Analyze Spending Chain Procedures - PowerPoint Presentation

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Analyze Spending Chain Procedures(Misc. Pay Non-PPA)

U.S. ARMY SOLDIER SUPPORT INSTITUTE

NONCOMMISSIONED OFFICER ACADEMY

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Terminal Learning ObjectiveAction: Analyze Spending Chain Procedures

Conditions:

Mid-grade FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercise, personal experience, handouts, and discussion with an awareness of the Operational Environment (OE) variables and actors.

Standard: With a minimum of 80% accuracy, learners must demonstrate proficiency with processing applicable Accounts Payable documents while adhering to system procedures while maintaining Separation of Duties (SOD). 2Slide3

Contract Types

Miscellaneous Pay PPA

T-Codes

ME51N – Create Purchase RequisitionME21N – Create a Purchase OrderML81N – Services Entry Sheet

MIRO- Create IRME5A – PR list Display

FB02 - Invoice/Block

ME23N – View StatusFB02- Unblock IRMIR4 –

View/DisplayMR8M – Cancel/Reverse InvoiceF-44- Clear vendor Header

Miscellaneous Pay Non-PPAT-Codes

FMY1 – Pre-Commit DocumentFMZ1 – Create Funds Commitment Document

FB60 – Enter InvoiceFB03 – View InvoiceFB02 – File AttachFB02 – Invoice Block

Standard Procurement System (SPS) T-Codes

ME51N

ME21N (Auto-Created)

MIGO

MIRO

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Miscellaneous PayNot Subject to the Prompt Payment Act

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Miscellaneous PayExamples (Non-PPA)Code 4 (RENE) – Lease and Rental Agreements

Code 5

(REUE) – Utility and Reconnection FeesCode 6 (NTSE) – Non-Temporary StorageCode 7 (CCAE) Civilian Clothing Allowance

Code 8 (GIFE) – Training / Educational Expenses (Non-Contract)Code 3 (MISV) – Miscellaneous Pay - VendorCode 2 (VETE) – Veterinary ServicesCode 1 (TRNG) – Training / Educational Expenses (Non-Contract) 5Slide6

Misc. Pay Non PPA Rhythm

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Miscellaneous Pay Non-PPA(What is it?)

7A valid obligation of the Army containing one or more of the following attributes:

- Payments for non-recurring, non-contractual purchasesEx. Payments for morale, welfare, and recreation functions when use of the Government Purchase Card (GPC) is not feasible- Payment per special authoritative arrangements other than formal contracting agreementEx. Military services directives that are based on acts and executive orders- Payments and funding made by other federal agencies under special authority that necessitates special billing/reimbursement conditionsEx. Fees paid by the Department of Justice (DOJ) or per instruction from the DOJLegal FeesSlide8

Miscellaneous Pay Non-PPA(Expense Types)

8Payments to Federal Government Employees/Military MembersPrimarily authorized when government employee/military member (active, reserve, and National Guard) need to be reimbursed for legitimate expenses incurred as part of their official duties (Observer/Controller, Quality Assurance, etc.)

Payments to Non-Federal EntitiesState and local government, business, non-profit organizations, private schools, not-for-profit hospitals, and government owned corporations Includes payments to individuals outside the governmentSlide9

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The Miscellaneous Pay Approver is a restricted role that requires users to have completed and submitted an updated version of Form 577 to EDA prior to being approved for the role in GRC.  

The Miscellaneous Pay Approver role is now available for selection in GRC for Wave 8a organizations. GRC Approvers should immediately begin identifying users and creating GRC requests for users who require the Miscellaneous Pay Approver role.

Miscellaneous Pay Non-PPA(Role)Slide10

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Funds Commitment Documents:

Are used primarily for government employees / military personnel and in some cases, utilities.Commit AND Obligate Funds

Are NOT Subject to the Prompt Payment ActDo NOT require a goods receiptInvoices are done by the ArmyMiscellaneous Pay Non-PPA(Funds Commitment Document)Slide11

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Funds Pre-commitment Docs are entered in GFEBS using the T-code FMY1

Funds Commitment Docs are entered in GFEBS using the T-code FMZ1

Terms should not be less than 7 daysIn case of emergency, coordination with DFAS must be made in order to pay earlierThe document type F9 is used for miscellaneous paymentsThe reference field in the Header section should be populated with the external reference document number, ie, TANUM, payroll number, etc.Miscellaneous Pay Non-PPA

(Funds Commitment Document)Slide12

Create Commitment / Obligation Doc.

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Create Funds Commitment / Obligation Document (FMZ1)

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Create Funds Commitment / Obligation Document (FMZ1)SimulationThe instructor demonstrates this activity while you follow along Hands on ExerciseThe instructor will lead you step by step through the activity using the training materials provided

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Check on Learning

Q.

What is the ‘F’ code for the Misc.-Pay Document type?F7 F11F5

A.Q. What is the T-code for the Funds Pre-Commitment Document?A.Q. T/F: Funds Commitment Documents (Non-PPA) REQUIRE a Goods Receipt? A. F9 15Slide16

Summary: Create Commitment / Obligation Doc

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Create and Post an FB60 Invoice

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Create Invoice Doc.

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Create and Post a Vendor InvoiceFB60SimulationThe instructor demonstrates this activity while you follow along Hands on ExerciseThe instructor will lead you step by step through the activity using the training materials provided

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Check on Learning

Q.

What ‘Document Type’ is necessary to process this FB60 Transaction?

SPS PRMIPRReimbursableMisc. Pay (MP)A.Q. The Commitment and Obligation document number goes in the ______ / _______ column.A.Q.

T/F: The Invoice Receipt Date is the ORIGINAL creation date of the invoice? A.

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Summary: Create / Post Invoice

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View Invoice Status

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FB03 – View Vendor Invoice StatusSimulationThe instructor demonstrates this activity while you follow along Hands on ExerciseThe instructor will lead you step by step through the activity using the training materials provided

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Create File Attachment (Manual Invoice)

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File Attachment ExamplesDD577Slide26

Create Attachment for Invoice

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Create Invoice AttachmentFB02SimulationThe instructor demonstrates this activity while you follow along Hands on ExerciseThe instructor will lead you step by step through the activity using the training materials provided

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Check on Learning

Q.

T/F: FB02 is the sole T-code for uploading attachments to an Invoice? A.

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Summary: Create Invoice Attachment

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Block Invoice AttachmentFB02SimulationThe instructor demonstrates this activity while you follow along Hands on ExerciseThe instructor will lead you step by step through the activity using the training materials provided

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Check on Learning

Q.

What do the ‘Payment Terms’ default to on the Invoice in question? Net 20B. Net 40NPR (

No Payment Required) Net 30 (ZO30) 31Slide32

Summary: Block Invoice Attachment

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Process Complete

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Contract Types

Miscellaneous Pay PPA

T-Codes

ME51N – Create Purchase RequisitionME21N – Create a Purchase OrderML81N – Services Entry Sheet

MIRO- Create IRME5A – PR list Display

FB02 - Invoice/Block

ME23N – View StatusFB02- Unblock IRMIR4 –

View/DisplayMR8M – Cancel/Reverse InvoiceF-44- Clear vendor Header

Miscellaneous Pay Non-PPA

T-Codes

FMY1 – Pre-Commit DocumentFMZ1 – Create Funds Commitment DocumentFB60 – Enter Invoice

FB03 – View Invoice

FB02 – File Attach

FB02 – Invoice Block

Standard Procurement System (SPS) T-Codes

ME51N

ME21N (Auto-Created)

MIGO

MIRO

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Summary: Misc. Pay Non-PPA

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TLO SummaryAction: Analyze Spending Chain Procedures

Conditions:

Mid-grade FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercise, personal experience, handouts, and discussion with an awareness of the Operational Environment (OE) variables and actors. Standard:

With a minimum of 80% accuracy, learners must demonstrate proficiency with processing applicable Accounts Payable documents while adhering to system procedures while maintaining Separation of Duties (SOD). 36