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Slide1
Before you begin.
For additional assistance, contact your
club’s Information Technology Chairperson or Electronic Learning at: eLearning@lionsclubs.org
This presentation should be viewed as a PowerPoint Slide Show
To view as a slide show:
1. Click on ‘Slide Show’ from the menu at the top of the screen. 2. Select ‘From Beginning’ Slide2
Click
here
if you need to access and print your workbook before continuing.
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This module will focus on
your role as the Chairperson of the District Governor’s Advisory Committee
.At the end of this module, you will be able to: Understand the obligations and objectives of the zone chairperson at the zone level
Establish collaborative efforts to maintain healthy and active clubs in the zoneAccess resources to promote the health and development of clubs within the zone
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Module 3:Zone Chairperson
and the District Governor’s Advisory Committee
Zone Chairperson Self-Guided Training
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The
objectives
of the District Governor’s Advisory CommitteeTurn to page 1 in your workbook.Slide6
The District Governor’s Advisory Committee is comprised of:
The Zone Chairperson
Presidents of clubs within the zoneSecretaries of clubs within the zone
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As a team, this committee works towards five important objectives. Slide7
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Five important objectives of the district governor's
advisory
committee.Click on a box to reveal an objective of the district governor’s advisory committee.Slide8
Click to return to Objectives
Ensure
every club in your zone operates efficiently and follows the Association’s Constitution and
By-LawsSlide9
Help
clubs that need assistance with membership growth or leadership
development
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Promote
various zone-wide functions and events, such
as:
inter-club meetings
installation
of club officers induction of new members ceremonies honoring Key Award recipients charter nightsClick to return to ObjectivesSlide11
Promote
attendance at the district, multiple district and international
conventions
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Make
recommendations on matters affecting all clubs in the
district
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The zone chairperson is also responsible for completing and submitting a
District Governor’s Advisory Committee Meeting Report
after each meeting.
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This report provides information on club status and
allows
the zone chairperson to forward committee recommendations to the district cabinet.
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The District Governor’s Advisory Committee Meeting Report will be discussed
at the end of the next section. Advisory CommitteeDistrict Cabinet
Zone Chairperson
The zone chairperson is also responsible for completing and submitting a District Governor’s Advisory Committee Meeting Report
after each
meeting. Slide15
Advisory Committee Meetings
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Turn to page 2 in your workbook.Slide16
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The
district governor's advisory committee is expected to meet at least three times annually.
Click to view suggested topics of discussion at each advisory committee meeting
.
123Slide17
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The
first committee meeting can be used to discuss all or some of the following:
The general welfare of clubs in the zone
The duties of the club officers
The goals of the district governor and the zone chairpersonThe association’s international themeOpportunities for new service projectsThe importance of timely submission of Monthly Membership Reports The rules for the Club Excellence Award12
3Slide18
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The
second committee meeting can provide an opportunity to discuss:
1
2
3Updates on the progress towards clubs’ goalsClubs’ membership recruitment and retention plansNew member sponsor responsibilitiesNew member induction and orientationLeadership development needs among clubsPotential communities where new clubs can be organizedSlide19
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The
third and final required meeting can be used to
discuss:
1
23Leadership developmentElection and installation of future club leadersClub officer transitionAn annual audit of a club’s fundsClub delegates and alternates for the district, multiple district and international conventionsEnd of the year club awardsSlide20
2
4
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1
3
The zone chairperson has the option of holding a fourth meeting, which can be used as a celebratory meeting to honor past or present club officers. Slide21
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After each meeting, the zone chairperson needs to complete and submit a District Governor’s Advisory Committee Meeting
Report (da-
zcm
)
. Slide22
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A full page sample has been reproduced on page 3 of your workbook.
This will enable you to make succinct notes on the status of clubs in your zone, highlighting challenges
that
need to be addressed as well as leadership and membership development activities in which clubs have participated
. Slide23
Planning Effective Meetings
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Turn to page 4 in your workbook.Slide24
The best way to meet the objectives of the district
governor’s advisory committee is to have frequent communication with the clubs in the district and effective committee meetings
.
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What items should the zone chairperson consider when planning an advisory committee meeting?
Space has been provided for notes on page 4 of your workbook.When you are ready, click on the arrow to see some sample suggestions. Slide25
When planning an advisory committee meeting, the zone chairperson should consider:
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A
meeting date and time when a majority of clubs can be
representedProviding meeting notices/reminders well in advance Asking someone to be the recording secretaryPreparing an agenda for each meetingProviding name tags for all attendeesEncouraging attendees to share their thoughts and ideasSending the meeting minutes to all club presidents and encouraging them to share the information with their club members. Do these match some of your ideas? Use the space provide on page 4 to take additional notes. Slide26
The zone chairperson should encourage an
open
exchange of ideas regarding programs, projects, fundraising and membership issues in the zone. This will help enhance cooperative relationships between clubs.
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Resources
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Turn to page 5 in your workbook.Slide28
Model District Governor Advisory Committee Meetings, available through the Zone
and
Region Chairperson Center on the LCI website, is a resource which provides sample agendas, meeting minutes guidelines, meeting checklist and evaluation. Click arrow to advance slide.Slide29
The GLT-D and GMT-D are important sources of support for clubs needing assistance with leadership or membership development.
The zone chairperson may want to consider
inviting members of these teams to the District Governor's Advisory Committee meetings. Click arrow to advance slide.Slide30
The Leadership Resource Center has several presentations for speaking engagements, which can be used during committee meetings to introduce topics such as
:
the importance of developing new leaders nurturing new clubs
benefits of creating a Blueprint for a Stronger Club
membership
resourcesExcellence awards Click arrow to advance slide.Slide31
The Lions Learning Center offers several courses that focus
on:
developing leadership skillsmanaging others achieving resultseffective communicationThese courses are beneficial to both committee members and
club members.Click arrow to advance slide.Slide32
Blueprint for a Stronger Cub, the Club
Quality Initiative
and the Certified Guiding Lion Program are tools to assist in club development.Click arrow to advance slide.Slide33
Additional information, along with other valuable resources, can be found in the Zone and Region Chairperson Center on the LCI website.
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Quick Check
Are you ready to take on your responsibilities?
Review the questions on page 6 of the workbook. If you are not able to answer affirmatively, make time in your schedule to find the answers and make plans as necessary.
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Module Summary
The zone chairperson, as chairperson of the district governor’s advisory
committee, is an important link between the district and the clubs in the zone.
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Advisory Committee
District Cabinet
Zone ChairpersonSlide36
Module Summary
Effective communication skills and committee meetings will also provide the zone chairperson
with a clear understanding of the status of the clubs in the zone.
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Advisory Committee
District Cabinet
Zone ChairpersonSlide37
Advisory Committee
District Cabinet
Zone Chairperson
Module Summary
The District Governor’s Advisory Committee Meeting Report will allow the zone chairperson to maintain concise
notes on the activities and challenges of the club, and provide recommendations to the district cabinet. Click arrow to advance slide.Slide38
This concludes module 3: Zone
Chairperson and the District Governor’s Advisory Committee
Have we met our objectives?Examined the obligations and objectives of the zone chairperson at the zone
level Discussed collaborative efforts to maintain healthy and active clubs in the zone
Evaluated resources to help support
clubs in the zoneClick arrow to advance slide.Slide39
Thank you for your participation.
Please access the following modules to complete the self-guided training.
Module 1: Roles and Responsibilities OverviewModule 2: Zone Chairperson as the Administrative Officer of the Zone
Module 4: Zone Chairperson as Member of the District CabinetIf
you have any questions, please contact:
eLearning@Lionsclubs.orgClick arrow to advance slide.