Academic Governance Meeting - PowerPoint Presentation

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Academic Governance Meeting

Gateway A&B, 12:45 PM, March 30, 2016

Bryce Canyon, Department of the Interior Facebook Page

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Agenda

Opening Remarks/Minutes/Announcements

Friends of Moon Library/ArchivesCommittee on Curriculum ActionsResearch Committee Research

Strategic Planning Committee Update

Title IX Presentation

Thanks to the Friends of Moon Library for

providing today’s refreshments!

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USA “clicker” Resolution

Resolved clauses ask for:Unified policy compatible with SUStay current with SU clicker policy

Not to force students to purchase a more expensive clicker when a cheaper model is capable of the same in-class activitiesCompensation through clicker buy back ask the ESF bookstore to sell clickersAsk to be included in SU’s IT services regarding conversations about modification to the SU clicker policy

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USA “clicker” Resolution

Syracuse University’s Policy

SU’s Senate Committee on Instruction wrote a report in 2010They adopted TurningPoint ClickersFAQ: https://answers.syr.edu/display/clicker/Clicker+Devices

IQAS

Asks that you consider

TurningPoint

Clickers as you order course materials this semester…..

Will draft a recommendation with a best practices website

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Provost Search Committee

Emanuel Carter (Chair)Russell Briggs

Jessica ClemonsMichael JonesKarin LimburgChristopher Nomura

Mark

Poupore

Joseph

Rufo

Gary Scott

Ben Taylor

John

Turbeville

Elizabeth

Vidon

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College Diversity Committee

Anne LombardAnnette Hightower

Heather EngelmanKelley DonaghyMatthew

Potteger

Michael

Klaczko

Robin

Kimmerer

Sarita

Bassil

Scott Blair

Susan Sanford

Timothy Volk

Timothy

Blehar

NOTE: College-wide Committee members have three year terms.

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College Capital Planning Committee

Gary Peden

(Chair)Brian BoothroydChristopher M

aroney

Brian

Houseal

Tim

Toland

John Stella

Kimberly Schulz

Ray Appleby

Mark

Storrings

Heidi Webb

Lisa

Campagna

Justin

Heavey

Chris

Ludlam

GSA Rep.

NOTE: College-wide Committee members have three year terms.

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“Strengthening the Community” Engagement Task Force

Brenda Greenfield

Mark LichtensteinNeal AbramsMargaret BryantJohn Castello

Jack

Manno

Helene

Rainville

Andrew

Criss

Thomas

LeRoy

Laura Crandall

Dave

Kiemle

Teri

Frese

Erika Sykes

Douglas Johnston (Co Chair)

Benette

Whitmore (co Chair)

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Academic Governance Elections

Open PositionsExecutive Chair25% Administrative Workload

SU SenatorNominations Accepted NOW!Voting will begin on 4/25/16

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The State of the SUNY ESF Archives and Special Collections

Jane Verostek - Associate Librarian

SUNY College of Environmental Science and Forestry

Moon Library

email:

jmveros@esf.edu

Online on You tube @

http://tinyurl.com/Library411

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*From 1942 to 1975 Alfred Bishop, ESF Professor Emeritus took on caring for ESF archives.

*It wasn’t until 1978 that the ESF archives was formally

created.

*In 1978 The F. Franklin Moon Library was the recipient of an award from the NYS College of Forestry Foundation for the express purpose of organizing existing archival materials and making them accessible to the college community and other interested individuals and to create an ongoing repository for records generated by SUNY ESF.

*From 1978 to 1979 Lisa Waters served as archivist for SUNY ESF.

*From 1979 to 1982 Nancy Osborne served as the archivist for SUNY ESF.

Archives and Special Collections - History and Staffing

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*The longest serving archivist was Flora Nyland who served as the archivist for SUNY ESF from 1982 to 2011.

*I had the benefit of working with Flora while I was an ESF student in the 1990’s.

When I returned to work at ESF as a librarian in 1998 I continued to assist Flora with digitization projects and research for projects and I brought with me over 6 years of experience from working with the local history, genealogy and special collections of the

main OCPL Onondaga County Public Library.

*When Flora Nyland retired in 2011 - I informally assisted with archives – working with alumni and faculty - but the archives was not fully open.

*In 2014

I

was appointed to spend 30% of my time in the archives/special collections and the archives re-opened. In reality I

spend much more

time physically and mentally on the archives as I work on something related to the archives and special everyday.

* Since the Spring of 2015 I’ve had 3 volunteers, 1 SUNY ESF intern, 2 SUNY ESF work study students and 5 interns from S.U. Jessica Clemons - our interim library director has also had since the Spring of 2015 - a number of SUNY ESF student workers and graduate students dedicated to working in our archives on digitization projects for our Digital Commons @ ESF.

Archives and Special Collections - History and Staffing

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The Archives and Special Collections are located in 3 rooms on the lower level of Moon Library. Over the past year + many of the collections have been re-packaged, properly stored and physically re-organized.

Archives and Special Collections - Location - Rooms

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*Along with physically organizing the archives much work has been done on creating online catalogs, finding aids and digital collections of what is

i

n our archives.

*In the fall of 2015 I received a grant to purchase software and camera equipment to help document archival items. From this grant we will have a searchable online database for the public to use to search and see what we have in our archives.

Archives and Special Collections – Progress

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* Since the archives has officially re-opened we have made great strides in helping members of the ESF community – students, staff and faculty and outside researchers.

Every week we have phone calls and emails and “walk ins” – people wishing to use our archives for a variety of reasons and we are able to give assistance immediately. We are able to also schedule research times for patrons who wish to use the archives hands-on themselves. These appointments have lasted as long as a few hours to full day appointments.

Examples from the month of March -

An ESF faculty member researching historical photographs for the 100

th

anniversary of Cranberry Lake.

A writer for the Knothole researching Earth Day and the history of ESF for Knothole articles.

A dozen researchers asking to use our Fletcher Steele landscape architecture collection for use for conference presentations, articles, displays, restoring gardens, etc.

A gentleman who had been mentored by ESF professor William Harlow on time lapse photography who wished to look at Harlow’s archives.

The SUNY ESF Alumni Office researching the ESF – S.U. lacrosse connection.

Archives and Special Collections – Progress

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Why are people coming to use the archives and special?

What gems do we have?

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Archival GEM –

The archives of Professor William Harlow

Dr

. Harlow received his bachelors, masters and doctorate degrees from SUNY ESF and then went on to be a member of the ESF faculty from 1928 until 1965 and then was an active emeriti.

When Harlow passed away in 1986 we received his archive of over 100 films, thousands of photographs and negatives and personal diaries.

Dr

. Harlow was

not only a

professor in wood technology but was also an accomplished nature photographer and film maker.  Some of his nature films – many of which are time lapse films have been digitized by the SUNY ESF Archives and Special Collections - and they can be viewed by visiting Digital Commons @ ESF

http://digitalcommons.esf.edu/harlow

/

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Archival GEM –

Memorial Service for William

Harlow

Over our recent spring break I was re-packaging items in the archives and moved a considerable number of boxes. At the bottom of a pile of boxes was a lone audio reel box – inside was the recording of the 1986 memorial service for William Harlow.

I immediately had this digitized by a local company and the hour long service will be available soon on our Digital Commons @ ESF site.

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Archival GEM

–

Portraits of ESF students

that died in action in WWII

Again while moving boxes and re-arranging items in the archives – at the very bottom of a pile of boxes were two small black boxes – inside a very moving collection of 32 portraits of SUNY ESF students killed in action in WWII.

Upon finding these we immediately digitized and recorded the biographies for each student. And since it was close to Veterans day we put the portraits on display in Moon Library.

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Archival GEM –

The Archives of the Marshall family

The Marshall family name is well known on campus and it is fitting that we have a number of personal items from the Marshall family.

Last fall I was invited to give a presentation on

The Marshall Family of NY

-Their

Legacy and

History

at the

Researching NY Conference

in Albany. While reviewing our archives I came across some gems – in particular – Bob Marshall’s diary of his weekend trips to Cranberry Lake, letters he wrote home and his 400 page manuscript for his book –

Arctic Village

– originally published in 1933 and reprinted as recently as 2000.

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Archival GEM –

The Archives of the Marshall family

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Archival GEM –

The Archives of the Marshall family

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Significant Collections

Fletcher Steele

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Fletcher

Steele

(June 7, 1885 - July 1971) was an American landscape architect credited with designing and creating over 700 gardens from 1915 to the time of his death

. His

most famous work by far is

Naumkeag.

Naumkeag

is the former country estate of noted New York City lawyer Joseph Hodges Choate located at 5 Prospect Hill Road, Stockbridge, Massachusetts

.

http

://

en.wikipedia.org/wiki/Fletcher_Steele and http

://

en.wikipedia.org/wiki/Naumkeag

and http://www.esf.edu/moonlib/steele/

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Fletcher Steele – well known landscape architect

When he passed away in 1971 Fletcher Steele left all his professional items to the American Society of Landscape Architects. They then in turn donated the items to only several locations – one being SUNY ESF. Our collection of Steele’s archives include:

*Original nursey orders from 1923-1963.

*Steele’s appointment Books 1960-1965

* Photographs

by Steele, including glass

negatives

& slides of the gardens he designed.

*300

+ drawings

and plans for client gardens.

*Steele was a world traveler and we have his scrapbooks

of photographs of places, gardens, etc. in various countries, including Russia, China, France, Norway,

etc.

*Steele also sketched and painted during his travels and we have some of his sketch books and paintings.

*Steele’s personal collection of landscape architecture books.

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Significant Collections

Roosevelt Wild Life Station

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The Moon Library archives has an extensive collection of photographs relating to the RWLS.

12,000 photographs and corresponding negatives. These were produced by RWLS staff and researchers and many of the photographs were published in the RWLS Bulletins and Annals. The topics of these photographs vary and include: the Adirondack Beaver, bird studies, Yellowstone National Park, Forest Zoology and many photographs of the actual RWLS staff and researchers

.

Efforts were started in the summer of 2015 to begin to digitize and catalog

these photographs.

Currently

1,000 photos have been scanned and 250 of these have been cataloged and are available for viewing on the NY Heritage website

http://www.nyheritage.org

Roosevelt

Wild Life

Station

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Significant

Collections

Dard Hunter

Handmade Papers

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William

Joseph "Dard" Hunter

(November 29, 1883 – February 20, 1966) was an American authority on printing, paper, and

papermaking.

Of special note - Hunter

produced two hundred copies of his book

Old Papermaking

, preparing every aspect of the book himself: he wrote the text, designed and cast the type, did the typesetting, handmade the paper, and printed and bound the book

. He worked with Roycroft in East Aurora, NY and was part of the arts and crafts movement and did designs for books, leatherwork and stained glass. Separately one his own Dard Hunter built his own paper mill and printing press in New York.

He

authored 20 books on the subject of papermaking (eight of which were printed by hand).

These

works were the result of over one million miles of travel to remote regions of the world in search of information on the craft.

His works have been displayed at the Smithsonian Institution.

Other than here at Moon Library Dard Hunter’s items can be found at the

Robert

C. Williams Paper

Museum at

Georgia

Tech.

I’d like to also note that Dard Hunter’s “Mountain House” in Ohio was preserved as a living museum.

http://

en.wikipedia.org/wiki/Dard_Hunter

- http://

www.dardhunter.com/About2.htm

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Bill Burry’s Papermaking class comes for a formal lecture using items from our

archives/special. The

items we have in archives/special are a resource to all interested in papermaking on

campus and to the community/public.

Dard Hunter is a prominent figure in the world of papermaking and is known for his worldwide paper collections.

We

house some of the finest examples of

his

collections.

Work with SUNY ESF Classes

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Recent Donations – “gems”

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Henry Breed

-

Grandson of Dean

Ilick

Recently donated his grandfather’s graduation regalia, hoods,

l

ecture notes, hand written personal notes/letters and photos.

He asked that we digitize the paper items and email them to him and preserve the photos.

Below is a sampling of what some of the donated paper items look like

and the three photos that were donated.

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The photos that once belonged to Illick have been professionally preserved and reframed and hung in the Moon Library Quiet Study Room.

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Dean Illick’s robes on display in Moon Library.

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Archives and Special

Collections – The Future

I’d like to be positive and say that the future is bright for our archives and special collections. What we currently house in archives and special makes our library and campus very unique -

but many items do need special attention and preservation.

Some collections are being re-housed, re-organized, documented and cataloged and will soon be available to search and see online

.

And many collections are being digitized and preserved

but there is still much more to do

and it takes time, staffing and funding.

We have received some grants and continue to apply for more that are applicable to our needs - this

semester I submitted a grant to

fund

the digitization of all of the ESF Empire Forester yearbooks.

We continue to receive donations from departments, emeriti and alumni

and

f

rom a collecting and records management perspective we need to pay close attention to the SUNY Retention Guidelines to determine what archival and historical records of

the

college should be retained

.

(SUNY University Wide Policies and Procedures

http

://

www.suny.edu/sunypp/documents.cfm?doc_id=650

)

The work continues - - - This summer I will once again spend the majority of my time in the archives and will continue to make great strides with our collections, with helping researchers and uncovering gems.

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The State of the SUNY ESF Archives and Special Collections

Jane Verostek - Associate Librarian

SUNY College of Environmental Science and Forestry

Moon Library

email:

jmveros@esf.edu

Online on You tube @

http://tinyurl.com/Library411

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Committee on Curriculum Actions

MPS in Chemistry (revision)BS in Sustainable Energy Management (revision)Renewable Energy Minor (revision)

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Committee on Research

2015-2016

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Members

Margaret BryantLee NewmanStephen ShawPhilippe VidonChris NomuraAlexandre Poisson

John Wasiel

Jessica Clemons

Theresa Selfa

Robert Meyer

Denali Trimble

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Responsibilities

McIntire-Stennis proposal reviewsSeed Grant reviewsExemplary Researcher ProgramSpotlight on Student Research

We assist the

Office of Research Programs

in:

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McIntire-Stennis

USDA McIntire-Stennis Cooperative Forestry Research Program (provides knowledge essential to the efficient and effective use of the nation's forest resources)20 Pre-proposals submitted (mid-Sept)11 Full proposals submitted (Nov)

4 Proposals funded

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McIntire-Stennis Awards

Bevilacqua and Quackenbush:

Evaluation of Unmanned Aerial Systems (UASs) for Vegetation MonitoringGitsov, Amidon, Bujanovic, Driscoll, Stipanovic, and Smith: Multifunctional Cellulose “Nanomers” Derived From Biorefinery Waste

Hassett and Mao:

Contribution of Biomass Burning to Polycyclic Aromatic Hydrocarbon and Aerosol Concentrations in Air and Wet Deposition

Horton:

Increasing Success of Pitch Pine Restoration Through Soil Microbe Management

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Seed Grants

2016 Seed Grant request for proposals (Feb 29)Open to new faculty (untenured) serving as P.I.

Proposals due on April 15

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Exemplary Researcher

Dr. Georgios Mountrakis, 2015 Exemplary Researcher (seminar and reception in February)Nominations for 2016 Exemplary Researcher due on

April 18th

This college-level award recognizes a successful, currently active researcher (faculty or professional staff) demonstrating exemplary research productivity through procurement of grants, publication record, and a graduate and undergraduate student research program.

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Spotlight on

Student ResearchCoordinated by Jessica ClemonsSubmissions due by

April 12thPlease encourage students to submit their work for the poster session this year.

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Sexual Harassment, Assault, and Violence Prevention Policy

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OVERVIEW

Joseph Rufo

Vice President for Administrationand Title IX Coordinator

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College Officials Responsible for Addressing Incidents

Title IX Coordinator:

Joseph RufoVice President for Administration and Title IX Coordinator

Student-to-student violations of the Code of Student Conduct, and complaints from an employee against a student:

Anne E. Lombard

Dean for Student Affairs

For discrimination-related complaints, including sexual harassment, involving College employees (complaints from an employee against another employee

and complaints from a student against an employee):

Marcia Barber

Director of Human Resources

For law enforcement and criminal complaints:

Thomas LeRoy

Chief of University Police

For athletics equity complaints:

Robert French

Vice President for Enrollment Management and Institutional Research

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REPORTING INCIDENTS

CONFIDENTIALITY VS. PRIVACY

Individuals

who are

confidential

resources will not report crimes to law enforcement or College officials without your permission, except for extreme circumstances such as health and/or safety emergency.

Counseling Professionals

Medical Professionals

Clergy

Advocacy

Centers

These

categories are determined by law.

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REPORTING INCIDENTS

PRIVACYEven SUNY-ESF offices and employees who cannot guarantee confidentiality will maintain your privacy to the greatest extent possible.

The information you provide to a non-confidential resource will be relayed only as necessary to investigate and/or seek a resolution and to notify the College's Title IX Coordinator (or designee)- who is responsible under the law for tracking patterns and spotting systemic issues. SUNY-ESF will limit the disclosure as much as possible, even if the Title IX Coordinator (or designee) determines that the request for confidentiality cannot be honored.

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RESPONSIBILITIES FOR REPORTING / REFERRING

Responsible Employees who become aware of an incident of sexual assault, sexual violence and/or sexual harassment, have a legal responsibility to report it to those at ESF who are responsible for handling such incidents (as identified earlier).

Responsible Employees at ESF include all Faculty and Staff who should therefore:

ADVISE

the individual in advance that while you will make every effort to maintain

privacy

to the greatest extent possible, that you cannot keep the incident

confidential

.

REFER

individual to those resources designated as responsible for handling incidents(including those resources that are confidential).

REPORT

the incident to one of the individuals at ESF designated as responsible for

handling incidents.

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HOW INCIDENTS ARE HANDLED?

Immediate Safety

Protections and AccommodationsCounselingMedical

Criminal

Conduct/Disciplinary

Other Resources

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ROLE OF

UNIVERSITY POLICE

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Moving Forward

Additional Awareness

Additional Training/Education

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Next Meetings

April 20, 2016

Gateway A&B12:45 PMMay 12, 2016

Gateway A&B

2:00 PM

Awards Reception

Yellowstone National Park

US Department of the Interior’s Facebook Page