Sing PAPA Overview Our Purpose Fundraising and logistical support for Leigh Performing Arts Department Oldest and largest booster club gt 300 students and more than 12 performing groups Our Programs ID: 635008
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Slide1
PAPA Membership Meeting
August 22, 2016
Sing!
Slide2
PAPA Overview
Our Purpose
Fundraising and logistical support for Leigh Performing Arts DepartmentOldest and largest booster club> 300 students and more than 12 performing groupsOur ProgramsTheater Arts programs – Technical Theater, Musical Theater, Showcases, Thespian TroupeInstrumental Music – Concert Band, Symphonic Band, Wind Ensemble, Jazz Band
ChoirMarching Arts – Marching Band, Winter Guard, Winter PercussionOur Support
Program specific fundraisers (i.e. personal donations, company, matching, bake sales, See’s Candy, Snap)General fundraisers (Rummage Sale, Crab Feed, Longhorn Stampede,
Escrip
/Amazon)
VolunteerSlide3
Stay Connected
Keep up-to-date with what’s happening with Leigh Performing Arts
~ Band, Theatre, Choir, Marching Arts, Performances and Fundraising ~
Bookmark the Leigh PAPA website
leighpapa.org
Fill out the New or Returning Student info form
leighpapa.org/student-info/
Follow us on Twitter
https://twitter.com/LeighPAPA1
Join the Facebook group
www.facebook.com/lhspapa/
Volunteer at Performing Arts events and Fundraisers
http://leighpapa.ivolunteer.com/Slide4
Agenda
PAPA Board
Voting itemsMinutesVP FundraisingOperating BudgetGoals and ObjectivesRummage SaleDirector’s ReportsOpen FloorSlide5
PAPA Board
Voting Members
President – Stacey TaylorVP, Operations – Randi AdamsVP, Fundraising – Lisa McIntyre*VP, Communications – Julie Stone
Treasurer – Lisa StenfortAsst. Treasurer – Joe Mayer
Secretary – Sherry Sutterfield
Extended Members
HSC Liaison – Ann Auld
Volunteer Coordinator –
Sowmya
Ramakrishna
First Aid Coordinator – Eve
Bretzke
Uniform Team Leads – Marie Martin & Kristin Ellis
Food Team Lead –
Karey
SpidellMarching Band Coordinator – Ron BlumsteinWinter Guard Coordinator – Leslie SugaiWinter Percussion Coordinators – Brian Reynolds & Dave Stenfort
Music Liaison – Matt YuenTheater Arts Liaison – Marina MurreyChoir Liaison – Amy SellsAt Large – Leslie SugaiAt Large – Jeff LeapAt Large – Susan LoveladyAt Large – Ron Blumstein
*to be voted in
Crab Feed Event Lead – Alexi Hoekstra
Crab Fee Auction Lead – Sherri Ayers
Rummage Sale Team Lead – Susie Woodford
Stampede Team Lead – Randi Adams
Escrip
/Amazon Program Manager – OPEN
Auditor – Leslie
SugaiSlide6
PaPA Operating Budget
2016-2017 Budget - $368,000
Restricted IncomeRaised for a specific activityMoney In = Money OutMarching Band = $157,000
Theater Arts/Musical Theater = $40,000Winter Percussion = $59,000Winter Guard = $34,000
Thespian Trip = $24,000
Unrestricted Income
Raised through fundraising for all PAPA
Goes toward operations and program support (i.e., state competitions, festivals)
$16,000 less this year due to Safeway leaving
EscripSlide7
Unrestricted Income
$38,000
General Operations ($16K)Administrative Expenses = $4,500Board Contingency Fund = $500
Blossom Hill Festival = $3,000Choir Uniforms = $5,000Performing Arts Dept. = $500Scholarships = $2,000
Trailers/Vehicles = $500
Program Support (22K)
Marching Band = $4,000
Music Class CMEA = $1,000
Theater Arts Showcase = $1,000
Winter Percussion = $4,000
Winter Guard = $8,000
Thespian Trip = $4,000Slide8
Budget
2015 - 2016 Surplus = $10,000
Applied towards areas needing extra support as per the request of the DirectorsInstrumental repairs/cleaning = $3,000Theater Arts equipment upgrades = $3,000Reserve (to be assessed in winter) = $4,000Slide9
PAPA Goals and Objectives
Long-Term Objectives
Continue to inspire and grow the strong body of PAPA members and volunteersStrengthen partnership with ACTS and drama parentsEstablish an on-going carry-over budget to enable investments to grow programs PrinciplesCentrally share and store knowledge, guidelines, and tools, welcome new people
Track actions, hold each other accountable, offer supportThink “performing arts”, not just band
Annual GoalsMeet (or beat) 2015-2016 volunteer numbersRaise funds through Rummage Sale, Crab Feed, Stampede and find a fundraiser to replace loss from
eScrip
decline
Keep PAPA website continually up to date and the community well informed of events
Provide equitable exposure, financial, and volunteer support to all programsSlide10
Rummage Sale
September 10
th, 7AM – 1PMItem Drop Off: Friday, September 9th 4PM to 8PMShop: Saturday, September 10th, 7AM – 1PMVolunteers shop early! Slide11
Director’s Update
Bryan Ringsted, Theater Arts
Alex Christensen, Instrumental Music, Choir, Marching ArtsSlide12
OPEN Floor
Closing the Gap
Mattress Fundraiser (all PAPA)Snap Fundraiser (MB/Winter Guard)Event EngagementCrab Feed – February 4th Longhorn Stampede – Date TBD