Sara Seltzer Archivist Special Collections and Archives UC Irvine Libraries SCA AGM Palm Springs May 10 2014 From UC Guidelines Section 3B2a Breakdown of value scores From UC Guidelines ID: 589803
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Slide1
The Value of Value Scores: Accessioning with the UC Guidelines
Sara Seltzer
Archivist
Special
Collections and Archives
UC Irvine
Libraries
SCA AGM, Palm Springs, May 10, 2014Slide2
From
UC Guidelines
Section 3.B.2.a. Breakdown of value scores.
From
UC Guidelines
Section 3.B.1. Value score components.
Slide3
The making of value scores at UCI
“It depends!”Slide4
User Interest
Strategy:
Consult departmental quarterly reports
From “Quarterly
report for Special Collections and Archives, October 1 – December 23, 2013”Slide5
User Interest
From “Quarterly
report for Special Collections and Archives, October 1 – December 23,
2013”Slide6
User interest
a.k.a. Ask Steve! (he knows everything)
Strategy:
Consult your colleagues
Steve MacLeod, Special Collections and Archives Public Services LibrarianSlide7
Institutional value
Strategies:
Consider…
Campus and library-wide initiatives and events Influential stakeholders Academic strengths
Collecting priorities
I
nterest in university archives
High institutional valueSlide8
Research Value
Strategies:
Look at informational value (i.e. record genres/forms)
Learn something about the creator, such as… - Professional standing and accomplishments - What other institutions are doing about them
- What else is out there Slide9
Object Value
Strategies:
Consider… Original works of art
Physicality as context - Effect of physical carriers on experience and interpretation - Inscriptions or other markings of intrinsic and/or informational valueSlide10
Documenting value scores
(It’s all in the accession record)Slide11
Use Acknowledgements, Restrictions & Processing tasks Tab in Archivists’ Toolkit accessions module
Retroactive value score for accession 2002.006 Bernard Johnson papers (collection)
Value score for
accession 2014.005
University
of California, Irvine, Visual Resources Collection photographic slides of campus
architecture (addition) Slide12
working with Multiple accessions
With no value scores:
Accession #1
Accession #2Accession #3With previously assigned value scores:Accession #1
Accession #2Accession #3
Assign one value score
for whole collection
Use highest value score
for whole collectionSlide13
Accessioning as processing
Accessions of < or = 1 linear foot
Tiny additions to processed collections No value score
Accession 2013.028
Oscar M. Henry diaries (addition, 0.1 linear ft.)Slide14
The Metrics factor
UCI Libraries Archival Processing Metrics Worksheet
Tabs for each processing levelSlide15
Minimal processing
Box-level inventory in scope/content
OR
Supplemental PDF
Collections with 4 – 5 value score
Additional elements required for processed collections:
- Acquisition Information
- Processing History
- Admin/Biographical History
- Arrangement
Access pointsSlide16
Value scores and processing plans
The beginning of a beautiful friendshipSlide17
A Format to match the guidelines
Chart from UCI’s processing plan template for documenting tasks planned for each level of effort/control used.
From
UC Guidelines
Section 3.A. Chart outlining tasks for different levels of effort/control.
Use this chart to document specific physical and intellectual tasks you plan to perform at designated processing levels. Refer to the activities listed in Section 4.4 of the
Processing Manual
for guidance.
Each component level listed in your arrangement plan should be represented. For components with subcomponents (i.e. subseries)
use the lowest levels of arrangement
.
This will help you document processing metrics.
If working at Moderate, Intensive, or Highly Intensive levels, use the parent series or subseries title and indicate “series” or “subseries” in parentheses.
Estimate the total number of linear feet for each component; the total should equal the linear footage of the collection.
Use the “Notes” field to document any deviations from the prescribed processing levels.
Add or subtract rows as needed.
Adjust column widths for greater readability as needed.
Processing Level
Component Level
Title
Description
Arrangement
Preservation
Appraisal
Linear Feet
Notes:
Slide18
A running head start for processors
Questions answered at the beginning of the archival workflow:
The priority a collection should receive
What level of effort/control should be used for processingSlide19
The future of Value Scores
It’s a big world out there!Slide20
Oh the possibilities…
Grant application planning
Lobbying for operational resources Reappraisal and deaccessioning
From
UC Guidelines Section 3C. Average processing rate (hours per linear foot) given level of processing effort and condition of the materials. Slide21
UCI Accessioning & Processing Manuals Available at:
http
://staff.lib.uci.edu/departments/sca/policies-procedures-forms.php
Thank you!