2019-2020 CSI Human Resource (HR) Data Collection Prep - PowerPoint Presentation

Slide1

2019-2020CSI Human Resource (HR) Data Collection Prep

06/13/2019

Overview of Collection

All General Education Staff information

Contractors are included in this collection

O

fficial

staff count

date: December 1

st

, 2019

Collected information

is used

for:

school

staff

demographics

average

salaries by position and education

level

highly

qualified status for teachers and

paraprofessionals

turnover

rates

educator

effectiveness

ratings

Important:

The HR

Collection data is manually

entered –

meaning likelihood of errors increases.

Collection Best Practices

Start early by:

Beginning to work on this collection over the summer

Entering all new staff as they are hired

Reviewing file and note any assignment or staff changes

Set aside time each week to work on this collectionKnow your resources and tools for this collection

Using CSI Resources

All resources found on the

Human Resources Data Collection

page of the

Data Submissions Library

General Resources

:

Print this or mark HR submissions date on your calendar

Strong tool:

Resource for all Level 1 and Level 2 Errors

Using CSI Resources

All resources found on the

Human Resources Data Collection

page of the

Data Submissions Library

Trainings

:

{25 min}

{45 min}

New schools -

use

this training.

{10 min}

Using CSI Resources

All resources found on the

Human Resources Data Collection

page of the

Data Submissions Library

New schools – use these

Very

s

trong tools

Human Resources Prep Steps

Review the materials

and resources

found on the

Human Resources Data Collection

page of the Data Submissions Library – including last year’s training if you’d like a refresher. Utilize the tools and forms there to understand what data needs to be collected, how to record it in preparation for data submission to CSI later this year.

Returning schools

, access your Starting Point Files in FileZilla and save them to your school’s network. General instructions for making changes to the file will follow.

New schools

, utilize the templates on

the

Human Resources Data Collection

page of the

Data Submissions Library

as your Starting Point. General instructions for adding data to the file will follow.

Returning Schools: Starting Point Files in FileZilla

Returning schools - the Starting Point File is the HR data submitted to CSI last year. It contains all

Staff Profile

and

Staff Assignment

data.

To access your Starting Point files, use this path in FileZilla: HR/SY

19-20/Starting Point (see screenshot below).

Download the files by dragging and dropping to the applicable folder on your school network.

Returning Schools: Starting Point Files in

FileZilla

(continued)

When you open the file, you’ll

see that CSI has highlighted the fields in your Starting Point Files that match the changes in the File

Layout – as applicable. Examples are below.

General Editing Steps

Remove

rows

for staff that won’t be employed at the school in

2019-2020.

Add rows for staff that are either new to

the school

or are taking on an additional role at the school.

Change key fields (years of experience, salary, assignments, etc.) for returning staff as appropriate.

Populate newly required/clarified fields

.

Consider who your contract workers are and make sure they are accounted for.

Staff

Assignment Starting

Point File Example

New Schools: Using Templates for New Files

New schools – because you won’t have a Starting Point file, you’ll use the templates instead.

As mentioned above, the templates are found under

the HR Data Entry and Verification Resources section

of the

Human

Resources Data Collection

page on the Data Submissions Library

These are screenshots examples of the templates.

You’ll be creating records by manually entering data within the file for all existing and new staff as well as contactors.

2019-2020 Staff Assignment Changes

Removals:

‘Demonstrates In-field Status’ field:

Removed code ‘06’ from Demonstrates In-Field Status as it is no longer an option.

Additions:

New Job Classification Code: 2800 –

New teaching subject area code for JROTC/ROTC

If you have questions or need assistance, please send an email request to the CSI

Data Submissions

team:

Submissions_CSI@csi.state.co.us

Thank you!