DepEd Guidelines on the Preparation of GAD Plans, Utilization of - PowerPoint Presentation

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DepEd Guidelines on the Preparation of GAD Plans, Utilization of GAD Budget and Submission of Accomplishment Reports

DepEd Order No. 63, s. 2012

GAD Plans incorporating PPAs must be issue-based resulting from gender analysis and research ensuring that different concerns and issues of BOTH women and men are equally addressed in the GAD plans and budgets.The GAD Focal Point members or in the absence of GFP, GAD central and field coordinators shall take the lead in thepreparation of GAD plans and budgets

monitoring of the implementation of PPAssubmission of accomplishment reports to SDS, RDs, copy furnished the Staff Development Division-HRDS

Guidelines

The sex-disaggregated data in the eBEIS shall be used as basis for planning, budgeting and policy formulationThe costing or allocating budget for GAD plans may be in the form of 1) separate GAD fund to support approved PPAs; 2) integrated in major programs and projects or as counterpart funds from the ODA for ODA-funded projects.

Guidelines

GAD budget is not an additional budget over and above the agency budget, IT IS PART of it and that the 5% GAD budget is not readily available for use. The approved issue-based programs, projects and activities arising from research and gender analysis, determine the annual GAD budget of the Department.

Guidelines

In determining what can or cannot be charged to GAD budget, the primary consideration is the gender issue being addressed by the PPAs. If the gender issue and the justifications are clear, the expenses can then be charged to the DepEd GAD budget.Guidelines

Those approved PPAs included in the PCW-endorsed and DBM approved GAD PlanCapacity Development on GADActivities related to the establishment of enabling mechanisms for GAD, e.g. GAD Focal Point System, VAW/Women’s DesksSalary of agency personnel assigned to plan, implement and monitor GAD PPAs on a full time basis, following rules and regulations in hiring and creating positions. This provision does not apply to those who were given extra assignment on GAD and are already regular employees. Overtime work rendered in doing

What Can Be Charged to GAD Budget?

GAD PPAs may be compensated through compensatory time off, following government rules and regulationsPPAs that address women’s practical and strategic needs, provided these have been previously approved by the Central Office and the PCW and are reflected in the GAD plan and budget

Consultation workshops to gather inputs for GAD plan and other GAD mechanisms and processesHonoraria and professional fees of external GAD experts for programsDevelopment, printing and dissemination of information and education campaign materialsWomen’s Month activities which are clearly aligned to the yearly theme determined by PCW and GAD Board.

PPAs not in the GAD Plan and not endorsed by PCW and approved by DBMPersonal services and honoraria of GAD Focal Point and other employees assigned to do GAD workPhysical, mental and health fitness activities, including purchase of equipment, recreation and social activities, religious and cultural projects, construction expenses, supplies and materials for general use, study tour, Christmas and other celebrations, meetings, EXCEPT if these can be justified as clearly addressing specific gender issues.

What Cannot be Charged to GAD?

All GFP/GAD units of the central office, bureaus, services, acenters, regional/division offices and schools shall formulate their annual GPB within the context of their mandate and gender analysis and the budget cycle.GPB are to be endorsed by heads of offices to SDD-HRDS (GAD Coordinating Unit/Secretariat) which prepares a consolidated National GAD Plan after seeking approval from the GAD Chairperson or designated co-chair. The National GAD Plan is endorsed to PCW Chairperson by the GAD Chairperson.

Process of Submission, Review and Endorsement of the Agency GAD Plan and Budgets

PCW evaluates the Plan and recommends/endorses this to DBM if found appropriate.When DBM approves, the GAD plans and budgets are incorporated in respective Work and Financial Plans and Annual Procurement Plans of offices concerned.Central Office, through SDD-HRDS informs the implementing units accordingly.

For all GAD PPAs implemented, proponents are required to submit accomplishment reports. These reports form part of DepEd’s annual accomplishment reports and are budget request justifications for GAD Plan and budgets for the succeeding financial year.PCW consolidates all agency accomplishment reports as Annual Integrated GAD Accomplishment Reports for submission to Congress, the OP, DBM and COA

Reporting of GAD Accomplishment Reports

Contents of the Accomplishment Reports include: Brief summary of the PPA showing how gender issues are resolvedRelevant program statisticsAccompanying orders, memoActions taken on AOM/COA findings, if any