SUFFOLK JOINT EMERGENCY PLANNINGUNIT - PDF document

1 1 SUFFOLK JOINT EMERGENCY PLANNINGUNIT
1 SUFFOLK JOINT EMERGENCY PLANNINGUNIT ANNUAL REPORT1 APRIL to 31 MARCH 20 WHAT WE SET OUT TO ACHIEVE IN 2019/2020 Each yearwork to be completed by the Suffolk Joint Emergency PlanningUnit(JEPU) Sizewell. Engage with nuclear new build activity to sustain existing Sizewell emergency arrangements. Legislation. Organisational Change. Validateouncil response arrangements postorganisational change to ensure local authority emergency and business continuity arrangements remain effective against national priority risks. Resilience Standards. Revise emergency planning and business continuity performance Community CommunityResilience. Work with existing community emergency groups to implement community resilience strategy Efficiency Management of Resourcesiscuss opportunities to deliver joint emergency planning at a lower cost from FY 20/21 linked budget pressures on councils and produce costed WHATWE HIEVED Sizewell. Head of Emergency Planning provided input to the joint Suffolk County Council and East Suffolk Councilconsultation response to the EDF Energy Stage Public Consultationin summer 2019 Outcome: Delivered Legislation 2019. Work to develop a new Suffolk Radiation Emergency Plan and associated public information were completed in early 2020 but implementation of these new arrangements has been delayed due to ongoing COVID 19 response. 2 Outcome: Ongoing Organisational Change. Changes to the Joint Emergency Response Plan and council business continuity arrangements have been completed to reflect thecreation of East Suffolk Council and West Suffolk Council on 1 April 2019. These changes are being embedded through appropriate training. Outcome: Ongoing. Resilience StandardsThe JEPU has continued to support work within the Suffolk Resilience Forum to embed issued National Resilience Standards into local multiagency emergency response and recovery arrangements. Outcome: Delivered Community Resilience JEPU continues tosupport community emergency planning activitieswhere there is identified local demand. During this period community group members have been attendingocal uthority Rest Centre training coursesand members of the JEPU met with the Suffolk Geighbours Scheme for Suffolk to examine how both schemes could work more collaboratively Outcome: Delivered

2 Management of Resources. reset of counc
Management of Resources. reset of council contributions to the Joint Emergency Planning Unit was agreed in December 2019 that delivered one off savings to the County Council for FY 20/21 and set out revised contributions for all councils from FY21/22 that would rise in future years linked to inflationary pressures Outcome: Delivered. Local Authority Working with Wider Resilience Partnerships National Resilience engagement. The JEPU hascontinued to work with several government departments during the periodto progress local emergency arrangements that are influenced by national work Telecommunications. Senior Emergency Planning Officer attendedDepartment for Digital, Culture, Media & Sport LocalResilience Forum Workshop 11 Feb 2020to discuss the national response to a ‘Blacksta’ loss of power/cyberattack With Emergency Services and Other Responders Suffolk Resilience Forum. The JEPU continued to fulfil its role Suffolk local authorities’focal point for emergency preparedness in conjunction with other local response agencies via the Suffolk Resilience Forum.It also continues to host the Suffolk ilience orumPartnership Managerpost that is jointly funded between local authorities, Police, Fire, AmbulanceNHSNHS England and Clinical Commissioning Groups)and the Environment gency Voluntary and Community Sector Coordination in EmergenciesA Community Workshop was held on 11 September 2019 at the Community Church in Lowestoft to consider how the voluntary and community sector (VCS) could support and assist the statutory authorities in the event of a civil emergency; particularly with the establishment of a Volunteer Reception Centre (VRC) to coordinate spontaneous 3 volunteers. The workshop was run by JEPU, with support from Lowestoft Rising and Community Action Suffolk (CAS) and attended by 30 individuals from the local community, including Lowestoft Town Council. The concept and ideas were utilised by Lowestoft Rising to coordinate community support groups during the response to the COVID19 pandemic. Suffolk Recovery Planning. Over the period the JEPU has completed a major review of Suffolk recovery arrangements drawing in learning from Salisbury Nerve Agent Incident, Manchester Arena Bombing and London Bridge Attack. This review was led by the newly created Recovery Pl

3 anning Officer capacity and has resulted
anning Officer capacity and has resulted inthe issue of a revised SRF Generic Recovery Plan. Work on training key staff in the revised arrangements was suspended in early 2020 due to the COVresponse. Sizewell Detailed Emergency Planning Zone VisitsTo support the review of Sizewell off site emergency arrangements, JEPU staff visited various vulnerable settingwithin the Detailed Emergency Planning Zone to understand evacuation plans/potential need for assistance. This included care providers, care settings, schools/college,recreational/holiday facilities. These visits also established NHS administered table odine tablet holdings/requirements. Suffolk Fire & Rescue Service (SFRS) Incident Commander training. JEPU officers attended and supported SFRS’ Level 2/3 Incident Commander training. With United tates ir orce. Close liaison has continued with the 3rd US Air Force, RAF Mildenhall and RAF Lakenheath. Regular meetings have been maintained with both base’s Inspector General offices (responsible for USAF exercises) to promote better information sharing on exercises. On 15 May 2019 JEPU supported RAF Mildenhall with anon base Oil Spill Exercise.Between 4 and 6 November 2019 JEPU together with Suffolk CCG and Public Health England supported a live play and subsequent tabletop exercise at RAF Lakenheath testing the USAF Disease Containment Plan.On 19 November 2019, a UK/US multiagency resilience seminar took place, supported by JEPU, which was attended by senior command officers from RAF Mildenhall, RAF Lakenheath and RAF Alconbury, as well as representatives from local and surrounding emergency services and resilience forums. Across Suffolk Local Authorities Joint Emergency Planning Meetings of the Senior Emergency Planning Officers Group (lead chief/senior officers for Emergency Preparedness from each authority) took place twice during the year in accordance with the JEPU governance arrangements. Local Authority Response to Suffolk Incidents Fire Fisons Old Site Bramford. On 6 May 2019 (Mayday Bank Holiday) a large fire occurred in the derelict Fisons site (Garde 2 listed) at Bramford. Several residentswere evacuated from their premises however a Rest Centrewas not required. JEPU attended the Forward Control Point and supported the mulagency response and subsequent recovery p

4 rocess within Mid Suffolk istrict Counci
rocess within Mid Suffolk istrict Council Op GUMPTON. On 28 July 2019 JEPU supported the evacuation of manyproperties following a security incident in Lowestoft. A Rest Centre was established at WaterLaneLeisure Centre by East Suffolk Council housingstaff and Sentinel Leisure Trust to cater for the evacuees. JEPU assisted with the investigation and temporary rehoming of several 4 displaced people until all dwellings were reoccupied on 03 Aug. Subsequently, JEPU helped with the development of a Police evacuation protocol. East Suffolk Surface Water Flooding. On 6 October 2019 JEPU led a multiagency response following adverse weather impacts (Amber Weather Warning: rain) across East Suffolk that flooded20+ properties in Aldwyk Way and Velda Close, Lowestoft, plus other properties in Aldeburgh, Felixstowe, Beccles, Oulton Broad and Wrentham. Avian Influenza Outbreak Eye. Between 10 and 23 December 2019JEPU supported the multiagency response to aAvian Influenza outbreaknear Eyeby facilitating tele conferences to coordinate the multiagency response and subsequent recovery to this minor outbreak Coastal Erosion. JEPU assisted East Suffolk Councilwith the development of a contingency plan for cliff collapse following high tides and unprecedented coastal erosion at Pakefield and Kessingland during December 2019and January 2020 COVID 19 The JEPUhas played a significant role in setting up emergency response arrangements to protect Suffolk communities from COVID 19 pandemic. By the end of March 2020, the JEPU had: Facilitated the set up of the Suffolk Strategic CoordinatingGroup and Tactical CoordinatiGroup and provided specialist emergency planning advice to Chairs of both groups.Led the set up of a multiagency group working to the Tactical CoordinatiGroup to plan for excess deaths.Led the set up of a multiagency group working to the Tactical CoordinatiGroupto run the national Pillar 2 COVID 19 testing in Suffolk.Supported the set up of Tactical Management Teams and Business Continuity Forums in Suffolk County Council, East Suffolk Council, West Suffolk Council and Babergh & Mid Suffolk District Councils.Provided specialist emergency planning advice to multiagency groups set up under the Suffolk Strategic CoordinatiGroup and Tactical CoordinatiGroup to manage community issuesandPersonal Pr

5 otective EquipmentInitiated discussions
otective EquipmentInitiated discussions in setting up Recovery Coordination structure.Managed initial requests for Military Aid. CountywideLocal Authority Resilience Achievements Statutory ExercisesNo statutory exercises were conducted during this period.MajorExercise Firmn Coates COMAH Exercise. On 3rd December 2019JEPU participated inthe Cambridgeshire County Council abletopexercise to test the Firmn Coates External COMAHemergency plan which impacts upon West Suffolk Ex TANDEM. Ex TANDEM was a combined tabletopexercise and liveplay on 7 August 2019 to test ABP Lowestoft oil spill contingency plan and mobilisation of Tier 2 contractor, in conjunction with EA and SFRS. West Suffolk Hospital. On 16 December 2019, JEPU togetherwith other local emergency respondersattended an exercise at West Suffolk Hospital to test the hospital major incident plan relating to evacuation to ensure that it aligned with SRF and Local Authority contingency plans. 5 Ex PLUTO.Ex PLUTO was a multiagency tabletop exercise/workshop on29 may 2019 to validate the SRF Mass Fatalities Plan. The exercise scenario was an accident on the London Norwich main line railway in Suffolk, the exercise also involved participants from acrossthe local rail industry/voluntary sector. Ex SUCCOR. Ex SUCCOUR was a 2 phased multiagency tabletop exercise/workshop conducted on29 May and 4 June 2019to validate the Humanitarian Assistance Centre Plan, following an accident on the London Norwichmain line railway in Suffolk. The exercise also involved participants from across the local rail industry/voluntary sector. MultiAgency Training Postcode Data’ Evacuation Planning. JEPU, in conjunction with Police and EA, provided training to Police (31 x Officers) and senior managers (x 20) that operate as part of the multiagency Tactical CoordinatiGroup on courses on 8 August and 13 November 2019. Tactical CoordinatiGroup. The JEPU, in conjunction with other Suffolk Category 1 responders, have trained a total of 14 peopleto operate as part of a multiagency Tactical Coordinating Group on courses held on 16 October 2019. Lowestoft Temporary Flood Barrier. JEPU provided training to 6 staff from Coastal Partnership East on 2 November 20on decision making in the lead up to flood event requiring the preemptive deployment of the barrier, includi

6 ng the interaction with the nvironment A
ng the interaction with the nvironment Agencyand SRF. Safety Advisory Group Course. The JEPU ran an introduction to Safety Advisory Groups urse on 6 November 2019 which was attended by 8 local authority officers, 2 Police events team members and 1 East of England Ambulance Service NHS Trust officer. Council Resilience Achievements Suffolk County Council Staff & Member Training & ExerciseSRF Course Tactical Coordinating Groupofficer.JEPU Course Local Authority Emergency Control Centre (staff)6 officersRefresher Training Biennial training for managers and Tactical Management Team members on mergency lanning & iness ontinuity procedures and arrangements. 140 officers.Ex RENEGADE a series of live play exercises in July/August 2019validated the Council’s reviewed bomb threat procedures covering all four main shared office sites.Ex BREXIT an Emergency Control Centre training exercise conducted 1 October 2019with councilstaff volunteers to maintain skills and knowledge.Ex BREXIT 2 Suffolk Emergency Helpline training exercise conducted on 17 October 2019with councilstaff volunteers to maintain skills and knowledge. Suffolk Emergency Helpline (SEH) refresher/update training completed on 13 February 2020following the change in Helpline technology the move from Genesys to Skype.Business Continuity.Maintained business continuity plans for the Council’s five Directorates.Reviewed business continuity plans for all main SCC office premises. Supported Adult and Community Services with business continuity planning in relation to contracted home care provider failures.Completed 3 yearly resilience survey of the council’s critical suppliers and contractors, including business continuity plan assessment, feedback and training. 6 East Suffolk Council Staff & Member Training & ExerciseSRF Course Tactical CoordinatiGroup2 officers.JEPU Course Local Authority Emergency Control Centre (managers)6 officersJEPU Course Local Authority Emergency Control Centre (staff)officersJEPU CourseTactical Management and Activating Officerall Heads of Service on 14 May 2019.JEPU ‘Councillors Role In An Emergency’ Course 24 October 2019. JEPU briefing to all new Councillors on the building procedures (Fire, NonFire Evacuation and Lockdown) for Riverside and East Suffolk House held o7 and 8 May 2019Rest Cent

7 resThree new rest centres identified (We
resThree new rest centres identified (Wenhaston, Darshamand Waldringfield). New plans written for Aldeburgh and Bromeswell. Rest centre plan reviewed following refurbishment of Leiston Leisure Centre.Business ContinuityEx JUMP START a table top exercise on 10 October 2019 to validate the Council’s business continuity plan for a loss of fuel. Community Resilience14 CEPGvolunteers attended both theory and practical RC training, an additional 14 volunteers attended theory only. Central Suffolk Councils working together Babergh DC and Mid Suffolk DC Staff & Member Training & ExerciseSRF Course Tactical CoordinatingGroup 2 officers.Members Induction On 8 May 2019 JEPU supported a Babergh and Mid Suffolk DCsnew elected members induction day Bomb Threat Exercise n 1 August 2019JEPU facilitated a bomb threat exercise at Endeavour House , which tested the response to a suspicious package and the subsequent evacuation of the building as well as Babergh and Mid Suffolk DCsactical Management Team activityRest Centres1 new rest centre habeen identified and plan created.Business ContinuityLoss of Building JEPU together with Babergh and Mid Suffolk DCsCorporate Manager responsible for BC attended a workshop held at Landmark House regarding the loss of Endeavour and Constantine House. A follow up lossof building business continuityexercise with Babergh and Mid Suffolk DCsin spring 2020 was postponed due to COVID response. Community ResilienceJEPU facilitated rest centre training for Eye Town Council staff on 27th January 2020.Several Community Emergency Plans have been updated and local members have attended rest centre courses. Ipswich BC Staff & Member Training & ExerciseJEPU Course Tactical Management and Activating Officerall Heads of Service on 1May and8 July 2019.JEPU Course Local Authority Emergency Control Centre (managers)officers 7 JEPU Course Local Authority Emergency Control Centre (staff)officersJEPU Course Rest Centre 6 managers and 15 staff.Ex SECOND CHANCE liveplay exercise on 27 February 2020 to validate the Council’s emergency response arrangements to a Major Incident, including the establishment of a Tactical Management Team and alternative Emergency Control Centre.Rest CentresNilBusiness Continuityompleted the rewrite of the Corporate Business Continuity Plan that includes usi

8 ng a multidisciplined Tactical Managemen
ng a multidisciplined Tactical Management Team for any business interruption. Supported the revision of all individual service business continuity plans. Ex INCOGNITO table top exercise on 28 July 20to validate the Council’s business continuity plan for a loss of building (Grafton House) and loss of staff.Community ResilienceSupported IBC’s Strategic Flood Risk Assessment review process to identify and manage floodrisks as part of the planning and development process for Ipswich.Produced a multiagency Action Card for the evacuation of attendees in the event of incident at Chantry Park during the series of Ed Sheeran concerts over the August 2019 bank holiday weekend. West Suffolk Council Staff & Member Training & ExerciseEx LONDON BRIDGE 18 June 2019a tabletop exercise took place with the West Suffolk Leadership Team to test the West Suffolk response plan for Operation London BridgeJEPU supported a new elected memberbriefing session on 22 May 21019Bomb Threat Exercise OnJuly 2019 JEPU facilitated a bomb threat exercise at West Suffolk House which tested the response to a suspicious package and the subsequent evacuation of the building as well as West Suffolk Council Tactical Management TeamactivityEx PORRIDGE October 2019,a tabletop exercise was held, involving senior officers from Police, Fire, Ambulance and West Suffolk Councilvalidate response arrangements to several Bury St Edmunds Christmas Fayre scenarios. nglia Revenue Partnerships BC Exercise On 4 December 2019 JEPU facilitated a tabletop exercise testing the business continuity plan for he Anglian Revenue Partnership. JEPU are now supporting the partnershipwith the updating of their BC plan as a result of this exerciseEx DANELAW his tabletopexercise took place on 11 February 2020 involving the extended leadership team of West Suffolk Council to test the cyberattackrisk card in the est Suffolk Councilusiness Continuity Plan.JEPU facilitated elections debriefs with West Suffolk staff who were involved in the 2019 elections (local and General).est Centresnew rest centrewasidentified.Business ContinuityAll services within West Suffolk Council completed their operational BC plans during this period which will supplement the West Suffolk Council BC planCommunity ResilienceWest Suffolk Council continueto support the community emergency

9 planning concept and severallocal volunt
planning concept and severallocal volunteers have attend rest centre courses. 8 JEPU together with Suffolk Constabulary havedeveloped and delivered several presentations on Emergency Planning for the Public Service Course at West Suffolk College WHAT WE SPENT The Joint Emergency Planning Unit is funded by contributions from each council that signed the Joint Emergency Planning artnership legal agreement. Pending adjustments to future contributions and costs, reserves are also held to address shortterm cost pressures such as those experienced in 2019/20. Annual contributions are agreed each December by Suffolk Chief Executives Group and budget reports are provided 6monthly to Senior Emergency Planning Officers Group. The partnership offers considerable economies of scale compared to the cost of each council providing its own internal resource. oint Emergency Planning Unit End Year Budget Report 1 Budget:Outturn MarActivity In Year FY1 9 / 20 Direct Employee 1 559, 200 Indirect Employee 2 685 Transport Related 3 1 1,550 Supplies & Services 4 29,070 Income - 28,400 FY Total 60 0,505 Bottom Line37,095overspendmet from reservesContributions:Commentary: Overspend pressures 2% Pay rise.New staff trainingPayment to emergency services for statutory exercises bow wave year Underspend drivers Salaries, PensionTraining, recruitmentTravel & car allowanceVenue costs, phones, IT, consumables, Temporary Mortuary Contractlocal authorities SRF funding, repayment for emergency services REPPIR/COMAH costsActivity In Year FY1 9 / 20 Direct Employee 5 63,544 Indirect Employee 6,139 Transport Related 17,940 Supplies & Services 49,977 Outturn 6 37,600 Suffolk CC 382,850 Babergh DC 22,638 East Suffolk Council 62,251 Ipswich BC 38,148 Mid - Suffolk DC 23,770 West Suffolk Council 42,448 COMAH Treat 2000 COMAH Calor 2000 COMAH PPG 2000 COMAH IFF 2000 REPPIR EDF 2 0 400 Total 60 0 ,505 9 Reserves @ 1 Apr Change from 1 April 20Total:128.3of which:Joint EP eserves 79.618.5Council EP Reserves SCC12.3kWSC10.51.4kBDC7.10.7kMSDC0.8kIBC9.51.3k7.5Andy OsmanHead of Emergency PlanningJuly Suffolk County Council have centralised reserves and emergency planning is no longer a disaggregated a