Planning Successful Activities Session Leaders Tracy Hamilton Alabama Local Section Louise Lawter Princeton Local Section Planning Successful Activities Workshop Goals ID: 1042874
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1. American Chemical Society 2018Planning Successful ActivitiesSession Leaders: Tracy Hamilton, Alabama Local Section Louise Lawter, Princeton Local Section
2. Planning Successful Activities: Workshop GoalsProvide suggestions to facilitate planningShare ideas for successful activitiesFacilitate productive interactionsDevelop working relationships with peersBuild on your initial ideas for successful activities American Chemical Society 2018
3. Planning Successful Activities: Three Segments Part One: Setting the TargetGuided DiscussionYour Working TimePart Two: Planning the ActivityGuided DiscussionYour Working TimePart Three: Measuring Success, Consolidating GainsGuided DiscussionYour Working TimeAmerican Chemical Society 2018
4. Planning Successful Activities: Part One DetailsPart One: Setting the TargetsEstablishing the goalSelecting the type of activityDescribe the audienceAmerican Chemical Society 2018
5. Goals of The ACS Strategic PlanAmerican Chemical Society 2018GOAL 1ProvideInformationGOAL 2Advance MemberCareersGOAL 4CommunicateChemistry’sValueCORE VALUES:Passion for chemistryFocus on membersProfessionalismDiversity and inclusionVISION:Improving people’s lives through the transforming power of chemistryMISSION:To advance the broader chemistryenterprise and its practitioners forthe benefit of Earth and its peopleGOAL 3ImproveEducationACS MISSION, VISION, AND CORE VALUES
6. Factors That Determine Goals: The Environmental Scan ToolAmerican Chemical Society 2018
7. Environment Scan 2015 - Key TrendsEspecially Important to Local SectionsSocialScientific enterprise globalizationK-12 education trendsTwo-year college trendsPoliticization of science educationChallenges in information/ knowledge/understandingDemographic shifts Changing career pathwaysEvolving meeting modelsChanging nature of communityEconomicLower oil pricesEnvironmental concerns and responsesAccess to raw materialsMiddle class growth in BRICKS countriesIncreased use of adjunct and non-tenure track facultyAmerican Chemical Society 2018TechnologyEmerging genomics applications3-D printingSocial, mobile, cloud Cyber-security threatsOnline and other education toolsBig dataPoliticalGlobal terrorismPublic opposition to scientific knowledgeChanging academic funding levels
8. Typical Local Section GoalsIncrease membershipEngage current membershipRaise funds for scholarships, awardsFind jobs and training for unemployed membersIncrease chemical literacy among general publicIncrease interest in chemistry among studentsEmbrace diversity and inclusionWhat else?American Chemical Society 2018
9. SMART GoalsS = SpecificM = MeasureableA = AttainableR = RelevantT = Time-boundAmerican Chemical Society 2018
10. Example of Goals for a Science Café Held at a WineryIncrease participation in Local Section eventsFoster interaction among members and non-membersIncrease knowledge of Local Section activities• Attract potential membersExplore chemistry of wineEnjoy the experience!American Chemical Society 2018
11. Planning Successful Activities: Part One DetailsSetting the TargetsEstablishing the goalSelecting the type of activityDescribe the audienceAmerican Chemical Society 2018
12. Selecting the Type of ActivityAwards meetingTechnical symposiumJobs fair/career daySocial eventOutreachEducationAdvocacyCombination of these typesAmerican Chemical Society 2018
13. Planning Activities: The Time/Place MatrixAmerican Chemical Society 2018PlaceTimeSameDifferent TimeSameDifferent Place
14. Planning Successful Activities: Part One DetailsSetting the TargetsEstablishing the goalSelecting the type of activityDescribe the audienceAmerican Chemical Society 2018
15. Describing the AudienceCurrent membersFully engaged, less engaged, not yet engagedProspective membersPublic officials and policy makersTeachers and students (including science museum staff and customers)General publicCombinationAmerican Chemical Society 2018
16. Planning Successful Activities: Your Working TimePart One: Setting the TargetGuided Discussion (completed)Your working time (15 minutes)See Page 17 in your Participant Guide for directions. Your Worksheet is on Page 18.American Chemical Society 2018
17. Planning Successful Activities: Debrief for Part OnePart One: Setting the TargetWhat questions or suggestions do you have about setting the Goals, selecting the Activity, or describing the Audience? And now, lets move on to….. Part Two: Planning the ActivityAmerican Chemical Society 2018
18. Planning Successful Activities: Part Two DetailsPlanning the ActivityThe project management dimension of activity planningUsing FORMS as a planning toolThe people dimension of activity planningAmerican Chemical Society 2018
19. The Activity as a Project: Factors to ConsiderSchedule and timelineVenue/logisticsBudgetInvitations and communications with audienceAmerican Chemical Society 2018
20. Schedule and TimelineScheduling ConsiderationsOther ACS activities (Local Section activities; regional and national ACS meetings)Public and Religious Holidays (pluses and minuses)Academic schedulesDay of the weekTimeline and SequencingDecide on activity type/dateGet support from Executive CommitteeSecure venueEnlist volunteer supportGet commitment from speakerIssue invitationsArrange logistics and room setAmerican Chemical Society 2018
21. BudgetingCost to members Joint funding possibilities (agree on splits in advance!)Funding “in kind” optionsGrant opportunities (IPG)American Chemical Society 2018
22. How much lead time? (too much versus too little)Can we use multiple media to communicate?Should we ask for an RSVP?American Chemical Society 2018Invitations and Communicating with the Audience
23. Planning Successful Activities: Part Two DetailsPlanning the ActivityThe project management dimension of activity planningUsing FORMS as a planning toolThe people dimension of activity planningAmerican Chemical Society 2018
24. FORMS as a Planning ToolFORMS: Forms Online Report Management SystemWeb-enabled database application available to multiple usersUsed to plan, add, access information about events and activities through 2020Single registry for information and supporting material (flyers, agendas, lists, volunteers, photos, videos, etc.)Copy function can simplify planning process (just copy and modify a similar previous event)url: www.acs.org/forms (then login with ACS ID)American Chemical Society 2018
25. Planning Successful Activities: Part Two DetailsPlanning the ActivityThe project management dimension of activity planningUsing FORMS as a planning toolThe people dimension of activity planningAmerican Chemical Society 2018
26. Volunteer Motivation: Five Important FactorsFactorDefinitionSocialEnhancing relationships with other peopleValuesExpressing what is important to the personJob AdvancementEnhancing job and career prospectsKnowledge/ExperienceDeveloping experience or knowledge in areas important to the personFulfillmentSeeking personal growthAmerican Chemical Society 2018
27. Components of a Task “Spec”Description of responsibility (“What would this person do?”)Deliverables (“What will I need to produce?”)Time commitment and deadline (“How much time will this take, and when will I need to be finished?”)Resources that are available (“What and who will I have to work with?”)Capabilities (“What kinds of things should this person be good at doing?”)Save task “spec” for future use – in FORMS or elsewhere.American Chemical Society 2018
28. Planning Successful Activities: Your Working TimePart Two: Planning the ActivityGuided Discussion (completed)Your working time (15 minutes)See Page 31 in your Participant Guide for directions. The Worksheet is on Page 32.American Chemical Society 2018
29. Planning Successful Activities: Debrief for Part TwoPart Two: Planning Your ActivityWhat questions or suggestions do you have about project management, planning details, and engaging volunteers? And now, lets move on to….. Part Three: Measuring Success and Consolidating the GainsAmerican Chemical Society 2018
30. Planning Successful Activities: Part Three DetailsMeasuring Success and Consolidating the GainsMeasuring successConsolidating the gainsAmerican Chemical Society 2018
31. Measuring Success: Common PracticesHow many were there?Who was there – members, non-members, students?Match between audience and target audience?Observe level of engagement – many questions?Survey:How well did the audience like the activity?What was learned by the participants?Suggestions for improvement?American Chemical Society 2018
32. Measuring Success: Other ConsiderationsOrganizers of event happy with outcome, receive recognition for a job well doneNew members recruitedNew volunteers identifiedGood publicity for SectionFinancial goals met Details of event completed in FORMS, including lessons learnedAmerican Chemical Society 2018
33. Consolidating the Gains: Strategies for Reinforcement and Follow UpExpand the scope of activityBuild momentum by publishing the results and acknowledging contributors Look at all your activities for the yearAre your activities diversified?Reaching all segments of your membership?Have you used your measures of success to help identify future directions for the Section?American Chemical Society 2018
34. Planning Successful Activities: Your Working TimePart Three: Measuring Success and Consolidating GainsGuided Discussion (completed)Your working time (10 minutes)See Page 39 in your Participant Guide for directions. The worksheet is on page 40.American Chemical Society 2018
35. Planning Successful Activities: Debrief for Part ThreePart Three: Measuring and Consolidating GainsWhat questions or suggestions do you have about Measuring Success and Consolidating Gains? And now, lets move on to….. Recap: Planning Successful Activities WorkshopAmerican Chemical Society 2018
36. Planning Successful Activities: Review of Three PartsGuided Discussion and Working Time:Setting the TargetsPlanning the ActivityMeasuring and Consolidating the Gains• You are ready to make your activity develop into a well-planned reality!• Grow your expertise with Courses in the Leadership Development SystemAmerican Chemical Society 2018
37. Connections in theACS Leadership Development SystemAmerican Chemical Society 2018
38. Planning Successful ActivitiesTHANK YOU FOR YOUR PARTICIPATION!WE HOPE YOU FOUND THIS WORKSHOP HELPFUL AND HAVE MADE SOME NEW CONNECTIONS.Please have an enjoyable and productive experience here at the 2018 ACS Leadership Institute! American Chemical Society 2018