Agenda Updates to State Travel Regulations GSA Review Before Travel Overview Spend Authorizations Expense Reports Creating a Spend Authorization Creating an Expense Report Top Reasons Requests are Delayed ID: 1002393
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1. Travel TrainingFall 2022
2. AgendaUpdates to State Travel RegulationsGSA ReviewBefore Travel OverviewSpend AuthorizationsExpense ReportsCreating a Spend AuthorizationCreating an Expense ReportTop Reasons Requests are DelayedTop Reasons Requests are ReducedMiscellaneousQuestions
3. State Travel Regulations
4. What is the GSA System?
5. New Term - IncidentalsDefinition: Fees and Tips given to porters, baggage carriers, hotel staff, and other staff members.Incidentals replaces the various Tips expense items in Workday.
6. GSA System
7. Before Travel Checklist
8.
9. Before Travel-Flights
10. STATE CONTRACTED TRAVEL AGENCYCHRISTOPHERSON BUSINESS TRAVELWEBSITE: HTTPS://APP.CBTAT.COM/ TOLL FREE: 800-535-0179EMAIL: ONLINESUPPORT@CBTRAVEL.COMNON-REFUNDABLE ONLINE BOOKING TRANSACTION FEE $7 FOR DOMESTIC OR INTERNATIONAL TICKET TRAVEL ADVISOR TEAMTOLL FREE: 800-961-0720EMAIL: STATELAUNIV@CBTRAVEL.COMNON-REFUNDABLE AGENT TRANSACTION FEES-$24.00 PER DOMESTIC TICKET$31.00 PER INTERNATIONAL TICKETChristopherson Business Travel5588 S. Green StreetSalt Lake City, UT 84123
11. Before Travel-Driving
12. Before Travel-Hotels
13. Before Travel- Miscellaneous
14. Travel Advance vs. Cash AdvanceCash AdvanceTravel AdvanceVs.
15. Before Travel- Reminders
16. During Travel - ReminderKEEP ALLRECEIPTS!
17. Post - Travel
18. How To Create a Spend Authorization
19. Spend AuthorizationOnly cities listed by the GSA are available to choose, except Hammond, LA. If your destination city is not listed, choose “Standard-Other” and enter the specific city name in the Memo section.
20. Spend Authorization
21. Spend Authorization- Meals & Incidentals
22. Spend Authorization-Reminders
23. Create Expense ReportOR
24. Create Expense ReportSelect the Create New Expense Report option when starting from scratch.Select the Create New Expense Report from Spend Authorization when filing for reimbursement expenses from travel related to an approved Spend Authorization.
25. Create Expense Report
26. This is what a newly created expense report will look like before all expense lines are added. Each expense item type that is being requested for reimbursement will need to be added. Create Expense Report
27. Create Expense Report
28. Expense Reports - Meals & Incidentals
29. Expense Reports - Reminders
30. Top Reasons Travel Reimbursements are Delayed
31. Top Reasons Travel Reimbursements are Reduced
32. Miscellaneous Travel Notes/Tips
33. All travel information, including policies, forms, and updates are located at:www.southeastern.edu/travelTravel DeskEmail: travel@southeastern.eduPhone Number: 985-549-2089Location: Accounts Payable Office, Room A103 of North Campus Main AnnexMail: SLU Box 10720