RFP No. 20220401 New MEDS Eligibility Takeover - PowerPoint Presentation

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RFP No. 20220401New MEDS Eligibility TakeoverThursday, April 14, 2022

OFFICE OF THE GOVERNOR | DIVISION OF MEDICAID

550 HIGH STREET SUITE 1000JACKSON MISSISSIPPI 39201

Agenda

AGENDA

Welcome – First Roll CallLa Chelle HeardProject Background

Jill ChastantProject OverviewStephen Oshinsky Procurement Guidelines

Jill Chastant

Questions and Answers

Answers to Vendor questions during this conference are not official unless and until submitted to DOM in writing.

Closing Comments

Jill Chastant

Final Roll Call - Conclusion

La

Chelle Heard & Jill

Chastant

WelcomeFirst Roll Call

Vendor participation is mandatory for the entire conference.

Someone representing each participating Vendor must be present for the final roll call.Please send an email that contains your signature block to: itprocurement@medicaid.ms.gov.

Attendees will be posted to the DOM website https://medicaid.ms.gov/resources/procurement/

Project BackgroundThe Mississippi Division of Medicaid (DOM) has just over 1,000 employees located throughout one central office, 30 regional offices, and over 70 different outstations serving the members. DOM is charged with administering multiple Medicaid health benefits programs to those who qualify. DOM wishes to contract with a single Vendor to host and maintain the New MEDS Eligibility system. DOM requests proposals from experienced, responsive, responsible, and financially sound Vendors prepared to carry out all services detailed in this RFP. 

Project OverviewDue to the modern modular nature of New MEDS and the critical role it plays, DOM desires a takeover of the current system rather than a replacement system. This takeover includes two main areas.

Taking over the New MEDS code base owned by DOM for the New MEDS system as a cloud-based service or hosted in the Vendor’s Data

Center including operations and maintenance of the system via monthly releases. 

Operating a Print Center to produce eligibility notices and correspondence to applicants and beneficiaries, including providing mass produced pamphlets and other “Medicaid member” communications, assembling information packets, and delivering outbound mail to the US Mail service in a solution that can be performed by the Vendor’s subcontractor or by the Vendor’s own infrastructure and staff.  

Project OverviewThe New MEDS system is the focus of this takeover RFP. The New MEDS system has evolved over time and today it is a distinct module. Prior to the Affordable Care Act (ACA), eligibility was determined using two systems: MEDS (for Aged, Blind, and Disabled) and Medicaid Determination System Expansion (MEDSX for Families and Children).

Between 2012 and 2016 the current New MEDS system was created to comply with the new ACA eligibility rules, to determine eligibility for both Families and Children using the new ACA Modified Adjusted Gross Income methodology, and the Aged, Blind, and Disabled populations. As a result, the MEDS and MEDSX systems were retired. New MEDS is one of only a handful of integrated eligibility systems in the United States that can process all categories of eligibility for the State. 

Separation of New MEDS from current MMIS

Procurement GuidelinesEvaluations Overview

Evaluation Team, Categories, and Possible Points

(Section VII. No. 19) Stage 1 – Selection of Responsive/Valid Proposals (Section VII. No. 19.2.1)

Stage 2 – Non-cost Evaluation (Section VII. No. 19.2.2)Stage 3 – Cost Evaluation (Section VII. No. 19.2.3)Stage 4 – Selection of the successful Vendor (Section VII. No. 19.2.4)

On-site Demonstrations and Interviews (Section VII. No. 19.2.4.1)

Site Visits (Section VII. No. 19.2.4.2)

Final Quantitative Evaluation (Section VII. No. 19.2.5)

Technical Evaluations

Category

Possible PointsNon-Cost Categories

Vendor Requirements: Project Work Plan – Section VII, Item 10 

10 

Project Requirements:

Current Environment and Take Over Requirements – Section VII, Item

5

Project Duration – Section VII, Item

7

20 

Technical Requirements:

Testing– Section VII, Item

12

Security and Privacy – Section VII, Item

13

 20 Maintenance & Operations: Maintenance and Operations – Section VII, Item 15 15 Total Non-Cost Points 65 Cost 35 Maximum Possible Points 100 

The scoring methodology is explained in Section VII, Number 19.

Certain items in the technical specifications are mandatory. Vendors may not take exception to a mandatory specification.

Proposals that do not meet all mandatory specifications are subject to immediate disqualification.

Proposals meeting fewer than 80% of the non-cost requirements may be eliminated from further consideration.

SharePoint Submission ProcessVendor must

submit its RFP response electronically through a SharePoint site maintained by DOM. It is the responsibility of the Vendor to ensure timely submission of its proposal.

Access will be given to the Vendor through one (1) email address, which must be included in the Vendor’s mandatory Letter of Intent.For the purposes of accessing the Division’s SharePoint site that will be used for submission of proposals, the Vendor must include a name, title, phone number, and email address on the

mandatory Letter of Intent for the person responsible for uploading the Vendor’s proposal to the SharePoint site.Vendor may upload test documents to the SharePoint site that will not be evaluated. Name these files clearly, using a file name such as TEST DOCUMENT or similar so that the Office of Procurement will not include these documents with evaluation.

Test documents may not be deleted due to retention policies, but if named TEST DOCUMENT or similar, it will not be included with the documents for evaluation.

If you experience issues, contact Christopher H. Reiser at

Christopher.Reiser@medicaid.ms.gov

and cc

itprocurement@medicaid.ms.gov

on those communications.

Additional InformationVendors must review Exhibit A, Standard Contract, and if necessary, take exception. If a Vendor takes no exceptions, the State assumes that these terms are agreeable and cannot be negotiated after the award.

Answers to questions asked during this vendor conference are not official until and unless the questions are submitted to the Procurement Officer in writing before 2:00 p.m. CST on Wednesday, April 27, 2022.

Vendors are required to submit a written Letter of Intent to Bid. A Vendor that does not submit a Letter of Intent will not be eligible to submit a proposal in response to the procurement.Vendors should continue to check the DOM website for updates related to this RFP. Access the DOM website at:

https://medicaid.ms.gov/resources/procurement/.Upcoming Dates

Deadline for Vendor Questions and Letter of Intent – Wednesday, April 27, 2022

Responses to Vendor Questions – Friday, May 13, 2022

Proposal Due Date – Monday, June 6, 2022

Questions and AnswersVendor Questions

– Open Floor

Answers to vendor questions during this conference are not official unless and until submitted to DOM in writing.

ConclusionFinal Roll Call

Please send an email that contains your signature block to: itprocurement@medicaid.ms.gov.

Attendees will be posted to the DOM website https://medicaid.ms.gov/resources/procurement/

Thank you for your participation.Please make sure I have acknowledged your company’s participation on the web conference.