Montgomery Central Appraisal District CONTACT INFO 109 GLADSTELL CONROE TX 9367563354 WEBSITE MCADTXORG CREATION OF APPRAISAL DISTRICTS 1978 VOTERS PASSED THE PROPERTY TAX RELIEF AMENDMENT ID: 919564
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Slide1
Chief Appraiser:Tony Belinoski, RPA
Montgomery CentralAppraisal District
Slide2CONTACT INFO109 GLADSTELLCONROE, TX
936-756-3354WEBSITE: MCAD-TX.ORG
Slide3CREATION OF APPRAISAL DISTRICTS1978 VOTERS PASSED “THE PROPERTY TAX RELIEF AMENDMENT”
(PEVETO BILL)CREATED APPRAISAL DISTRICTS AND THE PROPERTY TAX SYSTEMPRIOR TO THIS EACH TAXING UNIT APPRAISED SEPARATELYVALUES VARIED GREATLY FROM TAXING UNIT TO TAXING UNIT
Slide4PRIMARY DUTIES OF APPRAISAL DISTRICTSAPPRAISE ALL PROPERTIES AS OF JANUARY 1ST OF EACH TAX YEAR AT MARKET VALUE.
MASS APPRAISAL: APPRAISE A LOT OF PROPERTIES WITH A LITTLE BIT OF DATA.ADMINISTER EXEMPTIONSUNSPOKEN DUTY:EDUCATION OF THE PUBLIC AND TAXING UNITS
Slide5MARKET VALUE‘‘Market value’’ means the price at which a property would transfer for cash or its equivalent under prevailing market conditions if:(A) exposed for sale in the open market with a reasonable time for the seller to find a purchaser;
(B) both the seller and the purchaser know of all the uses and purposes to which the property is adapted and for which it is capable of being used and of the enforceable restrictions on its use; and(C) both the seller and purchaser seek to maximize their gains and neither is in a position to take advantage of the exigencies of the other.
Slide6“Market Values” are usually represented by:Individual transactionsSales prices of these transactions
MARKET VALUE
Slide7TEXAS IS
NOT A FULL DISCLOSURE STATE
Slide83 PARTS TO THE TEXAS PROPERTY TAX SYSTEM
Slide93 PARTS TO THE TEXAS PROPERTY TAX SYSTEMLEGISLATURE
WRITES TEXAS PROPERTY TAX CODECREATES EXEMPTIONSAUTHORIZED BY TAX PAYERS THROUGH CONSTITUTIONAL AMENDMENTSGIVES OTHER STATE AGENCIES AUTHORITY
Slide103 PARTS TO THE TEXAS PROPERTY TAX SYSTEMAPPRAISAL DISTRICTSAPPRAISE AT MARKET VALUE
ADMINISTER EXEMPTIONS
Slide113 PARTS TO THE TEXAS PROPERTY TAX SYSTEMLOCAL TAXING UNITSSET TAX RATES
DETERMINE LOCAL EXEMPTION AMOUNTSOPTIONAL HOMESTEADOVERAGE EXEMPTION AND DISABLED PERSONS
Slide123 PARTS TO THE TEXAS PROPERTY TAX SYSTEMSTATE COMPTROLLER
PROPERTY VALUE STUDYTEST APPRAISAL DISTRICTS PERFORMANCEMUST BE WITHIN 95% TO 105% OF MARKET VALUEIF NOT WITHIN THIS LEVEL, SCHOOL DISTRICT FUNDING IS NEGATIVELY AFFECTEDMETHODS AND PROCEDURAL STANDARDS REVIEW (M.A.P.)REVIEWS ALL OPERATIONS OF THE APPRAISAL DISTRICT.POLICY AND PROCEDURES
Slide13MISCONCEPTIONS
“I’M HERE TO PROTEST MY TAXES”PROTEST VALUE, NOT TAXESWE ARE ONE OF THE ONLY GOVERNMENTAL ENTITIES THAT INVITES THE PUBLIC TO COME AND DISCUSS THE PRODUCT WE PRODUCE.
Slide14MISCONCEPTIONS
APPRAISAL DISTRICT RAISES VALUES BECAUSE TAXING UNITS NEED MORE MONEYWE TRY OUR BEST TO FOLLOW THE MARKET UP OR DOWNTAXING UNITS CONTROL TAX DOLLARS BY SETTING TAX RATES
Slide15MISCONCEPTIONSAPPRAISAL DISTRICT CANNOT RAISE VALUE MORE THAN 10% IN 1 YEAR
MARKET VALUE CAN INCREASE AT ANY LEVEL NECESSARYIF HOMESTEAD IS IN PLACE FOR PRIOR YEARASSESSED VALUE (TAXABLE PORTION BEFORE EXEMPTIONS) INCREASES ARE CAPPED AT 10%EXAMPLE:MARKET VALUE: $100,000 TO $200,000ASSESSED VALUE: $100,000 TO $110,000
Slide16CONFUSIONEXEMPTIONS FROM PREVIOUS OWNERMOST EXEMPTIONS ARE BASED ON JANUARY 1ST
PURCHASE DURING THE YEAREXEMPTIONS RESET ON JANUARY 1STLOSE HOMESTEAD CAP PROTECTIONNEW OWNERS ASSESSED VALUE WILL EQUAL MARKET VALUELOSE PREVIOUS OWNERS FREEZE CEILINGS
Slide17CONFUSIONOVERAGE (OVER 65) OR DISABILITY FREEZEDOES NOT FREEZE VALUESETS A CEILING ON THOSE TAXING UNITS THAT OFFER A FREEZE
(COUNTY, SCHOOLS, JUNIOR COLLEGE, SOME CITIES)TAXES PAID TO THOSE TAXING UNITS MAY NOT GO ABOVE THE AMOUNT OF TAXES PAID THE YEAR QUALIFIED.QUALIFIED: THE FIRST YEAR OWNER TURNS SIXTY-FIVE AND HOME QUALIFIES FOR THEIR HOMESTEAD EXEMPTION.UNLESS ADD NEW VALUENEW POOL, ADDITIONS, EXTRA LAND, ETC.
Slide18CONFUSIONESCROWING FOR PROPERTY TAXESBASE ESCROW ON PURCHASE PRICE.USING PREVIOUS YEARS VALUE CAN CAUSE PROBLEMS FOR NEW OWNERS
EXAMPLES:VACANT LOTEXEMPTION CHANGESHOMESTEAD CAP RESETOVERAGE/ DISABLED PERSONS (VETERANS, ETC.) EXEMPTION REMOVALLOSS OF FREEZE LIMITATIONBUILDER/DEVELOPER INVENTORYAPPRAISAL DISTRICT SEES THIS REPEATEDLY WITH FIRST TIME HOMEBUYERS.
Slide19CONFUSIONLOCATION, LOCATION, LOCATIONMCAD IS GOING TO UTILIZE COMPARABLES AS CLOSE TO SUBJECT AS POSSIBLEWHEN THERE ARE COMPARABLES IN SUBJECT’S CLOSE PROXIMITY, WE ARE NOT GOING TO LOOK 2 MILES AWAY
COMPARABLES MUST BE ADJUSTED
Slide20CONFUSIONDEADLINESPROTEST DEADLINE IS MAY 15TH
OR 30 DAYS FROM NOTICE DATE WHICHEVER IS LATER.
Slide21WHAT’S COMINGMORE HELPFUL INFO ON THE WEBSITE
Slide22Presents:
Appeals (Protest) Process OverviewMontgomery CentralAppraisal
District
Slide23What Can I Protest?
§ 41.41. Right of ProtestA property owner is entitled to protest before the appraisal review board .The following actions:(1) determination of the appraised value of the owner’s property or, in the case of land appraised as provided by Subchapter C, D, E, or H, Chapter 23, determination of its appraised or market value;(2) unequal appraisal of the owner’s property;(3) inclusion of the owner’s property on the appraisal records;(4) denial to the property owner in whole or in part of a partial exemption;(5) determination that the owner’s land does not qualify for appraisal as provided by Subchapter C, D, E, or H, Chapter 23;(6) identification of the taxing units in which the owner’s property is taxable in the case of the appraisal district’s appraisal roll;(7) determination that the property owner is the owner of property;(8) a determination that a change in use of land appraised under Subchapter C, D, E, or H, Chapter 23, has occurred; or(9) any other action of the chief appraiser, appraisal district, or appraisal review board that applies to and adversely affects the property owner.
Slide24Notice of Appraised Value
§ 25.19. Notice of Appraised Value(a) By April 1 or as soon thereafter as practicable if the property is a single family residence that qualifies for an exemption under Section 11.13, or by May 1 or as soon thereafter as practicable in connection with any other property, the chief appraiser shall deliver a clear and understandable written notice to a property owner of the appraised value of the property owner’s property if: (1) the appraised value of the property is greater than it was in the preceding year; (2) the appraised value of the property is greater than the value rendered by the property owner; or (3) the property was not on the appraisal roll in the preceding year.Based on these requirements not all properties will receive a notice of appraised value each year.
Slide25Filing a ProtestA protest must be filed by May 15
th, or no later than 30 days from the date of your Notice of Appraised Value, whichever is later. (The protest deadline will be indicated on your Notice of Appraised Value.) For properties that do not receive a notice of appraised value, the protest deadline is May 15th. It is IMPERATIVE to file the protest on time. Protests to the ARB must be written and it must also bear a U.S. Post Office cancellation mark by midnight of your protest deadline indicated on your appraisal notice. If you deliver your protest in person, you must have it in our office before the office closes at 5:00 p.m. on the date of your protest deadline indicated on your appraisal notice. If you fail to file a protest on time, your options are limited.
Slide26Filing a ProtestSome property owners may be able to file their protest online. The properties included in this select group will have an online protest I.D. included on the notice of appraised value. The process for filing an online appeal is covered in the Online Appeals Process Overview on the appraisal districts website.
A protest form will be included with your notice of appraised value. The Appraisal District also has forms for protesting or you can download a protest form from the appraisal district website at www.mcad-tx.org. An official form is not necessary. Any written notice of protest will be acceptable as long as it identifies the owner, the property that is the subject of the protest and indicates the reason for the protest. Please identify the property in question (property address/account number); state the nature of the protest and it is helpful to attach any applicable documentation that you would like for us to review.We encourage all property owners to file their protest in advance of the deadlines set forth.
Slide27Informal Review ProcessThe following information is to assist you in reviewing your appraisal informally.
About the appraisal - The appraiser is required to appraise property at market value as of January1st each year. The appraiser has applied generally accepted mass appraisal methods and techniques based upon the individual characteristics that affect the market value of your property.
Slide28Informal Review ProcessThe following information is to assist you in reviewing your appraisal informally.
After informally reviewing the property appraisal, the appraiser can choose one of two actions:Change the appraised value based on a review of all information.Make no change to the original appraisal.
Slide29Informal Review ProcessThe following information is to assist you in reviewing your appraisal informally.
After your informal property review and receiving the appraiser’s action on the review, you may choose one of two options:Agree with the decision (changed or unchanged) the appraiser made concerning the appraised value and sign a Settlement and Waiver Agreement. This agreement is final and binding and will officially close the protest for that tax year.Disagree with the decision the appraiser made and attend a hearing with the Appraisal Review Board.
Slide30What should I provide?All property owners are encouraged to provide all information they feel will help the appraiser in establishing a fair market value for their property. The following are some examples of information that may help the appraiser during their review.
Slide31What should I provide?Real Property -
Information such as settlement statements, closing papers, sale or purchase contracts, comparable sales of like properties, appraisals, recent engineer’s reports or professional cost to cure estimates, income and expense statements, agricultural history documentation, wildlife management plan, photographs of property, recorded warranty deed documentation or, a survey plat is helpful in determining your property’s appraisal valuation.
Slide32What should I provide?Business Personal Property
– Please provide evidence regarding your business such as an asset listing with cost and year acquired, IRS forms such as depreciation schedule, balance sheets with inventory information, income and expense statements. These types of evidence will be helpful in determining the market value of your property.
Slide33What should I provide?It should be understood that the previous examples are not all inclusive. Any information the property owner feels is pertinent will be reviewed by the appraiser.
Slide34The Appraisal Review BoardThe ARB is an independent board of citizens that hears property owner protests. It has the authority to make changes to the appraisal roll on any protest brought before it, if it feels the evidence you provide for your opinion of value outweighs the evidence the District provides. If you file a written request for an ARB hearing (called a notice of protest) before the deadline indicated on your notice, your case will be scheduled for a hearing.
Slide35The Appraisal Review BoardOnce the written protest is received, a hearing is scheduled by the ARB. At least 15 days before the scheduled date of your hearing, the Appraisal Review Board will send you a notice of the appointment stating the date, time and location of your hearing. The Appraisal Review Board will also send you a copy of the Property Taxpayer Remedies (a publication of the State Comptroller’s Office) as required by law, and a copy of the ARB hearing procedures, if requested.
Slide36Methods of Presentation to the ARBIt is important that you be on time for your hearing. You can be represented at your hearing in one of three ways:
You may appear in person or by telephone.If appearing by telephone an affidavit must be on file prior to the hearing.The owner is required to call into the Appraisal Review BoardMust be indicated on the protest that the owner request a phone hearing or notify the District 10 days prior to the original scheduled hearing.You may authorize someone else in writing to appear on your behalf (such as a spouse, family member, or friend). To authorize someone who is paid for representing you, you must use a special Appointment of Agent form. The form must be on file prior to your scheduled ARB hearing.Affidavit: You may file your evidence in the form of an affidavit. The affidavit and all supporting documents must be received by the ARB before the scheduled hearing time. The affidavit must be signed before a Notary Public stating that you swear or affirm that the information it contains is true and correct. Identify in the affidavit: the property owner’s name, address, account number, property description, opinion of value, and the date and time of the hearing.
Slide37Formal ARB HearingIf you are not able to settle informally with a district appraiser your file will be prepared by the appraiser for the formal ARB hearing. Once the file is prepared, it will be placed in line for you to be heard by the ARB.
Slide38After a Formal ARB HearingOnce the ARB has made its final motion concerning your property, the hearing is concluded. An ARB Motion of Final Order will be mailed to you via certified mail. If you would like to pursue your appeal further you have three options,
Binding arbitrationFiling suit with the District Court of Montgomery County. State Office of Administrative HearingsThese options are explained in more detail in the ARB Motion of Final Order.
Slide39Slide40Appeals (Protest) Process OverviewThe Montgomery Central Appraisal District strives to keep the public informed of the latest information about the informal and formal procedures to protest your notice of appraisal.
YOUR PROPERTY VALUE IS IMPORTANT TO US. We hope the information provided here has helped with your understanding of the appeals process. If you have any questions feel free to contact our office at any time.
Slide41Presents:
Residential ValuationMontgomery CentralAppraisal
District
Slide42Residential ValuationMass Appraisal ProcessRatio StudyStatistical Measures
Market AreasNeighborhoodsMethods Demonstration
Slide43Mass AppraisalThere are approximately 195,000 residential accounts in Montgomery County
Slide44Ratio StudyAppraised Value / Market Value‘‘Market value’’ means the price at which a property would transfer for cash or its equivalent under prevailing market conditions if:
(A) exposed for sale in the open market with a reasonable time for the seller to find a purchaser;(B) both the seller and the purchaser know of all the uses and purposes to which the property is adapted and for which it is capable of being used and of the enforceable restrictions on its use; and(C) both the seller and purchaser seek to maximize their gains and neither is in a position to take advantage of the exigencies of the other.
Slide45“Market Values” are usually represented by:Individual transactionsSales prices of these transactions“Ratios” are appraisal-to-sale ratio$100,000 ÷ $105,000 = 95%Appraisal District Value Sales Price Ratio
Ratio StudyAppraised Value / Market Value
Slide46Ratio StudyAppraisal Districts are expected, by state law, to achieve a MEDIAN ratio level of
100%
Slide47Ratio Study
PTAD collects data from appraisal districts to perform the bi-annual Property Value Study.The results from these studies can be found at the Comptroller’s website:www.window.state.tx.us
Slide48Market Areas
Slide49Market AreasAccurate identification of market areas is a vital component in the development and utilization of an efficient and accurate mass appraisal system. A variety of forces influence property values. It is the appraiser’s responsibility to identify groups of property that experience similar influences and define them as market areas. In Montgomery County market areas are delineated primarily on school district boundary lines. That being said, school districts may be parsed into smaller market areas based on influencing factors. One such example is the Woodlands. Although the Woodlands is in Conroe ISD it is delineated into its own market area.
Slide50Neighborhoods
Each color represents a separate neighborhood
Slide51NeighborhoodsWithin market areas properties are further delineated into neighborhoods. Research on value influences in Montgomery County have resulted in neighborhood delineation by geographic location, age or quality of a structure, by various builders or model types, or other major influencing factors.
Appraisers assign numerical descriptors known as neighborhood codes to all properties within identified areas of similar value influences. A subdivision may contain various neighborhood codes as a result of the varying identified value influences. The assigning of neighborhood codes allows appraisers to efficiently and uniformly appraise all property in the defined group by the available known sales information.
Slide52Statistical MeasuresTwo most common statistical measures used to test appraisal level and uniformityMedianThe midpoint, or middle ratio, when the ratios are arrayed in an ascending or descending order.
Arranges the ratios into two equal groups, so half of the array is higher than the median while the other half is below the median.
Slide53Statistical MeasuresMedian
ACCT
App Ratio
1
91.93%
Below Median
2
92.62%
3
92.84%
Median
4
93.56%
Above Median
5
93.80%
Slide54Valuation DemonstrationTexas is one of a few “non-disclosure” states which means that property transaction sale prices are not available to the public. Due to this, the appraisal district may only rely on sale information provided from owners who respond to sale questionnaires sent by the district, or other forms of sale information willingly provided by owners, realtors, or brokers.
TEXAS
Kansas
New Mexico
Wyoming
Utah
Slide55Valuation DemonstrationWhere does the District get property sales prices?SellersPurchasersReal Estate Agents & Brokers
Sales QuestionnairesAny Other Reliable Source
Slide56Valuation DemonstrationAs illustrated, information for five known sales was found for neighborhood code Examp#1.
ACCT
NBHD
NBH%
Living Area
Yr Built
Class
Land
Imp
Appraised
Value
CLSDTE
SP
1
Examp#1
150
2468
1999
6-
$33,660
$174,100
$207,760
2/5/10
$226,000
2
Examp#1
150
2297
1999
6-
$32,250
$193,810
$226,060
4/15/10
$241,000
3
Examp#1
150
2616
1999
6-
$31,140
$206,930
$238,070
4/21/10
$257,050
4
Examp#1
150
2381
1999
6-
$32,360
$179,320
$211,680
4/29/10
$228,000
5
Examp#1
150
2366
1999
6-
$32,570
$179,820
$212,390
11/30/10
$227,000
Valuation DemonstrationThe Montgomery Central Appraisal District weighs the number of confirmed sales prices against the total number of improved residential properties in a given neighborhood. If the number of sales is a fairly small percentage of the total number of improved properties the District may decide that there is not enough information to determine whether all properties in that neighborhood should be adjusted.
ACCT
NBHD
NBH%
Living Area
Yr Built
Class
Land
Imp
Appraised
Value
CLSDTE
SP
1
Examp#1
150
2468
1999
6-
$33,660
$174,100
$207,760
2/5/10
$226,000
2
Examp#1
150
2297
1999
6-
$32,250
$193,810
$226,060
4/15/10
$241,000
3
Examp#1
150
2616
1999
6-
$31,140
$206,930
$238,070
4/21/10
$257,050
4
Examp#1
150
2381
1999
6-
$32,360
$179,320
$211,680
4/29/10
$228,000
5
Examp#1
150
2366
1999
6-
$32,570
$179,820
$212,390
11/30/10
$227,000
Valuation DemonstrationIf that neighborhood is one in which the District receives very few sales then the District may adjust values on a very small percentage of sales.
ACCT
NBHD
NBH%
Living Area
Yr Built
Class
Land
Imp
Appraised
Value
CLSDTE
SP
1
Examp#1
150
2468
1999
6-
$33,660
$174,100
$207,760
2/5/10
$226,000
2
Examp#1
150
2297
1999
6-
$32,250
$193,810
$226,060
4/15/10
$241,000
3
Examp#1
150
2616
1999
6-
$31,140
$206,930
$238,070
4/21/10
$257,050
4
Examp#1
150
2381
1999
6-
$32,360
$179,320
$211,680
4/29/10
$228,000
5
Examp#1
150
2366
1999
6-
$32,570
$179,820
$212,390
11/30/10
$227,000
Valuation DemonstrationOnce the available sale and property information is displayed, an appraiser may begin mass appraisal through a process of applying market modifiers to the properties in each defined neighborhood code. Market modifiers are also referred to as neighborhood factors. Factors are used to trend the components of a property’s improvement value up or down as a result of the sales provided.
ACCT
NBHD
NBH%
Living Area
Yr Built
Class
Land
Imp
Appraised
Value
CLSDTE
SP
1
Examp#1
150
2468
1999
6-
$33,660
$174,100
$207,760
2/5/10
$226,000
2
Examp#1
150
2297
1999
6-
$32,250
$193,810
$226,060
4/15/10
$241,000
3
Examp#1
150
2616
1999
6-
$31,140
$206,930
$238,070
4/21/10
$257,050
4
Examp#1
150
2381
1999
6-
$32,360
$179,320
$211,680
4/29/10
$228,000
5
Examp#1
150
2366
1999
6-
$32,570
$179,820
$212,390
11/30/10
$227,000
Valuation DemonstrationA property record card illustrates how improvement components, as identified through prior property inspection, make up the total improvement value. The neighborhood factor is the final valuation step used each year to modify the improvement value up or down so that when added to the land value, a final value is calculated that produces an acceptable appraisal to sale ratio as previously described.
Slide61Valuation Demonstration
Improvement Components
Neighborhood Factor
Slide62Valuation DemonstrationThis example shows that the prior year neighborhood factor of 150 is producing appraised values lower than the known sale prices. The ratio column is indicating the majority of the sales ratios are below the state required level. Further confirmation is provided by the median ratio of 92.84.
ACCT
NBHD
NBH%
Living Area
Yr Built
Class
Land
Imp
Appraised
Value
CLSDTE
SP
Appraisal Ratio
1
Examp#1
150
2468
1999
6-
$33,660
$174,100
$207,760
2/5/10
$226,000
91.93%
2
Examp#1
150
2297
1999
6-
$32,250
$193,810
$226,060
4/15/10
$241,000
93.80%
3
Examp#1
150
2616
1999
6-
$31,140
$206,930
$238,070
4/21/10
$257,050
92.62%
4
Examp#1
150
2381
1999
6-
$32,360
$179,320
$211,680
4/29/10
$228,000
92.84%
5
Examp#1
150
2366
1999
6-
$32,570
$179,820
$212,390
11/30/10
$227,000
93.56%
Examp#1
Median
92.84%
Slide63Valuation DemonstrationAn appraiser will begin to adjust the new neighborhood factor to bring the median ratio up closer to the state required level. In this case, a new neighborhood factor of 162 produces an acceptable median ratio of 99.13.
NBHD
IMP ADJ %
YR BLT
IMP SF
CLS
Land
Imp
Appraised Value
CLSDTE
SP
App Ratio
Examp#1
162
1999
2468
6-
$33,660
$188,040
$221,700
2/5/10
$226,000
98.10%
Examp#1
162
1999
2297
6-
$32,250
$208,690
$240,940
4/15/10
$241,000
99.98%
Examp#1
162
1999
2616
6-
$31,140
$222,880
$254,020
4/21/10
$257,050
98.82%
Examp#1
162
1999
2381
6-
$32,360
$193,660
$226,020
4/29/10
$228,000
99.13%
Examp#1
162
1999
2366
6-
$32,570
$194,230
$226,800
11/30/10
$227,000
99.91%
Examp#1
Median
99.13%
Slide64Valuation DemonstrationThe Appraisal District is responsible for appraising properties at market value as of January 1st of each tax year. To accomplish this task the District collects sales information from transactions that occurred during the twelve months preceding the appraisal date. It has been the District’s policy for many years to consider foreclosure or distressed transactions. These transactions are analyzed to determine if they are representative of, or affecting the market in, each neighborhood. This process is repeated annually for approximately 3,000 neighborhood codes to reflect the changing real estate market and value for approximately 195,000 residential properties in the county.
Slide65We hope this presentation provided a better understanding of the process used to value residential properties by explaining the following important elements: Mass appraisal…..Ratio studies….Statistical measures….Market areas….and Neighborhoods. A demonstration of a tool utilized during valuation was also provided to further illustrate how the State required accuracy and uniformity is achieved. Thank you for your interest in the appraisal process.
Slide66Montgomery Central
Appraisal District