Step 1 Go to wwwrktraccom and login Step 1 Continued Above is the screen that should appear after logging in Step 2 To book a shipment select Booking from the Forwarding drop down menu ID: 620702
Download Presentation The PPT/PDF document "Booking Shipments Online" is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
Booking Shipments OnlineSlide2
Step 1
Go to
www.rktrac.com
and login.Slide3
Step 1 (Continued)
Above is the screen that should appear after logging in.Slide4
Step 2
To book a shipment
select
“Booking” from the “Forwarding” drop down menu.
Step 3
Click on the “Make a booking” button in order to state entering your order’s information.Slide5
Step 3 (Basics)
After clicking the “Make a booking” button, a screen like this one will appear.
Not all of the fields need to be filled in, and if there are any major pieces of information missing, you will be prompted to populate those fields.
At a minimum, the “Pickup Address” section, the “Delivery Address” section, the “Packs”, the “Weight”, the “estimated pickup”, the “Estimated Delivery”, and the “Service Level” fields should be filled in.Slide6
Step 3 (Pickup and Delivery)
Let’s assume that this is a domestic LTL shipment that we want to book. The first thing to do is click on the “Domestic Freight” check box. Then you will need to fill in the relevant pickup and delivery information. Not all of the fields are required (i.e. Contact, Phone, Fax, & Email) but it is preferred to have those fields filled in.
If the Pickup or Delivery addresses are going to be used for future shipments for can click
the“Save
Pickup/Delivery Address” buttons. Next time you book a shipment, just type in the company’s name and the address will auto populate. Slide7
The mode field is a dropdown menu, and should default to “Road Freight (LCL/LTL), which is what we want in this instance.
Step 3 (Mode of Transport)Slide8
The “Packs
” dropdown menu is just a brief description of what type of freight you are shipping. It defaults to pallets, but if there is a better qualifier for your freight, then feel free to change it (i.e. cartons, bundles, etc.).
Step 4 (Type of Freight)Slide9
The weight section
defaults to pounds, but if the weight is known in some other unit of measure, you can change it to the more appropriate description.
Step 4 (Weight)Slide10
Step 4 (Goods / Packs)
If you
want the freight bill to be more detailed in the description of your freight, then click on the “Goods / Packs” hyperlink.
After clicking the hyperlink, the following should appear. Now you can enter the number of pieces you wish to move, the type (i.e. pallet, carton, bundles, etc.), the dimensions of the piece or pieces, the weight, and a description of the freight being moved.
If your shipment consists of multiple pieces that are not homogenous, then you can click the “Add” hyperlink to better define your shipment. You might want to do this if your shipment is two different pieces with each piece having it’s own unique weight and dimensions.Slide11
Step 4 (Almost There)
After hitting the “Save Booking” button, and if you entered anything in the “Goods / Packs” fields, then the following popup message will appear.
Click the “Yes” button and you will proceed to the next screen.Slide12
If you want your shipment to be insured past the release value ($.50 per Lb.), then enter the value of the shipment in the “Goods Value” field. Please note that additional charges will apply if additional insurance is requested. Spot rates are available if desired.
Step 4 (Goods Value / Additional Insurance)Slide13
Step 4 (
Ready
Dates
and Times
)
The “Estimated Pickup” field is where you enter your pickup date and the time the freight will be ready by. If it is ready now, then enter your offices opening time. Please note that the times are entered in military time, so freight that is ready at 2:00 PM would be entered as 14:00.
The “Estimated Delivery” field is the same idea as the previous field. Please enter the opening time of the Consignee in this field. Please remember that there is no AM or PM option. The time must be entered as military time.
The “Service Level” field is where you will entered the desired transit time. The default mode is standard ground, 3 to 5 business days. If Air Freight is desired, then select that option from the dropdown menu. Slide14
The
“Pickup Required By” and the “Delivery Required By” fields are where you enter the closing times of the pickup location and the delivery location.
Step 4 (Closing Times)Slide15
“Pickup Equipment” is where any desired accessorial charges would be selected. Click the dropdown menu and if a
liftgate
is required on the pickup, then select that option. If multiple
accessorials
are required, enter those in the
the
“Special Instructions” field below.
Similarly, “Cartage Drop Mode” is where any
accessorials
are entered on the delivery end of the shipment.
Step 4 (
Accessorials
)Slide16
Step 4 (Payment Term)
On the “Payment Terms” drop down menu, please always select “Prepaid”. At this point in time, we will not accept “freight Collect” payment terms.Slide17
The “Special Instructions” field is where any critical information for the shipment is entered. For example, “Driver must wear a reflective vest and hard hat to the delivery.” or “Freight must deliver at 12:00 PST on 12/5/14.”
Step 4 (Special Requests)Slide18
Once everything has been entered, click the “Save Booking” button.
Step 4 (Finally)Slide19
Step 5 (Completion)
If after making the booking, you need to edit the shipment, click the “Edit Booking” button.
If after making the booking, you need to cancel the shipment, click the “Cancel Booking” button.
If after making the booking, you need to duplicate the shipment, click the “Copy Booking” button.
If after making the booking, you need to create labels, click the “Freight Label” button.
If after making the booking, you need to create a reverse trip for the shipment, click the “Reverse Booking” button.Slide20
After creating the booking, if you want to view your Bill of Lading (BOL), click on the “Booking House Bill” button.
Step 5 (Completion)Slide21
The BOL should pop up as a .
pdf
file and is ready for printing or saving.
*** Important *** Please note that a booking needs to be converted to a shipment by an RK employee. Only at that time is the process completed and the pickup set.
Step 6 (Confirmation)Slide22
Step 7 (Verification)
Please allow a minimum of 20 minutes for a RK Group employ to contact you and verify that your shipment has been converted from a booking to an actual shipment.
Congratulations, and thank you for the freight.