs
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Southern Pacific Railroad reports after they implemented an ESAAP accidents dropped by 71%.
One electric supply company documents a 39% decrease in absenteeism after implementation of an ESAAP.
ESAAP is an Effective Solution
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When someone has an addiction or abuses alcohol and other drugs it affects themselves as well as other people around them:
Emotionally
Behaviorally
Physically
Substance Abuse
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Emotional Effects
Aggression
Burnout
Anxiety
Depression
Paranoia
Denial
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Behavioral Effects
Slow reaction time
Impaired coordination
Slowed or slurred speech
Irritability
Excessive talking
Inability to sit still Limited attention span
Poor motivation or lack of energy
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Physical Effects
Common performance problems may
include:
Poor attendance - Tardiness
- Unexplained absences - Long lunches Co-workers or customer complaints
Mistakes Missed deadlines
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Drugs of Abuse
Alcohol
Marijuana
Inhalants
Stimulants
Depressants
NarcoticsHallucinogens
Designer DrugsOver the counter
(OTC)
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Drug-Free Workplace Policy
Accomplishes two major things:
1. Sends a clear message that use of
alcohol and drugs in the workplace
is prohibited
2. Encourages employees who have problems with alcohol and other drugs to voluntarily seek help
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Elements of ESAAP’s
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A Safer, Drug-Free Workplace
Recognize the impact of
alcohol and drug abuse on the workplace
Understand and follow the Drug-Free Workplace Policy
Know the types of assistance available
Visit www.samhsa.gov, the website for the Substance Abuse and Mental Health Services Administration (SAMHSA), maintained by the US Department of Health and Human Services
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Additional Resources
To assist you in your program development, you can
contact us for your own PowerPoint copy of:
“Drug & Alcohol Awareness-Employee” and
“Drug & Alcohol Awareness-Supervisor”
Department of Labor and Industry
Bureau of Workers’ Compensation
Email:
RA-LI-BWC-PATHS@pa.gov
Phone: (717) 772-1635
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PA
T
raining for Health and
Safety
PATHS is a “no fee” state-wide service providing Pennsylvania employers and employees with coordinated Health and Safety resources through easy access and affordabilityPATHS
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At the
PATHS
Website you can:
View . . . Health & Safety Training PowerPoint briefings Access “Safety Talks” (Toolbox Talks) Review . . . Course descriptions, objectives, and schedules
Employers can register online to participate in webinars and training sessions. Most sessions are free and are open to everyone
PATHS
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PATHS
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PATHS
To Access
PATHS
www.dli.state.pa.us/PATHS
or
www.dli.pa.gov
“Individuals” Icon“Workers’ Compensation” Icon
PATHS Box
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Bibliography
John Lee Cook, Jr., “Standard Operating Procedures and Guidelines,” Fire Engineering.
NFPA Standards:
1500 Standard on Fire Department Occupational Safety & Health Program
1521 Standard for Fire Department Safety Officer 1561 Standard on Emergency Services Incident Management System 1451 Standard for a Fire and Emergency Service Vehicle Operations Training Program
Fire Department Safety Officer, IFSTA, 930 N. Willis, Stillwater, OK 74078VFIS Loss Control, York, PA
Incident Safety Officer, PA Local Level Training Program, PA State Fire AcademyHealth and Safety Officer, PA Local Level Training Program, PA State Fire Academy
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Webinar Documents
PLEASE SEND SIGN-IN SHEETS AND
EVALUATIONS TO: E-mail: chpurdy@pa.gov
Fax: 717-772-1639 THANK YOU VERY MUCH!
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To contact a Health & Safety Training Specialist:
Bureau of Workers’ Compensation
1171 South Cameron Street Room 324
Harrisburg, PA 17104-2501717-772-1635 RA-LI-BWC-PATHS@pa.gov
Contact Information
Like us on Facebook!
-
https://www.facebook.com/BWCPATHS
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PPT-082-01
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?????
Questions
&
Answers