ACMA and SAP Certified Application Associate Management Accounting What is SAP System Applications Products SAP stands for Systems Applications and Products in data processing SAP is the fourth largest software company in the world ID: 932875
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Slide1
CMA Srushti Ashok
Bedekar
( ACMA and SAP Certified Application Associate – Management Accounting)
Slide2What is SAP?
(System Applications Products)
SAP stands for Systems, Applications and Products in data processing.
SAP is the fourth largest software company in the world.
The SAP R/3 system is a business software package designed to integrate all areas of a business.
It provides end to end solutions for financials, manufacturing, logistics, distribution etc.
All business processes are executed in one SAP system and sharing common information with everyone.
SAP is an Enterprise Resource Planning (ERP) system by SAP AG, company based out of
Walldorf
in Germany. AG is derived from the German word
AKtiengesellschaft
. According to German Language SAP Stands for
Systeme
,
Anwendungen
und
Produkte
in Der
Datenverarbeitung
.
SAP software suite that is being implemented as part of re-engineering and Provides end to end solutions for financial, logistics, distribution, inventories. Present scenario large number of companies are using sap software for their day to day business activities.
After the hugely successful R/3, SAP created more and more niche software like Customer Relationship Management (CRM), SRM, XI (now called Process Integration or PI) and once again living up to the standards of SAP by maintaining tight integration with their core ECC software. The newest version of the suite is SAP ECC 6.0.
Slide3Advantages of SAP :-
SAP software manages these business management tasks in modules that all work together in one system by sharing information.
Promoting consistent practice across an entire division
No duplicate data
Automate Project Monitoring and Multi dimensional and flexible reporting
Standardization of business processes
Make Planning, Scheduling, Tracking and Management easier leaving more time for you to perform value-added work
Ability to provide clear cut job roles with authorizations
Enabling integration with e-commerce
Cost Savings on overheads such as Stationery, File Storage,
etc
Why – SAP R/3 software has been successful Multi-Lingual Secure Information
Slide4SAP R/1 :– The first version of SAP software was launched in and around 1972 known as the “R/1 system. R” stands for real-time data processing. it is one tier architecture in which three layers Presentation, Application and Database are installed in one system/server (one – Presentation + Application + Database)
SAP R/2 :– In 1979 second version of SAP R/2 was released. with IBM’s database and a dialogue-oriented business application. SAP R/2 to handle different languages and currencies. R/2 is 2 tier architecture in which three layers Presentation, Application and Database are installed in two separate server. (Server one – Presentation, Server two – Application + Database
SAP R/3 :– SAP upgraded R/2 to R/3. SAP R/3 is the client/server version of the software and it is 3 tier architecture in which three layers Presentation, Application and data base are installed in three server/system.
Slide5Why – SAP R/3 software has been successful
Multi-Lingual Secure Information
Multi-Currency
Best business Practice
Enterprise-Wide
Real time processing with an integrated suite of client/server applications
SAP R/3 Architecture
SAP Systems contains three layers such as Presentation Layer, Application Layer and Database Layer.
Presentation: – It is a layer where the user work with SAP GUI. It interacts with database layer via
Application layer.
2. Application: – It interacts between presentation and database layer
3. Database: –
It is a central database that stores all the data of ERP SAP Systems.
Slide6SAP R/3 Modules and Integration
Slide7Phases of Implementation Project
Slide8Phase 1 Project Preparation - The primary focus of Phase 1 is getting the project started, identifying team members and developing a high-level plan.
Phase 2 Business Blueprint
- The primary focus of Phase 2 is to understand the business goals of the company and to determine the business requirements needed to support those goals.
Phase 3 Realization
- The purpose of this phase is to implement all the business and process requirements based on the Business Blueprint. You customize the system step by step in two work packages, Baseline and Final configuration.
Phase 4 Final Preparation
- The purpose of this phase is to complete testing, end-user training, system management and cut over activities. Critical open issues are resolved. Upon the successful completion of this phase, you will be ready to run your business in your productive R/3 system.
Phase 5 Go Live and Support
- Transition from a project oriented, pre-productive environment to a successful and live productive operation.
PDCA
Slide9Slide10Slide11Slide12Organizational Elements:- Company Code Business Area Chart of Account
Functional Area
Company Code
Company Code in SAP is the smallest organizational unit of Financial Accounting for which you draw individual financial statements like Balance Sheet and Profit & Loss Account for purpose of external reporting.
Business Area
:-
Business area is a separate area of operations or responsibilities of organizational units with in a company code and used for internal and external reporting . Different divisions of each business with in a legal entity are created as Business areas for reporting of each operational areas.
Slide13Chart of Accounts :- The chart of accounts ( COA ) is a list of GL accounts master record that are used by the organisation. A chart of accounts must be assigned to each company code Types of Chart of Accounts :-
Operating chart of Accounts
Country Specific chart of Accounts
Group Chart of Accounts
Operating chart of Accounts :- The operating chart of accounts contains the G/L accounts that uses for posting in company code for daily activities and used in both financial accounting and cost accounting
Country
Specific chart of Accounts The country-specific chart of accounts contains the G/L accounts needed to meet the country’s legal
requirements
Group Chart of Accounts :- The Group chart of accounts contains the G/L accounts that are used by the entire corporate group and this COA is used to consolidate the reports for the entire corporate group
Slide14Functional Area Functional Area is a organisational unit in accounting that classifies the expenses of an organisation by functions. The functional area is use to create P&L A/C in Financial Accounting using cost of sales accounting.
e.g
of functional area are
Administration
S
ales and distribution
Manufacture
Production
Research and development
Slide15Financial Accounting
Slide16Contents
Organizational Units in FI
Integration With Materials Management
Integration With Sales and Distribution
Asset Accounting
Bank Accounting
With- holding Taxes
Closing Processes
Slide17Slide18Organization StructureDefine CompanyDefine Company Code
Create
new companies by copying existing company code
Assign
Company Code to Company
Define
Business Area
Define
Functional Area
Define
Credit Control
Assign
Company Code to Credit Control
Financial
Accounting Global
Settings
Maintain
Fiscal Year Variant Assign Company Code to Fiscal Year Variant
Define
variants for Open Posting Periods
Open
and Close Posting Periods
Assign
Posting Period Variant to Company Code
Define
Field Status Variants
Assign
Company Code to Field Status Variants
8
.
Define
Posting Keys
9.
Define Document Types
10. Define Document Number Ranges
11
. Define Tolerance Group for Employees
Slide1912. Define Tolerance Group for G/L Accounts 13. Assign Users to Tolerance Group 14. Global Parameters for Company Code15. Define Additional Local Currencies for Company code
General
Ledger
1. Define
Chart of Accounts
2
. Assign Company Code to Chart of Accounts
3
. Define Account Groups
4
. Define Retained Earnings Account
5
. Define sample account rule
types
6. Define data transfer rules
7
. Assign company code to rule type 8. Create Sample Account 9. Create General Ledger Account Tax Configuration 1. Tax
calculation procedure
2
. Tax condition types
3
. Assign country to calculation procedure
4
. Jurisdiction code structure
5
. Maintain
Tax Accounts
Slide20Accounts Payable :- Create Vendor Account Groups 2. Create Number Ranges for Vendor Accounts
3
. Assign the number ranges to Vendor account groups
4
. Create Sundry Creditors Account
5
. Define Tolerances Group for Vendors
6
. Vendor Payment Terms
7
. Create Vendor Master Data
8
. Automatic Payment
Program
Accounts Receivable :-
9
. Create Customer Account Groups
10. Create Number Ranges for Customer Accounts 11. Assign Number Ranges to Customer Account groups 12. Define Tolerances Group for Customer 13. Customer Payment Terms
14
. Create Customer Master Record
15
. Dunning procedure
configuration
Slide21Asset Accounting16. Chart of Depreciation 17. Assign Chart of Depreciation to Company Code 18. Specify Account Determination
19
. Create Screen Layout Rules
20
. Maintain asset number
ranges
21
. Define Asset
Classes
22
. Determine Depreciation area in the Asset Class
23
. Assignment of General Ledger
Accounts
24
. Define Screen Layout for Asset master
data
25. Define Screen Layout for Asset Depreciation Areas 26. Maintain Depreciation key Bank Accounting 1. Create bank key 2. Define House bank 3. Global Settings for Electronic Bank
Statement
Slide22Treasure Management Define Lockboxes2. Define lockbox posting data Define
source symbols
Investment
Management
1. Define
investment program types
2
.
Assign
program types to operative objects
3
.
Define
Investment Profiles
4
.
Define
Investment Plan Profiles
5. Define budget profile 6. Define Budget Categories
Slide23SAP FI – Organization Structure 1. Define Company- OX15
SPRO –> Implementation Guide –> Enterprise Structure –> Definition –> Financial Accounting –>
Define Company
2
. Define Company
Code- OX02
SPRO
–> Enterprise Structure –> Definition –> Financial Accounting – > Edit, Copy,
Delete
Company Code
3
. Create new companies by copying existing company
code- EC01
SPRO
–>
IMG (F5)
–> Definition –> Financial Accounting – > Edit, Copy, Delete Company Code 4. Assign Company Code to Company- OX16 SPRO –>
Img
–> Enterprise Structure –>
Assignment
–> Financial Accounting
–>
Assign Company Code to
Company
5
. Define Business
Area- OX03
SPRO
–> Implementation Guide –> Enterprise Structure –> Definition –> Financial Accounting –>
Define Business Area
6. Define Functional
Area- OKBD
SPRO
–> Implementation Guide –> Enterprise Structure –> Definition –> Financial Accounting
–>Global setting
–>
Company Code –>Cost of sale
–>
Activate Cost of Sale
8. Assign Company Code to Credit
Control
Define
Credit Control Area for Customer in SAP The credit control area is an organizational unit that specifies and checks a credit limit for customers. Credit control area can includes one or more company codes.
Transaction
Code to Define Credit Control Area – OB45
IMG
Menu Path :- SPRO –> Implementation Guide –> Enterprise Structure –> Definition –> Financial Accounting –> Define Credit Control
Area
Slide24Credit Control Area The credit control area is an organizational unit that specifies and checks a credit limit for customers. Credit control area can includes one or more company codes. 7. Define Credit Control Area – OB45
SPRO –>
Img
–> Enterprise Structure –> Definition –> Financial Accounting
–>Define
Credit Control
Area
8
. Assign Company Code to Credit
Control
SPRO
–>
Img
–> Enterprise Structure –>
Assignment –> Financial Accounting –> Assign Company Code to Credit Control
Slide25Financial Accounting Global SettingsDefinition Fiscal year :- A fiscal year is divided in to number of posting periods and each posting period in a accounting period is defined by a start date and end date
Fiscal year in SAP can be defined as year dependent or Year Independent
Year independent – Same number and dates for the periods every year
Year dependent – Periods can be different from year to year
Fiscal year variant is used to define the fiscal year. A Fiscal year variant contains the 12 normal posting periods and 4 special periods. We can define maximum 16 posting periods for each year. Special periods are used for Year end activities
1
. Maintain Fiscal Year
Variant-
SPRO
>
(IMG) –> Finance Accounting –>
Global Settings-> Fiscal Year-> Maintain
Fiscal Year
Variant
2. Assign Company Code to Fiscal Year Variant- OB37
SPRO >
(IMG) –> Finance Accounting –> Global Settings-> Fiscal Year->
Assign
Company Code
Fiscal
Year Variant
Slide263. Define variants for Open Posting PeriodsThe Posting Period Variants ( PPV ) in SAP is used to control which accounting period is open for postings and ensuring that closed period remain balanced and reconciled. we can assign posting period variants to one or more company codes. Posting Periods are opened and closed for all company codes in SAP by the PPV.
SPRO
>
(IMG) –> Finance Accounting –> Finance Accounting Global Settings –> Documents –> Posting Periods –> Define variants for open posting periods
4. Open and Close Posting
Periods- OB52
SPRO > (IMG) –> Finance Accounting –> Finance Accounting Global Settings –> Documents –> Posting Periods
–>
Open and Close Posting Periods
5. Assign Posting Period Variant to Company
Code- OBBP
SPRO > (IMG) –> Finance Accounting –> Finance Accounting Global Settings –> Documents –> Posting Periods
–>
Assign Posting Period Variant to Company Code
6
. Define Field Status Variants- SPRO > (IMG) –> Finance Accounting –> Finance Accounting Global Settings –> Documents –>Line Item –>Control- Define Field status
Slide277. Assign Company Code to Field Status Variants – OBC5SPRO > (IMG) –> Finance Accounting –> Finance Accounting Global Settings –> Documents –>Line Item –>Control- Assign company to Field status 8. Define Posting
Keys- Posting
key in SAP is a two digits numerical key that determines the type of transaction entered in a line
item
Posting Keys Determines :-
Account Types ( A, D, K, M, S )
Type of postings
i.e
Debit or Credit
Account Types in SAP :- 1. Assets
2. General Ledger
3. Customer
4. Vendor
5. Material
Account
SPRO > Implementation Guide –> Finance Accounting –> Finance Accounting Global Settings –> Documents –> Line Item –> Controls –> Define Posting Keys
9. Define Document Types
–
SPRO > Implementation Guide –> Finance Accounting –> Finance Accounting Global Settings –> Documents –>
Header
–> Define Document Types
Slide2810. Define Document Number Ranges – FBN1SPRO > Img –> Finance Accounting –> Finance Accounting Global Settings –> Documents –>Document No
range–>
Define Document
No range
11. Define Tolerance Group for Employees
– OBA4
SPRO >
Img
–> Finance Accounting –>
G/L Accounting
–>
Buisness
transaction –>Open Item clearing–> Clearing Differences->
Tolerance Group for
employess
12
Define Tolerance Group for
G/L
– OBA0SPRO > Img –> Finance Accounting –> G/L Accounting –> Buisness transaction –>Open Item clearing–> Clearing Differences-> Tolerance Group for G/L13. Assign Users to Tolerance
Group- OB57
SPRO >
Img
–> Finance Accounting –> G/L Accounting –>
Buisness
transaction –>Open Item clearing–> Clearing Differences-
>
Assign Users to Tolerance Group
14. Global Parameters for Company Code
– OBY6
SPRO >
Img
–> Finance Accounting –> Finance Accounting Global Settings –>
Company code –>Global parameter
Define additional local currencies for company code- OB22
SPRO >
Img
–> Finance Accounting –> Finance Accounting Global Settings –> Company code
–>Parallel currency-
Define additional local currencies
Slide29General LedgerDefine Chart of Accounts- OB13 SPRO >
Img
–> Finance Accounting –> G/L Accounting –>
G/L Accounts –>
Master
data–>Preparation->edit
Chart of Accounts
2. Assign Company Code to Chart of Accounts
–OB62
SPRO >
Img
–> Finance Accounting –> G/L Accounting –> G/L Accounts –> Master data
–>Preparation->Assign
Chart of Accounts
3. Define Account
Groups- OBD4
SPRO >
Img –> Finance Accounting –> G/L Accounting –> G/L Accounts –> Master data–>Preparation->Define Account Groups4. Define Retained Earnings Account – OB53SPRO > Img –> Finance Accounting –> G/L Accounting –> G/L Accounts –> Master
data–>Preparation-
>Define
Retain earning a/c
5. Define sample account rule
types- OB15
SPRO >
Img
–> Finance Accounting –> G/L Accounting –> G/L Accounts –> Master data
–>Preparation->Additional activity-> Sample account->
Define sample account rule types
Slide306. Define data transfer rules – FSK2SPRO > Img –> Finance Accounting –> G/L Accounting –> G/L Accounts –> Master data–>Preparation->Additional activity-> Sample account-> Define data transfer rules
7
. Assign company code to rule type
– OB67
SPRO >
Img
–> Finance Accounting –> G/L Accounting –> G/L Accounts –> Master data–>Preparation->Additional activity-> Sample account-
>
Assign company code to rule type
8. Create Sample Account
–FSM1
SPRO >
Img
–> Finance Accounting –> G/L Accounting –> G/L Accounts –> Master data–>Preparation->Additional activity-> Sample account-
>Create
9. Create General Ledger
Account- FS00 Centrally, FSP0 at chart of account level, FSS0 at Company code level
Accounting
> Financial Accounting >General Ledger > Master records > G/L Accounts > Individual Processing > Centrally
Slide31Tax Configuration Tax calculation procedure SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on Sales/Purchases > Basic Settings > Check Calculation Procedure
The
standard system comes with two tax calculation procedures.
TAXINN
– Condition Based
TAXINJ
– Formula Based
TAXINN
:- TAXINN supports only condition based excise determination
TAXINJ support the condition based and as well as formula based excise determination
entries
Select “Define procedure
”
2. Tax condition
types- OBYZ
SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on Sales/Purchases > Basic Settings > Check Calculation Procedure
> Define condition type
3. Assign country to calculation
procedure- OBBG
SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on Sales/Purchases > Basic Settings
>
Assign
country to calculation
procedure
4. Jurisdiction code
structure- OBCO
SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on Sales/Purchases > Basic Settings
>
Specify for Tax Jurisdiction
Slide325. Maintain Tax Accounts- FTXPSPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on Sales/Purchases > Basic Settings > Specify for Tax Jurisdiction
Accounts
Payable :-
Create Vendor Account Groups
:- OBD3
SPRO>IMG
> Financial accounting –> Accounts Receivable and Accounts Payable –> Vendor Accounts –>Master data –> preparation for creating vendor master data –> Define Account Groups with Screen Layout (Vendors
)
2. Create Number Ranges for Vendor Accounts
–XKN1
SPRO>IMG > Financial accounting –> Accounts Receivable and Accounts Payable –> Vendor Accounts –>Master data
–>Preparation for create vendor data
3. Assign the number ranges to Vendor account groups
SPRO>IMG > Financial accounting –> Accounts Receivable and Accounts Payable –> Vendor Accounts –>Master data
–>
Assign the number ranges to Vendor account groups
4. Create Sundry Creditors Account
SPRO>IMG > Financial accounting –> Accounts Receivable and Accounts Payable –> Vendor Accounts –>Master data –>
Preparation> G/L a/c> Edit
Slide335. Define Tolerances Group for Vendors- OBA3SPRO> IMG > Financial accounting > Accounts receivable and accounts payable > Business transactions > Outgoing payments > Manual outgoing payments > Define Tolerances (Vendors)
SPRO>IMG
> Financial accounting > Accounts receivable and accounts payable > Business transactions > incoming payments > Manual incoming payments > Define Tolerances (Customer
)
6. Vendor Payment Terms
– OBB8
SPRO>IMG > Financial accounting > Accounts receivable and accounts payable > Business transactions > incoming payments
>Incoming invoices> Maintain payment
7. Create Vendor Master Data
-
XK01 – Create XK02 – Change XK03
Accounting
> Financial Accounting > Accounts Payable >Master records > Maintain centrally
> XK01 – Create
8. Automatic Payment Program
- FBZP
SPRO> IMG > Financial accounting > Accounts receivable and accounts payable > Business transactions >
Outgoing Payment> Payment program
Slide34Accounts Receivable :- 9. Create Customer Account Groups – OBD2SPRO>IMG > Financial accounting –> Accounts Receivable and Accounts Payable –> Customer Accounts –>Master data –> preparation for creating
Customer
master data –> Define Account Groups with Screen Layout
(Customer)
10
. Create Number Ranges for Customer
Accounts- XDN1
SPRO>IMG > Financial accounting –> Accounts Receivable and Accounts Payable –>
Customer
Accounts –>Master data –>Preparation for
create customer data>
Create Number Ranges for Customer
Accounts
11
. Assign Number Ranges to Customer Account groups
SPRO>IMG > Financial accounting –> Accounts Receivable and Accounts Payable –>
Customer
Accounts –>Master data –> Assign the number ranges to
Customer account groups 12. Define Tolerances Group for Customer –OBA3SPRO>IMG > Financial accounting > Accounts receivable and accounts payable > Business transactions > incoming payments > Manual incoming payments > Define Tolerances (Customer)
13. Customer Payment Terms
–OBB8
SPRO>IMG > Financial accounting > Accounts receivable and accounts payable > Business transactions > incoming payments >Incoming invoices> Maintain payment
Slide3514. Create Customer Master Record –XD01 SAP> Logistics>Sales and Distribution> Master Data> Business Partner> Customer> Complete15. Dunning procedure configuration- FBMP
SPRO>IMG > Financial accounting > Accounts receivable and accounts payable > Business transactions
>Dunning> Dunning Procedure > Define
Asset Accounting
16. Chart of Depreciation
–EC08
SPRO>IMG > Financial accounting
>Asset accounting>Organizational structure> Copy reference chart of
depericiation
/
depereciation
area
17. Assign Chart of Depreciation to Company Code
– OAOB
SPRO>IMG > Financial accounting >Asset accounting>Organizational structure>
Assign chart
of
depericiation
Note- Before Assign Chart of Depreciation to Company Code – OAOB, assign input tax indicator for non taxable transaction. - OBCL
18. Specify Account Determination
SPRO>IMG > Financial accounting >Asset accounting>Organizational structure
> Asset class> Specify account determination
Slide3619. Create Screen Layout RulesSPRO>IMG > Financial accounting >Asset accounting>Organizational structure> Asset class> Create Screen Layout Rules20. Maintain asset number ranges- AS08
SPRO>IMG > Financial accounting >Asset accounting>Organizational structure> Asset class
> Define Number range interval
21. Define Asset
Classes- OAOA
SPRO>IMG > Financial accounting >Asset accounting>Organizational structure> Asset class
>
Define Asset
Classes
22. Determine Depreciation area in the Asset Class
–OAYZ
SPRO>IMG > Financial accounting >Asset accounting
> Valuation >
Determine Depreciation area in the Asset Class
23. Assignment of General Ledger
Accounts
SPRO>IMG > Financial accounting >Asset accounting
> Integration with G/L accounting > Define how
Dep area post to G/L
24. Define Screen Layout for Asset master
data
SPRO>IMG > Financial accounting >Asset accounting
> Master Data > Screen layout >
Define Screen Layout for Asset master data
25. Define Screen Layout for Asset Depreciation
Areas- AO21
SPRO>IMG > Financial accounting >Asset accounting> Master Data > Screen layout > Define Screen Layout for Asset
dep
area
Slide3726. Maintain Depreciation keySPRO>IMG > Financial accounting >Asset accounting> Dep> Valuation method> Dep key>
Maintain Depreciation
key
Bank
Accounting
Create
bank key
SPRO>IMG > Financial accounting –> Accounts Receivable and Accounts Payable –>
Master Record –> Create Bank
2. Define House bank
– FI12
SPRO>IMG > Financial accounting
–> Bank accounting-> Bank accounts ->
Define House
bank
3. Global Settings for Electronic Bank
Statement
SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Business Transactions –> Payment Transactions –> Electronic Bank Statement –> Make Global Settings for Electronic Bank Statement
Treasure Management
Define
Lockboxes- OB10
SPRO>IMG > Financial accounting –> Bank accounting-> Bank accounts ->
Define Lockboxes
Define
lockbox posting data
–OBAX
SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Business Transactions –> Payment Transactions
–> Lockbox-> Define posting data
Slide38Define source symbols – OT05Investment Management Define investment program types
–OIT3
SPRO
> IMG > Investment Management > Investment programs > Master data > Define program
type
Assign
program types to operative objects
– OIT3
SPRO > IMG > Investment Management > Investment programs > Master data > Define program type
Define
Investment Profiles
–OITA
SPRO > IMG > Investment Management > Investment programs > Master data >
Define Investment profile
Define
Investment Plan Profiles
–OIP1
SPRO > IMG > Investment Management > Investment programs >
Planning in Program
> Define
Plan
profile
Define
budget
profile- OIB1
SPRO > IMG > Investment Management > Investment programs >
Bugdeting
in Program >
Define Budget
profile
Define
Budget
Categories- IM01
SPRO > IMG > Investment Management > Investment programs >
Program >Master data> Investment program definition> Create.
Slide39Prepared By
CMA
Srushti Ashok
Bedekar
( ACMA and SAP Certified Application Associate – Management Accounting)