BRIDGE TO JOBS PROGRAM AN ALTERNATIVE PATHWAY INTO SEMI-SKILLED CIVIL SERVICE CAREERS - PowerPoint Presentation

1. BRIDGE TO JOBS PROGRAM AN ALTERNATIVE PATHWAY INTO SEMI-SKILLED CIVIL SERVICE CAREERSPROGRAM OVERVIEW & GUIDE FOR CITY DEPARTMENTSDecember 2022lalocalhire@lacity.org | e-mailwww.lalocalhire.lacity.org | website

2. WHAT IS THE BRIDGE TO JOBS PROGRAM (“BRIDGE”)?Alternative pathway into semi-skilled civil service jobsTargets individuals who face employment barriersUtilizes “temporary training” positions to provide on-the-job training for semi-skilled positions (CSC Rule 5.30)Additional hiring method for City departments

3. BRIDGE TO JOBS PROGRAMIIIIIIVIV

4. BRIDGE TO JOBS PROGRAMIIIIIIVIV

5. PROGRAM BACKGROUNDBRIDGE TO JOBS PROGRAM

6. OUTREACH EFFORTSOutreach efforts performed to attract the following under-served communities:Homeless & Formerly HomelessFormerly Incarcerated Individuals, including those on parole & probationFormer Gang Members, including those affected by the City’s Rodriguez SettlementDisconnected Youth, Foster Youth & Transition Age YouthVeteransIndividuals Identifying as TransgenderIndividuals with DisabilitiesOlder Workers Protected under the Age Discrimination Act of 1967Residents from zip codes with high unemployment or poverty rates**Zip Codes are designated by the Public Works Bureau of Contract Administration within their Project Labor Agreements.

7. BRIDGE CAREER TIMELINES“Assistant” class 6-month Probation Period for Civil ServiceAccounting Clerk AssistantCommunications Information Representative AssistantField Engineering Aide AssistantCommunity Services Representative AssistantElectrical Craft Helper AssistantFull Civil ServiceAccounting ClerkCommunication Information RepresentativeField Engineering AideCommunity Services RepresentativeElectrical Craft Helper“Trainee” class6 months to 5 yearson the job training (depends on the specific class)Accounting Clerk TraineeCommunication Information Representative TraineeField Engineering Aide TraineeCommunity Services Representative TraineeElectrical Craft Helper TraineeInspector Trainee** In order to gain Civil Service status, Inspector Trainees must pass a Civil Service Exam for “Inspector” within 5 years.

8. BRIDGE TO JOBS PROGRAMIIIIIIVIV

9. BRIDGE MINIMUM REQUIREMENTSSubmit Proof with ApplicationSelect this option on ApplicationSubmit BRIDGE applicationWait for email instructions re: test!

10. BRIDGE APPLICATION PROCESSApplication Process* City Departments are considered Referral Agencies; forms must be signed by designated HR staff.Obtain assessment & referral from an approved Referral Agency **Note: Please visit lalocalhire.lacity.org for a complete list of Referral Agencies.Apply at an approvedApplication Sites (15)*Note: Please visit lalocalhire.lacity.org for a complete list of Application Sites.

11. BRIDGE APPLICATION PROCESSAssess job readinessaReview City Job PathwaysbComplete and submit BRIDGE Referral FormcRefer candidate to Application Site to submit applicationdCandidate Intake (by Designated Referral Agency)

12. BRIDGE APPLICATION PROCESSFAQsIf individuals were receiving training or supportive services from Referral Agencies, are they required to continue participating in such training programs or supportive services after being hired by the City of Los Angeles?A: Individuals hired through the Bridge to Jobs Program are not required to continue participating in training or supportive services offered by the Referral Agencies. However, many Referral Agencies continue to offer supportive services that may be beneficial to the employee after they are hired.

13. BRIDGE APPLICATION PROCESSAt the Application SiteCreates Account Profileon job application sitebCandidate completesProgram OrientationaReceipt of signed Referral Form from Referral Agency will be verified first.Program Application submitted for reviewcCandidates will be provided a referral code at the Application Site that will need to be entered as part of applicationUpon review & approval, Program Application willbe added to the Application Pool* *Expires after 1 yeard

14. BRIDGE APPLICATION PROCESS

15. BRIDGE TO JOBS PROGRAMIIIIIIVIV

16. BRIDGE REFERRAL & HIRING PROCESSHow Candidates are ReferredTier 1Tier 2Applicant Pool80%20%Referral ListDept requests Referral List to fill vacancies25 for 1 of vacancy + 5/10 additional for each additional vacancyRandomized selection

17. BRIDGE REFERRAL & HIRING PROCESSDepartment Conducts Selection ProcessDepartment will follow up with applicant to schedule interview date/time Candidates are told to keep application up to date with most current contact informationWhen deciding on candidate screening methods and/or interview questions, please note:Interview questions or screening methods must be job related.These individuals may have little to no work experience. It is recommended that interview questions consider paid and unpaid experience and include questions that are behavioral based.Do not ask any background questions until a conditional job offer has been made.Department Receives Candidate Referral ListDepartment will not know what targeted categories identified or from which TierReferral List

18. BRIDGE TO JOBS PROGRAMIIIIIIVIV

19. BRIDGE SALARY BRIDGE Hire & SalaryAll employees hired through BRIDGE are appointed to temporary training positions per Section 5.30 of Civil Service Rules.Therefore, all BRIDGE hires are appointments via an eligible list.Recommended Salary:Equivalent to starting salary for targeted, full civil service classificationGenerally, Paygrade IStep 2 (unless otherwise stated on respective MOU for targeted, full civil service classification)NoteStep 1 is reserved for TLH trainee-level positions; therefore, they should not be used for BRIDGE.

20. HIRING THROUGH BRIDGEHiring through BRIDGE1Submit Department Referral Request (Neogov Requisition)2Receive Candidate Referral List3Conduct Selection4Make Conditional Job Offer5Candidate Application for “Trainee” classification6NEW Neogov requisition for “Trainee” classification7Background Review8Submit Paperwork for “Trainee” Classification9Update Neogov dispositions for the original BRIDGE requisition and “Trainee” requisitionNote: The BRIDGE Hiring Checklist available on lalocalhire.lacity.org/insidetlh provides additional step-by-step instructions.

21. HIRING THROUGH BRIDGEHiring through BRIDGE10Notify Program Staff of Results11Hire Employee12Evaluate On-the-Job Training Period13Submit paperwork for Assistant appointment14Evaluate Probation Period15Submit 1014 Transfer Request(continued)Note: The BRIDGE Hiring Checklist available on lalocalhire.lacity.org/insidetlh provides additional step-by-step instructions.

22. DEPARTMENT REFERRAL REQUEST1Submit Department Referral RequestSubmit via NeogovHow to Submit Neogov Requisition/Candidate Referral RequestStep-by-step instructions available on https://lalocalhire.lacity.org/insidetlh

23. BRIDGE CANDIDATE REFERRAL LIST2Receive Candidate Referral ListReferral ListCandidate referrals will be processed through NeoGov.You will receive a Requisition Number from NeoGov. Program Staff will assign the contact indicated on the Referral Request form as the Hiring Manager.Candidates will be referred to the corresponding Requisition.A notice to report will be generated according to the instructions from the Referral Request.

24. BRIDGE CANDIDATE REFERRAL LISTFAQsWhat if we would like additional names for consideration?A: You may request additional names. Submit your initial candidate dispositions, and send an email request with an explanation to lalocalhire@lacity.org. Note that all requests will be reviewed for appropriateness.What if we have interviewed a candidate previously who was a non-select?A: You are not required to interview everyone on your list. If candidate was a non-select, we request that comments be included when reporting the dispositions for the requisition.

25. BRIDGE CANDIDATE REFERRAL LISTFAQsWhat if we cannot get in touch with the candidate?A: The Program encourages all candidates to frequently check their messages and email. Please use your normal response timeframe as you would for any similar selection process. If candidate does not respond, please note.Can department conduct an initial screening?A: Departments may conduct a screening process (such as application or job history review). However, we strongly encourage that the screening be appropriate to the entry-level, training class. Also, please take into consideration that certain candidates may not have prior job history due to employment barriers.Is there a timeframe within which we must select a candidate?A: There is currently no designated timeframe by which you have to hire, though we recommend selection be made by 60 days. Candidates are held exclusively to your request for 30 days.

26. BRIDGE CONDITIONAL JOB OFFERMake Conditional Job Offer4In compliance with State and local laws, rules and regulations, conviction information is not to be collected until after a conditional job offer is made.Let us know you have made an offer by updating the disposition and sending us a quick email (lalocalhire@lacity.org)Note: Only the following dispositions may be used for non-selects: Failed to ReportDeclined InterviewNot Selected for PositionDeclined Job OfferPlease do NOT use any disposition ending in "counts" as these are not applicable to the Bridge to Jobs Program.

27. CITY BACKGROUND REVIEW PROCESS5 Candidate Application for “Trainee” classificationSelected individual submits online application for Trainee classificationProgram staff will share direct link with Referral Request Contact.6 NEW Neogov requisition for “Trainee” classificationRequisition Comments: (1) note that this is a Bridge to Jobs Requisition; (2) include original BRIDGE requisition number; (3) name(s) of all selected candidate(s). Select the following approvals: Approval 1: Select “LA Local Hire” as the first Approval Group and “Personnel LA Local Hire” as the first Approvers.

28. CITY BACKGROUND REVIEW PROCESSCandidate Background Review7Complete fingerprint/background process before effective hire dateTo schedule for fingerprints, click here.TIP: fingerprinting appointment may be scheduled ahead of time to secure time slot.Submit Additional Information Form to per.aifs@lacity.org and cc: lalocalhire@lacity.org Indicate “Bridge to Jobs” in the subject lineEnter the complete Bridge to Jobs Trainee classification Example: Communications Information Representative Trainee, 1478

29. APPOINTMENT TO “TRAINEE”Submit Paperwork for “Trainee” Classification8Appointment to Temporary Training ClassificationSubmit memo (include willingness to hire) for placement on eligible listThis is a request to place selected individual on a civil service eligible list for the Trainee classificationSend to: lalocalhire@lacity.orgAppoint employee from eligible list9Update Neogov dispositions for the original BRIDGE requisition and “Trainee” requisitionNote: Only the following dispositions may be used for non-selects: Failed to ReportDeclined InterviewNot Selected for PositionDeclined Job OfferPlease do NOT use any disposition ending in "counts" as these are not applicable to the Bridge to Jobs Program.

30. NOTIFY PROGRAM STAFFNotify Staff of Results10Complete dispositions for all candidates in the NeoGov requisitionDo not use any disposition ending in “…counts”All non-selected candidates will be returned to the Application Pool for future considerationAny notices or questions can be sent to: lalocalhire@lacity.org

31. HIRE BRIDGE EMPLOYEEHire Employee11Once successfully hired, e-mail lalocalhire@lacity.org with:Referral Request NumberEffective Hire DateContact at the department to receive reminder notices for employee transition periods (if different from original request contact)Name(s) of new employee’s supervisor(s)

32. WORKDAY TRANSACTIONEMPLOYEE RECORD – Add or Revise Record in WorkdayHire Date = Effective Hire DateHire Reason = Hire Employee > Targeted Local HireProposed Position = Budgeted PositionNote: Bridge to Jobs hires Trainees in-lieu of the civil service classification; therefore, this will likely be the full civil service classification (e.g., Accounting Clerk, 1223). Employee Type = Full-TimeJob Profile = “Trainee” Classification1225 Accounting Clerk Trainee, Pay Step: 21478-1 Communications Information Representative Trainee, Pay Step: 29055 Community Services Representative Trainee, Pay Step: 23848 Electrical Craft Helper Trainee, Flat-Rated Salary7281 Field Engineering Aide Trainee, Pay Step: 64212-1 Inspector Trainee, Paygrade: 1, Pay Step: 10Appointment Type = TraineeCompensation Place employee at appropriate Paygrade and pay step.Note: The above Workday Transactions were previously entered into PaySr as follows:Legacy Status: 11Action Code: 104 (trainee position)Select Tenure: TraineeEnter the Requisition Number for “Trainee” Requisition, if applicableEligible for Benefits

33. BENEFITS & PENSIONAll BRIDGE hires qualify for benefits and pension like a regular, full-time employeeEnsure Workday transaction is correct to prompt LACERS membershipBenefits enrollment will be available 4-6 weeks after hire

34. BRIDGE TRAINING EVALUATIONSBRIDGE PSUs will be emailed at the time that Program Staff is notified that a selection has been made.Generally due every 6 months during on-the-job training period.Complete the BRIDGE Program Status Update Forms (PSUs) during the on-the-job training period12NOTES:Form will also be available on lalocalhire.lacity.org/insidetlh. Click on the link under City Departments, and use the access code “localhire123”If supportive services for the employee might be needed, contact Program staffDays missed during the on-the-job training period should extend period, if eight days or more

35. APPOINTMENT TO “ASSISTANT”Submit Paperwork for “Assistant”13Appointment for “Assistant” ClassificationCivil service examination: 100% Program Performance ReviewSubmit final, score PSUSubmit memo (include willingness to hire) for placement on eligible listThis is a request to place this employee on a civil service eligible listSend to: lalocalhire@lacity.orgBRIDGE employees will submit online application for “Assistant” classificationSubmit request for Certification of Assistant list in NeogovAppoint employee from eligible listIMPORTANT REMINDERS: Final, scored PSU must be submitted one (1) month prior to transition date.Employees can NOT transition to “Assistant” until the final, scored PSU is submitted.Score on Final PSU will be used as score on the civil service examination for “Assistant” classification.

36. WORKDAY TRANSACTIONEMPLOYEE RECORD – Revise Record in WorkdayWhen do you want this change to take effect? Transition Effective Date (see BRIDGE Employee Checklist)Why are you making this change? Targeted Local HirePosition = Budgeted PositionNote: Bridge to Jobs hires “Assistants” in-lieu of the civil service classification; therefore, this will likely be the full civil service classification (e.g., Accounting Clerk, 1223). Employee Type = Full-TimeJob Profile = “Assistant” ClassificationAccounting Clerk Assistant, 1227Communications Information Representative Assistant, 1479Community Services Representative Assistant, 9054Electrical Craft Helper Assistant, 3849Field Engineering Aide Assistant, 7284Appointment Type = Civil Service - Regular - (Appointment Type)Compensation Place employee at appropriate Paygrade and pay step per MOU.

37. CIVIL SERVICE PROBATIONARY PERIODEvaluate Probationary Period14Complete:City/department civil service probationary evaluation form in accordance with existing department’s policy (e.g., 2nd and 5th month)NOTES:This is a civil service probationary period. Complete the probationary evaluations as you would for any other classification.After six months, the employee will be considered a civil service employee.If supportive services for the employee might be needed, contact Program staff.

38. 1014 TRANSFERSSubmit 1014 Transfer15Upon successful completion of probation, please:Revise Employee Record in Workday to reflect 1014 transfer to full service ClassificationPlease see BRIDGE Employee Checklist for more details.It is recommended that 1014 paperwork be submitted at least one month in advanceReminder notice will be sent by the Program one month before date employee should be 1014 transferredIMPORTANT NOTE:In compliance with City Charter, Section 1014, employees must remain in the same paygrade when processing 1014 paperwork.

39. WORKDAY TRANSACTIONEMPLOYEE RECORD – Revise Record in WorkdayWhen do you want this change to take effect? 1014 Transfer Effective Date (see BRIDGE Employee Checklist)Why are you making this change? Targeted Local HirePosition = Budgeted PositionEmployee Type = Full-TimeJob Profile = Full Civil Service Classification (should match “Position”)Accounting Clerk, 1223Communications Information Representative I,1461-1Community Services Representative, 9053Electrical Craft Helper, 3799Field Engineering Aide, 7228Appointment Type = Civil Service - Regular - (Appointment Type)Compensation Place employee at same Paygrade and pay step in compliance with City Charter, Section 1014.

40. LA LOCAL HIRE INFORMATION SESSIONSLA Local Hire Info Sessions for new BRIDGE Hires and their Supervisors/ManagersScheduled by Program staff through Cornerstone; new employees and supervisors will receive an email via Cornerstone.For more information on the sessions, go to lalocalhire.lacity.org/insidetlh and click on the Department Guide (password: localhire123)LA Local Hire New Employee Orientation Duration: 3.5 hours1st Thursday of the month, respectivelyLA Local Hire Supervisor BriefingDuration: approx. 20 MinutesCornerstone Webinar

41. BRIDGE TO JOBS PROGRAMIIIIIIVIV

42. BRIDGE PROGRAMSWe want to hear from you…We are your partners in this process. Please let us know if:A Program employee is having performance issues (please let us know in advance of termination, if possible)Supervisors need additional assistance with supportive services or other supportA Program employee is terminatedA success story needs to be sharedYou have general program feedback

43. BRIDGE PARTNERSReferral Agencies – Ongoing RolePre-EmploymentEmploymentJob readiness & assessmentSupportive services (such as assistance with housing, child care, transportation, etc.)On-going career developmentOn-going personal supportSupervisor support*Note: Please visit lalocalhire.lacity.org for a complete list of Referral Agencies.

44. BRIDGE TO JOBS PROGRAMInformationProgram Website | www.lalocalhire.lacity.orgInsideTLH (internal link) | www.lalocalhire.lacity.org/insidetlhContactInquiries: lalocalhire@lacity.org