301 Business Documents Agenda and Minutes 1 Agenda What is the Purpose of an Agenda An Agenda is a list of items to be discussed or acted upon I t is prepared before meetings events and ID: 161796
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Slide1
Obj. 3.01
Business Documents:Agenda and Minutes
1Slide2
Agenda
What is the Purpose of an Agenda?
An
Agenda
is a list of items to be discussed or acted upon.It is prepared before meetings, events, and conferences.
2Slide3
Agenda (continued)
Examples of using an Agenda:
Topics
that will be covered at the next staff meeting.
Topics and speakers that will present at the next Board meeting.3Slide4
Agenda: Components
These components must be
centered
at the top of the Agenda:In the Heading section:the Organization namethe Date
the
Location
,
and
the Time of the meeting
4Slide5
Agenda: Components (continued)
What items make up the Body of the Agenda?
Time
slotsTopicsSpeakers/presenters5Slide6
Minutes
What is the Purpose of Minutes? What are
Minutes
used to
describe?Minutes are used to describe the discussions, decisions, and actions that occurred during a business
meeting.
6Slide7
Minutes (continued)
Examples of using Minutes:Detailed
minutes
from a
company meeting of stockholders including the pros and cons of each discussion pointThe minutes of the State Board of EducationA meeting of the PTSA Grounds Committee to decide where to plant shrubs
7Slide8
Minutes – Components
Components of Minutes:a.
Heading
informationName of organization or committeeType of meetingfor example, Regular Board Meeting Date and time of meeting
Location
of the meeting
8Slide9
Minutes – Components
(Continued)b. Call to Order
formal declaration
by the chairperson of the meeting that it has officially begun9Slide10
Minutes – Components
(Continued)c. Approval of
Minutes
review
of previous minutes by board membersd. Committee
Reports
progress reports
presented by
sub-committee
chairs
10Slide11
Minutes – Components
(Continued)e. Old
Business
unresolved discussions from a previous meetingf. New Businessnew
topics and
issues
11Slide12
Minutes – Components
(Continued)g. Adjournment
notation
of
who adjourned the meetingh. Signature line includes
the
keyed name
of the
Recording
Secretary and a signature
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