Steve SisolakGovernorSTATE OF NEVADADEPARTMENT OF ADMINISTRATIONPurcha - PDF document

1 Steve SisolakGovernorSTATE OF NEVADADEPA
Steve SisolakGovernorSTATE OF NEVADADEPARTMENT OF ADMINISTRATIONPurchasing Division515 East Miisser Street, Suite 3001 Carson City, Nevada 89701Phone:(775)684-0170 | Fax:(775)684-0188Peter LongInterim DirectorRobin HagerDeputy DirectorKevin D. DotyAilministrnlorPurchasing Use Only:Approval^:SOLICITATION WAIVER JUSTIFICATION AND REQUEST FORMALL FIELDS ARE REQUIRED - INCOMPLETE REQUESTS WILL BE RETURNED TO THE AGENCYlaAgency Contact Information - Note: Approved copy will be sent to only the contact(s) listed below:State Agency Name:Division of Child and Family ServicesContact Name and TitleSharon KnisReKatrina NielsenPhone Number775-684-7952775-684-4414Email Addresscon tracts(S),dcfs. n v. go vknielsenQDidc fs.nv.8ovIbVendor Information:Identify Vendor:Contact Name:complete Address:Telephone Number:Email Address:Mark S. Preston dba Preston Manaf;ement and Organizational ConsultingMark Preston113 71 Corsicii Mist A venue702-363-7386insprestpitconsnltin8(n)8inail.com1cType of Waiver Requested - Check the appropriate type:Sole or Single Source:Professional Service Exemption:xIdContract Information:Is this a new Contract?Amendment:GETS:Yes | X | No##IeTerm:One (1) Time Purchase;Contract;Start Date:Upon ApprovalEnd Date:12/31/20IfFunding:State Appropriated:Federal Funds:Grant Funds:Other (Explain):100%Solicitation WaiverRevised: December 2019Page/Ofto (3^ (viwi 5hwyv^i(g^®) Purchasing Use Only:Approval #:MOMTotal Estimated Value of this Service Contract, Amendment or Purchase:Ig$80,000Provide a^lescnptionj)fworl(/ser^ be jicrformed pr commodity/good to be purchasetl;The primary goal of the continuing evaluation is to further determine if Nevada's Kinship Navigatorprogram yields significantly better child(ren) outcomes (safety, permanency, well-being) incomparison to c/iildfren) placed in relative foster care or non-relative foster care by the State ofNevada's Division of Child and Family Services (DCFS), Clark Count

2 y Family Services or WashoeCounty Human
y Family Services or WashoeCounty Human Services Agency. The secondary goal is to determine if the Kinship NavigatorPrograms manual clearly outlines protocols and procedures that illustrate key components of effectivepractice.What are the unique features/qualifications required for this service or good that are not availablefrom any other vendor:DCFS was recently awarded additional competitive grant funding to complete a phase 2 of the project.With the initial Kinship Navigator grant, Mark S. Preston clba Preston Management andOrganizational Consulting was awarded the original Kinship Navigation Evaluation contract througha competitive RFP process in which he was the only respondent. Mr. Preston was instrumentul indeveloping the custom designed research and data collection program to evuluute the program'seffectiveness.Explain why this service or good cannot be competitively bid and why this purchase iseconomically only available from a single source:Mr. Preston's intimate knowledge of, and involvement in, phase I of the project make him aninvaluable asset with his firsthand knowledge and experience that other evaluators may not share. Heis knowledgeable with regard not only to the Family First Prevention Services Act 2018 but alsoNevada's Kinship Navigator program. He is the one that got us started ami has put us on the road topotentially being the Ist nationally recognized, well supported Kinship Navigator program. Becausethe Kinship Navigator grant is competitive, if was not known whether Nevada would be successful inreceiving the second-year grant uwurd. In the meantime, Mi\ Preston 's original contract expiredprior to receiving the second-year grant award notification for completion of phase 2.Were alternative services or commodities evaluated? Check One.Yes:No: |Xa. If yes, what were they and why were they unacceptable? Please be specific about features,characteristics, requirements, capabilities and co

3 mpatibility.'not, why were alternatives
mpatibility.'not, why were alternatives not evaluated?The Kinship Navigator grant is a one-year grant award with a short timeframe in which to completethe project. The only alternative would be to release another RFPfor the services. Doing so wouldresult in significantly less time to provide the evaluator services. DCFS would have to conduct theRFP and then would have to bring a new evaluator "up to speed", where Mr. Preston would be able tostart right away with the knowledge andfdinilictrity with the tool he helped developSolic/lalion IVaiver Revised: December 2019 Page 2 Pnrclinsing Use Only:Approval#:6Has the agency purchased this service or commodity in the past? CheckOne. Note: If your previous piirchase(s) was made via solicitation waiver(s),a copy or copies of ALL previous waivers MUST accompany this request.Yes:xNo:a. If yes, starting with the most recent contract and working bac/wcird, for the entire relationship withthis vendor, or any other vendor for this service or commodity, please provide the followinginformation:TermStart and End Dates10/24/201811/30/2019Value$80,000$$$$Short DescriptionKinship Navigator EvaluationPhase #1Type of Procurement(RFP#, RFQft, Waiver #)Agency RFP #RCW19-01What are the potential consequences to the State if the waiver request is denied and the service orgood is competitively bid?�Phase t}\o of the evaluation will not be completed timely and the federal reporting requirements willnot be metWhat efforts were made or conducted to substantiate there is no competition for the service orgood and to ensure the price for this purchase is fair and reasonable?Mark S. Preston dba Preston Management and Organizational Consulting was the only vendor torespond to the previous RFP. DCFS did not know we were receiving the most recent grant award untilafter the termination (late of the contract resulting from that RFP.9Will this purchase obligate the State to this vendor for f

4 uturepurchases? Before selectins your an
uturepurchases? Before selectins your answer, please review in formationincluded on Page 2, Section 9 of the instructions.Yes:No:xa. If yes, please provide details regarding future obligations or needs.Solicitation IVaiverRevised: December 2019Page3 Purchasing Use Only:Approval #;By signing below, I know and understand the contents of this Solicitation Waiver Request and Justification and attestthat all statements are true and correct.Agency Representative Initiating RequestPrint Name of Agency Representative Initiating Request Date}a^i'Signature of Agency Head Authorizing RequestW^ ^\^ Mfy}[A\^mkrPrint Name of Agency Head Authorizing RequestPLEASE NOTE: //; an effort to avoid possible conflict with any equipment, system or process already installed orin place by the State of Nevada or to assist in our due diligence, State Purchasing may solicit a review of yourrequest from another agency or entity. The signature below indicates another agency or entity has reviewed theinformation you provided. This signature does not exempt your agency from any other processes that may berequired,Name of agency or entity who provided information or review:Representative Providing ReviewPrint Name of Representative Providing Review DatePlease consider this memo as my approval of your request. This exemption is granted pursuant to NAC 333.150 orNRS 333.400, This exemption may be rescinded in the event reliable information becomes available upon whichthe Purchasing Administrator determines that the service or good sought may in fact be contracted for in a moreeffective mam-ier. Pursuant to NRS 333.700(7), contracts for services do not become effective without the priorapproval of the State Board of Examiners (BOE).If you have any questions or concerns, please contact the Purchasing Division at 775-684-0170.Approved by:(^L^ &. ^//^/^Administrator, Purchasing Division or Designee DateSolicitation Waiver Revised: December 2019 Pag