Monday 310 Smith 561 Harvard Training Portal Search Register Watch Track CIO Council Update Purpose The Harvard Training Portal is going live today J uly 25 2016 It is a universitywide system for Faculty Students Staff and Affiliates you may hear from users before we do ID: 615420
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Slide1
July 25, 2016
Monday3:10Smith 561
Harvard Training Portal |
Search. Register. Watch. Track.
CIO Council UpdateSlide2
Purpose
The Harvard Training Portal is going live today: July 25, 2016It is a university-wide system for Faculty, Students, Staff and Affiliates: you may hear from users before we do
We want to give you enough information to respond to users, if they come to youIntended OutcomeWe need your help and support:Understand the benefits of a university-wide training systemUnderstand expectations for go liveKnow where to direct usersShare our commitment for continuous improvementPurpose and Intended OutcomeSlide3
3
PeopleSoft
Training AdminLawRoom
State of
learning
at Harvard before July 2016Slide4
4
Training
Portal.harvard.eduOne single place to access and track all of your current and historical professional learning at Harvard. 90,000 active user accounts, University-wide700 courses available (for starters)4,000 managers will have access to assign training plans to their teams
500 PIs
will monitor required training for
8,500 people using Harvard Labs
6,500 undergraduate students
will take Title IX training in
August
One email address
for support: TrainingPortalHelp@harvard.edu
After July 25, 2016Slide5
University-wide
and for all: faculty members, students, staff, and other persons of interest and affiliates.
Easy access with the HarvardKey for 90,000 user accounts.Better user experience: intuitive browsing and course registration, automated notifications, one place for all training.Increased compliance with tracking and reporting for all regulatory and required training, university-wide.Improved talent management with manager access to assign training to their team. Improves onboarding.Reduce duplication: consolidate existing training systems, enable local training administration and integrate with other Harvard systems.
BenefitsSlide6
We expect a range of responses:
Most users will be pleasedDemand may exceed our immediate capacity
We will prioritize requests and we will address them over time Ex: Title IX training for StudentsLaboratories required to take EH&S training may need more hand-holdingEH&S is working closely with the labsWe are committed to make all necessary changes and enhancements
Expectations for go liveSlide7
Training
PortalHelp@harvard.eduOne email address. Connected
to ServiceNow.Users can also always contact the IT Help Desk.We need to hear from users! We are committed to continue to make changes and enhance the system over the next year and going forward.Who to contact?Slide8
Contacts for specific training and groups
Who to contact?Slide9
Appendix
Key Project DocumentsSlide10
Discovery Phase – FY14
Spring 2013 – Discovery funding is approved by ITCRB
December 2013 - Identified training system needs across the UniversityPlanning Phase – FY15June 2014 - Planning funding is approved by ITCRB Aug 2014 - Stakeholders provide requirementsSept 2014 - Vendor selection process starts (RFI/Demos)Apr 2015 - Implementation funding is approved by ITCRBMay 2015 - Top 3 vendors selected from RFP/DemosJune 2015 - SABA selected as finalist
Implementation Phase – FY16 & FY17
Phase
1
– July 2016
Replace existing systems
IT Academy
Phase 2
– Fall 2016Research Compliance TrainingPhase 3
– Spring 2017Integrated Talent ManagementLocal Training Administration
Project timelineSlide11
Governance
Steering Committee
SponsorsMarilyn Hausammann, VP HRAra Tahmassian, University Chief Research Compliance OfficerPam Caudill, Chief Research Operations Officer, HMSMelissa Brown, Director CWDProject ManagerIsabelle Modiano, HUITProject OwnersBill Ganzenmuller, CWDWill Tonery, EH&S
Key Advisers
Peter Baskette, HUIT
Michael Monaghan,
FAD
Vendor Negotiation Team
Joe Holewa, HUIT
Bill Shanker, FAD
Ryan Fraser, HUIT
Prabhakar Ramakrishnan, HUITIsabelle Modiano, HUIT
Bill Ganzenmuller, HHRSlide12
Working Group
Professional DevelopmentBill GanzenmullerSusan SpinelliTalya HoffmannGabi Guiterrez
Meryl Miller
EHS Required Training
Will Tonery
Rich Griffiths
Karen Sardone
Pat
Zudeck
Local training administration
Mark Seibring
Audrey Harmon
Research ComplianceAmy Maltzan
Talent Management / PeopleSoft Integration
Shekhar KasarleIsabelle Modiano
Technical teamPrabhakar RamakrishnanRebecca Blanchard
Sirish
Aramandla
Shanti
Muppirala
Wenjie Wu
Jon
Polaski
Change Management
Julie Wilson
User Experience
Seth
Meriam
EDUCE team
Griffin
F
ernandez
Brandon Williams
Thomas
Hur
IT Academy
Deidre O’Shea
Jonathan Sutton
Ara
Tahmassian, Pam Caudill, Marilyn
Hausammann
&
Melissa
Brown, Peter Baskette,
Michael
Monaghan
Sponsors &
Steering
Committee
Isabelle Modiano, Bill Ganzenmuller, Will Tonery
Project Managers/Owners
Project TeamSlide13
Acacia Matheson –
HPAC, Senior Communications Officer for HUITDeirdre
O’Shea – HUIT, IT Academy Training Program ManagerWill Tonery – Campus Services, EH&S, Senior EHSEM Programs ManagerStephanie Nasson – FAS, Director of Admin OperationsGina Vild – HMS, Associate Dean for Communications and External RelationsPatty Hatch – HUIT, Training and Change Management LeadPatty Bruce – HHR, Senior HR Program Manager
Kristen Scott –
CWD
, Universal Manager Training, Sr. Program Manager
Esther Vegh –
HHR
, Communications
Amy Maltzan,
Susan Spinelli and Seth Merriam – CWD Education Systems & Technology
13Communication task forceSlide14
Benefits Gantt Chart
14Slide15Slide16
Demo / Video
We are working with HPAC on a Harvard branded video. In the meantime, we have this home-made video:
https://youtu.be/zgurKY-PuCg