Administrative Services July 17 2017 Presentation Outline Organizational Chart Proposed FY 201718 Budget Accomplishments Budget Challenges Summary Presentation Outline Organizational Chart ID: 778459
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Slide1
FY 2017-18Budget Worksession
Administrative Services
July 17, 2017
Slide2Presentation Outline
Organizational ChartProposed FY 2017-18 BudgetAccomplishments
Budget Challenges
Summary
Slide3Presentation Outline
Organizational ChartProposed FY 2017-18 Budget
Accomplishments
Budget Challenges
Summary
Slide4Organizational Chart
Administrative Services
Anne Kulikowski
Fleet Management
Bryan Lucas
Capital Projects
Sara Flynn-Kramer
Procurement
Carrie Woodell
Fiscal and Operational Support
Reed Knowlton
Business Development
Sheena Ferguson
Real Estate Management
Paul Sladek
Facilities Management
Rich Steiger
Slide5Presentation Outline
Organizational ChartProposed FY 2017-18 Budget
Accomplishments
Budget Challenges
Summary
Slide6Proposed FY 2017-18 Budget
Current
FY 2017
$ Change
Proposed
FY 2018
Personal Services
$20.9M
$0.5M
$21.4M
Operating Budget
$49.6M
($
3.2M)
$46.4M
Budget Change
(3.8%)
Staffing
316
(2)
314
Slide7Proposed FY 2017-18 Budget3 New Position Requests
Fiscal and Operational SupportFiscal CoordinatorProcurement
Buyer
Purchasing Agent
Slide8Proposed FY 2017-18 Budget
Current
FY 2017
$ Change
Proposed
FY 2018
Capital Improvement Projects
$22.5M
($7.5M)
$15.0M
Budget Change
(33.3%)
Slide9Presentation Outline
Organizational ChartProposed FY 2017-18 Budget
Accomplishments
Budget Challenges
Summary
Slide10AccomplishmentsBusiness Development
M/WBE Utilization:
464 M/WBE contracts (prime
and
subcontracts)
$
35M in
M/WBE awards
429 Certified Minority/Women Business Enterprises:
46 Newly
certified
firms
300 Certification site
visits conducted24 Educational workshops conducted at the National Entrepreneur Center (NEC)
Slide11AccomplishmentsCapital Projects
In FY 2017, managed over 253 projectswith total project costs of $174M
Major projects completed include:
Young Pine Community Park
Regional Computer Center Roof Replacement
Corrections Staff Dining
Slide12AccomplishmentsFacilities Management
Maintained over 5.4M square feet of spaceCompleted over 42,000 work orders
Achieved a 96% on-time completion rate for 24 hour response work orders
Received a 2016 Facilities Maintenance Achievement Award from Facilities Maintenance Decisions Magazine
Slide13AccomplishmentsFleet Management
Named as a 2016 Top 50 Leading Fleet by Government Fleet magazine and APWA
Maintained over 1,860 rolling stock vehicles
and 1,750 off-road & heavy equipment assets in FY 2016
Processed 18,000 work orders
Technician productivity was 87.1% (benchmark = 85%), which continues to be one of the highest among cities & counties in the state
Slide14AccomplishmentsProcurement
Managed Contract Awards totaling $548MManaged the Procurement Card Program
49,853 transactions
Purchases totaling over $15M
Obtained a rebate of $224K
Achievement of Excellence In Procurement (AEP) Award in 2016 from the National Procurement Institute
Slide15AccomplishmentsReal Estate Management
Reviewed 122 subdivision platsProcessed 116 land donations for developmentNegotiated acquisition of Shingle Creek Trail and several drainage parcels
Managed 772K square feet of leased space
Slide16AccomplishmentsINVEST in Our Home For Life:
District 1Deputy Scott Pine Community Park
Dr
. P. Phillips
Ballfields
District 2
Journey
Church Neighborhood
Park
Magnolia
Park
Slide17AccomplishmentsINVEST in Our Home For Life:
District 3Barber Park Playground and Splash PadCapehart
Basketball Cover
Cypress Grove Park
Addition
Lake Underhill Road and East-West
Road - Right of Way Acquisition for Road Improvements
Two Generation
Community
Center
Slide18AccomplishmentsINVEST in Our Home For Life:
District 4Back to Nature Community Rehab Center
Taft-Vineland Road and Lake Underhill
Road - Right of Way Acquisition for Road Improvements
Fire
Station #87
District
5
East Orange
District
Park
Fire Station #
67 and #68 East-West Road - Right of Way Acquisition for Road Improvements
Slide19AccomplishmentsINVEST in Our Home For Life:
District 6Cultural Community Center
Holden Avenue and Texas Avenue – Right of Way Road Acquisition for Road Improvements
Slide20Presentation Outline
Organizational ChartProposed FY 2017-18 Budget
Accomplishments
Budget Challenges
Summary
Slide21Capital Improvements Program:
Major Projects Include:
Corr. D,E,F HVAC, Smoke Controls, BAS $16.6M
Courthouse HVAC, Smoke Controls, BAS $15.7M
Corrections Central Energy Plant #1 $7.7M
Corrections Security Doors $4.5M
Sheriff’s Central Complex HVAC $2.3M
Corrections Boilers $2.2M
Work Release HVAC $2.2M
Budget Challenges
Slide22Fleet ManagementFuel Costs Volatile fuel market and current uncertainty in the Middle East make forecasting fuel prices very difficult
Budget Challenges
Slide23Fuel Budget – Average Cost Paid Per Gallon
$3.25
$3.17
$2.50
Budget Challenges
Slide24Presentation Outline
Organizational ChartProposed FY 2017-18 Budget
Accomplishments
Budget Challenges
Summary
Slide25SummaryCapital improvements to buildings must be funded to keep County facilities operational and safe
Providing support and resources for the INVEST in
Our Home For Life Initiative
Cost of fuel in a volatile fuel market
Slide26FY 2017-18Budget Worksession
Administrative Services
July 17, 2017