HIRINGHire an EmployeeHiringHire an EmployeeManagerYour screens and processes may vary from this document Confidential 2020Workday Inc1This job aid supports the Hiring applicationthat is part of the W ID: 866018
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1 HIRING WORKDAY FOR MANAGERS Hire an Empl
HIRING WORKDAY FOR MANAGERS Hire an Employee Hiring: Hire an Employee Manager Your screens and processes may vary from t his document. Confidential © 2020 Workday, Inc. 1 This job aid supports the Hiring application that is part of the Workday Human Capital Management product, not the standalone Workday Recruiting product. R ecruiter s do not have access to the Hiring application, but they can still complete these steps by using the search bar for each task. CREATE A NEW POSITION You may need to create a new position for your team due to increased headcount or expanded responsibilities. From the Hiring application : 1. Click the Create Position button. 2. Select the s upervisory o rganization for this position. 3. Click OK . 4. Comple te the required position information and hiring restrictions, as needed. 5. Click Submit . Hiring: Hire an Employee Manager Your screens and processes may vary from t his document. Confidential © 2020 Workday, Inc. 2 CREATE AND HIRE A PR E - HIRE Pre - hire s are
2 applicants for positions in your organiz
applicants for positions in your organizations . Pre - hire s are being considered for an open position but have not been hired yet. From the Hiring application : 1. Click the Hire (Create Pre - Hire) button. 2. Select the s upervisory o rganization into which the pre - hire will be hired. 3. Select Create a New Pre - Hire . 4. Click OK . 5. Complete required fields in the Legal Name Information tab. 6. Enter at least one piece of contact information in the Contact Information tab. 7. Click OK . 8. Enter all job information to complete the hire. Red asterisks indicate required fields. 9. Click S ubmit , then Done . 10. To check the status of the hire process, naviga te to your I nbox. From the Archive tab, you can view all the processes you have initiated. Note : If a position has already been associated with a pre - hire, this information will populate in the record. If not, enter positions for which the applicant is being considered . LOCATE AN EXISTING P RE - HIRE 1. Enter the pre - hire âs
3 name into the Search box . 2. Click
name into the Search box . 2. Click the pre - hire âs name in the search results . If necessary, select People from the Categories section to filter the search results. 3. To initiate the hire process, click the pre - hire âs Related Actions � Hire � Hire Employee . ASSOCIATE A PRE - HIRE WITH AN OPEN POSITI ON From the pre - hire âs Related Acti ons : 1. Select Job Application � Edit Pre - Hire Profile . 2. Click the Add Row icon in the Consider for Positions table to add rows under the Consider for Positions section. 3. Enter the positions for which you want the pre - hire to be considered. 4. Click the positionâs Related Actions to view more about the position. Hiring: Hire an Employee Manager Your screens and processes may vary from t his document. Confidential © 2020 Workday, Inc. 3 5. Click OK . VIEW PRE - H IRES FOR A JOB From the Hiring application : 1. Click the Pre - Hires button. 2. Click the Considered for prompt to view a list of
4 positions from which you can select a
positions from which you can select a pre - hire . 3. Click OK . A list of p re - hires displays based on your selections. 4. Use a pre - hire âs Related Actions to view more information. ASSIGN INTERVIEWERS TO A PRE - HIRE From the pre - hire âs Related Actions : 1. Select Job Application � Edit Pre - Hire Profile . The pre - hire âs profile page displays. 2. In the Interviewers column of the Consider for Positions section, enter, or search for people who will interview the pre - hire . 3. Click OK . ENTER INTERVIEW COMM ENTS From the Hiring application : 1. Click the Enter Interview Results b utton. 2. Complete the Pre - Hire and Considered for information. 3. Click OK . 4. Complete the My Interview Results section for the pre - hire . 5. Click OK . The pre - hire âs record updates with the interview results. Note : Approvals may be required for these processes. Workday also offers Create Applicant functionality. This is generally used by recruiters and not enabled for managers