floating support service December 2013 Purpose Tender opportunity Council officers to brief interested parties Gauge the level and extent of interest in the provider market to deliver this service ID: 646757
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Supporting People
Gypsies and Travellers floating support service
December 2013Slide2
PurposeTender opportunityCouncil officers to brief interested partiesGauge the level and extent of interest in the provider market to deliver this service
Ascertain views of interested organisations about the future delivery of this serviceSlide3
PurposeSMBC will commence the tender process in December 2013 including the distribution of a service specificationTo present to interested parties an early indication of some key elements of the specification and procurement timetableSlide4
BackgroundCurrent service provider has issued notice on the current contractAs registered social landlord they are
disposing of their entire West Midlands asset holdings to another social housing provider Unable to maintain a presence in the West MidlandsSlide5
Service Specificationa housing related floating support service (Supporting People)to enable gypsies and travellers to achieve and/or maintain independent, stable lives in the community
gypsies and travellers are amongst the least likely in the community to know about, or take up, servicesSlide6
Service Specification: OutcomesThink Local, Act Personal and so assist people to……live independently ~ stay healthy and recover quickly from illness ~ exercise control ~ participate ~ quality of life ~ dignity ~ respectSlide7
Service Specification: Core ObjectivesAssessment and Support Planning Security, Health and Safety Safeguarding and Protection from Abuse
Fair Access, Diversity and Inclusion User Involvement and EmpowermentSlide8
Service Specification: Core ProvisionDevelop independent living skillsAssistance and advocacy on gaining access to services and statutory rightsManage finances, assistance with benefit claims, debt, literacy
Ensure accommodation is safe and secureAssistance with adaptations to propertySlide9
Contract Block GrossAn initial one year period from 1st April 2014 to 31st March 2015 with options to extend for 3 x 12 months subject to future funding.
Supporting People Commissioning Body will review further contract extensions during 2014. Slide10
TUPEThe current support worker (1.0 wte) will be subject to Transfer of Undertakings (Protection of Employment) Regulations.Slide11
SMBC hosted Workshop to brief potential providers
03 December 2013
Commence tender process and issue specification
16 December 2013
Return of tenders
19 January 2014
Tender evaluation including clarification presentation if required
07 February 2014
Recommendation to Supporting People Commissioning Body
w/c 09/02/14
Notification of award
w/c 16/02/14
Successful provider begins ‘start up’
March 2014
Service delivery commences
01 April 2014
TimetableSlide12
If you have a query about the service specification please contact: Simon Barton, Solihull MBC, 0121 704 8292, simon.barton@solihull.gov.uk.
Lucy McDonald, Solihull MBC, 0121 704 8544, lucy.mcdonald@solihull.gov.uk Slide13
Shared Procurement ServiceSolihull MBC Coventry City CouncilWarwickshire County CouncilDistrict Councils – Nuneaton and Bedworth, Rugby, Worcester Slide14
Opportunities are advertised on:www.csw-jets.co.ukTED (Tenders Electronic Daily) – above the EU thresholdsSlide15Slide16Slide17
The procurement process will be a open process – this means there will only be an Invitation to Tender (ITT)You can Express an Interest in the tender opportunity through www.csw-jets.co.uk where you can download the tender documents.
The Procurement ProcessSlide18
Invitation to TenderThe Award Criteria will be detailed in ITT Part 1 – Instructions to Tenderers.Read the document through as soon as possible so you can start collating your documents and planning your response.Slide19
No detail is too small!If you are unsure on what is required you can ask a clarification question through the e-tendering system which will be answered and sent to all bidders for their information. Clarification questions will not be accepted after the date specified in ITT Part 1 – usually about a week before the tender closing date.Slide20
You should regularly check the e-tendering system to see if there have been any communications from Solihull or clarifications that you will find useful. It is your responsibility to check for communications and stick to timelines etc.Before you raise a clarification, check to see if it has already been raised by someone else.Slide21
The weighting will give you an idea of the importance of each questions. Read the question carefully – it is a bit like taking an exam, you have to answer the question that has been asked not the one you have prepared for!Keep referring back to the question to make sure you are still on track with your response.Slide22
The price you submit in your tender must be your best and final offer. Prices are not open to negotiation.Do not wait until the last minute to upload your tender submission. Once the tender closing time has been reached the system will not allow you to upload anything else.Slide23
Solihull CompactThe Compact is the agreement between the government and the VCS (independent voluntary organisations, charities, community groups, etc.) which outlines a way of working that improves their relationship for mutual advantage. Local areas are encouraged to follow the principles of the Compact
Fair, transparent and consistent processes being carried out when developing or redesigning servicesSlide24
If you have a query about the procurement process please contact; Heather Boyd, Solihull MBC, 0121 704 6063, hboyd@solihull.gov.uk.Slide25
Thank you