COMPETITIVE BIDDING COMPETITIVE BIDDING THE GOAL OF THE COMPETITIVE BIDDING PROCESS IS TO HAVE AS MANY BIDDERS AS POSSIBLE RESPOND TO AN FCC FORM 470 RFP OR OTHER SOLICITATION METHOD SO THAT THE APPLICANT CAN RECEIVE BETTER SERVICE AND LOWER PRICES ID: 1009050
Download Presentation The PPT/PDF document "E-RATE PROCESS STEP ONE COMPETITIVE BIDD..." is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
1. E-RATE PROCESSSTEP ONECOMPETITIVE BIDDING
2. COMPETITIVE BIDDING
3. COMPETITIVE BIDDING“THE GOAL OF THE COMPETITIVE BIDDING PROCESS IS TO HAVE AS MANY BIDDERS AS POSSIBLE RESPOND TO AN FCC FORM 470, RFP, OR OTHER SOLICITATION METHOD SO THAT THE APPLICANT CAN RECEIVE BETTER SERVICE AND LOWER PRICES.”FCC 1ST REPORT AND ORDER
4. What is an FCC Form 470?A “470” is your organization's announcement to all potential vendors that you intend to “go out to bid” for COMPETITIVE BIDDING470E-rate eligibleproducts and services.Description of Services Requested and Certification
5. What FCC rules apply?All Forms related to a 470 must remain unaltered for at least 28 days.Comply with federal, state, and local requirementsAdhere to most stringent rule Identify all requirements on both FCC Form 470 and RFP, if presentAll FCC competitive bidding rules and proceduresIf local or state rules do not require a new bid, you may still need to post FCC Form 470 and follow all subsequent FCC rules.Secure bidding authority (see 47 CFR 54.519)COMPETITIVE BIDDING
6. COMPETITIVE BIDDINGWhat FCC rules apply?Requires minimum of FCC Form 470 posting.Must be a “bona fide” competitive process.All bidders must have access to the same complete information during the same time period.Vendor and technology-neutral.Example: Cisco (or equivalent)No conflicts of interest Vendors and vendor representatives may not be involved in planning or evaluation.Comply with all applicable “gift rules”.Must remain at all times “Open, Fair, and Competitive”.
7. When must I go out to bid?Establishing a new contract.Procuring commodities or services under an incumbent contract not bid in compliance with 47 CFR 54.503.Altering the contract beyond initial scope.Increasing services and/or bandwidth.Adding entities.Negotiating new pricingContract Scope ChangesLook to State and local competitive bidding rules Cardinal Change RuleCOMPETITIVE BIDDING
8. How do I post a 470? Step One: Ask yourself…COMPETITIVE BIDDINGWho pays the bills?Can you purchase from a State Agency?Are there any available “piggy back” options?Can you use just the 470 and still protect your organization?Have you considered creating an RFP?Are there templates available? What type of Technology do I need?What type of technology do I have?
9. How do I post a 470? Step Two: Identify NeedsCOMPETITIVE BIDDINGWhat services will you be seeking?Will you sign a contract?Have you considered tariff or month-to-month agreements?Which 470 drop down options will you choose?Have you built a bid matrix?Do you have a clearly defined bid evaluation process?
10. How do I post a 470? Step Two: Develop RFPRequest for Proposal COMPETITIVE BIDDINGRFPAn RFP is any document Other than the FCC Form 470 thatdescribes the project undertaken and contains sufficient details to inform potential bidders of the scope, location, and any other requirements for the project.FCC rules do not specify an RFP format “RFP” documents under E-rate rules may include:Formal RFP, ITN, RFI, RFQ and addendaDetailed information posted on a public websiteWritten responses to vendor questions, etc.!Tech Neutral Language!
11. COMPETITIVE BIDDING
12. How do I post a 470? Step Two: Develop RFP COMPETITIVE BIDDINGIs this an E-rate “RFP”?YesNoWord document listing locations and equipment and/or bandwidth needed.Intent to Negotiate (ITN)Notice and documents on county bidding public websiteAnnouncement on library website of bidding dates and general description of services being sought.A scope of work with timeline to submit bids.An email responding to vendor request for clarification on an item listed in the FCC Form 470 Block 2 “Service Description”.Regularly updated list of vendor questions and responses or clarification by the district.
13. COMPETITIVE BIDDINGWhat we wantHow we want itFuture plansSLA’sAuto disqualifiersPrice SheetProcurement timelineEvaluator’s Scoring CriteriaTotal DisclosureDescribe the projectLength and renewal termsTransitional languageWHAT TO INCLUDE IN AN RFP
14. COMPETITIVE BIDDINGSTATEMENT OF WORK EXAMPLEPURPOSE: XXX seeks a quality vendor experienced in multi-site fiber optic installations, and capabilities to provide responsive service for installed fiber optic cable. The District is seeking Request for Proposals (RFPs) for the upcoming round of E-rate funding. The next E-rate year will commence July 1, 2020 and end June 30, 2021 (or beyond for multi-year contracts). As such, XXX is soliciting proposals for 10-year Transport services with up totwo (2) optional five-year renewals or as negotiated, to provide connectivity between and among all of their facilities with failover capability built into the proposal. The transport option includes consideration for leased lit fiber, leased dark fiber and Indefeasible Right of Use (IRU).
15. COMPETITIVE BIDDINGSTATEMENT OF WORK EXAMPLEThe intent of the RFP is to secure pricing for Transport services for the Wide Area Network (WAN) in compliance with the requirements of the Universal Service Administrative Company (USAC) and the School and Library E-rate program. Each fiber pair will be capable of sustaining speeds of up to 100GB. The basic architecture and connection points are further defined in this document. All work pursuant to the RFP shall be contingent upon funding from the Schools and Libraries Universal Service Administration (E-rate). In the event of lack of funding, The District may or may not, accept all or part of the RFP, at the discretion of The District. All RFP responses must comply with all sections of this RFP and the products and services to be considered. All RFP vendors must be E-rate eligible and file an FCC Form 499A to provide the services requested and provide their SPIN number as part of the RFP.
16. COMPETITIVE BIDDING2.3 Solution Specifications 1. Leased Lit Fiber a. Applicant must have dedicated, symmetrical transport bandwidth of [1 - 10 Gbps] between the designated endpoints. b. The solution must be scalable to [40 Gbps] and [100 Gbps]. c. Contract length of terms of service and renewals are as stated in section 2.2 service request. d. Each respondent is required to complete the attached pricing worksheet with this RFP. (Attachment 2) i. Special construction, monthly recurring cost, and any additional non-recurring costs are required to be broken out and listed separately. ii. Respondents are free to propose alternate pricing terms provided they have also included pricing in the requested format. iii. No increased pricing will be allowed during the term of the quoted special construction, NRC, and MRC rate in each pricing cell of the matrix. e. If an increase in bandwidth is requested during the contract period, the contract does not renew.
17. How do I post a 470? Step Three: Post to EPCE-rate Productivity CenterCOMPETITIVE BIDDINGRecap:470 must remain unaltered for at least 28 days.Any change of scope will require a new 470.If you have an RFP, you must upload along with 470.Remain Tech NeutralFollow Federal, State, and Local LawAdhere to most stringent