CLOSEOUTS OCCUR AFTER A CONTRACT EXPIRES WHEN A PARTNER REQUESTS OR WHEN GRANT IS FULLY SPENT Contract Requirements Fiscal Final expenditure report has been sent to CommunityCOVID19dhsohastateorus ID: 1028894
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1. OHA CET Closeout ProcessCLOSEOUTS OCCUR AFTER A CONTRACT EXPIRES, WHEN A PARTNER REQUESTS, OR WHEN GRANT IS FULLY SPENT
2. Contract Requirements
3. FiscalFinal expenditure report has been sent to Community.COVID19@dhsoha.state.or.usCorrections to expenditure report (if any requested), have been made and sent back to Community.COVID19@dhsoha.state.or.usRemaining funds, if any, have been returned to OHA, as instructed by email notification
4. Confirming Initiation of Close-outOnce corrected expenditure report sent: CBO will receive a notice from fiscal team confirming receipt of final report/initiating close out process usually take about 5 business days but can vary*timeframe can vary depending on report revisions requested & CBO response time
5. Close Out PackageCBO will receive a close out package from the Fiscal team usually within 14 business days after processing of final report, which will include the following:
6. Financial Summary ExamplesFAA: Financial Assistance Award and FIT: Funding Information Table
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8. Returning unused funds letter example:
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10. Mutual Termination Agreement letter example
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12. Mutual Termination AgreementCBO will sign Mutual Termination Agreement and send back to OHA fiscal team via emailOHA Leadership will sign Mutual Termination Agreement, send signed letter back to CBOThis will effectively close the contract