Lyndsey Diehl RHIA CHDA CSTR Director of Trauma Data Quality Pennsylvania Trauma Systems Foundation Thank You Lets Review Registry Educational Visits TR106 Pursing Centers Annual 5 records of your choice will be audited by PTSF staff ID: 1042416
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1. Safety First! – Planning a Successful VIRTUAL Trauma Registry Educational VisitLyndsey Diehl, RHIA, CHDA, CSTRDirector of Trauma Data QualityPennsylvania Trauma Systems Foundation
2. Thank You
3. Let’s ReviewRegistry Educational Visits (TR-106)Pursing Centers - Annual5 records of your choice will be audited by PTSF staff Pediatric, burn, death, penetrating, isolated headAccredited CentersEvery five years (96% accuracy or higher)Every two years (below 96% accuracy)The year following a registry related SI (required) or OFI (optional) is issued by the PTSF Board of Directors10 records selected by PTSF staff potentially audited (based on QA Focus)Educational purposes only!!!
4. Scheduling PTSF Staff (Lyndsey or Gaby) will contact you to schedule a registry educational visitYou may request registry education at any time!Staff TurnoverCustomized education on specific data elements/registry concepts
5. PlanningDecide on a PlatformThe Trauma Center must provide PTSF with a meeting linkLink must be provided at least one week prior to visitPlatform must allow screensharing capabilities Platform should allow screen control to be passed to various participantsExamplesGoToMeetingZoomMicrosoft Teams
6. Planning ContinuedPTSF will send letter with visit specifics at least two weeks prior to visitTrauma Records to be reviewedLogistics
7. The VisitDay 1PTSF Staff and Trauma Center staff will use link provided by the trauma center to join a conference call at the scheduled date and timeAccession Review (1 hour)Medical Record Review (5 hours)Approx. 5 records
8. The Visit (continued)Day 2 (2 hours)Does not need to immediately follow Day 1!Trauma Center to provide meeting link for Day 2Summation IntroductionReview of Trauma Registry Best PracticesIRR ProcessSubmission ProcessTrauma LogData HierarchyReview of ReportQ&A
9. Who Needs to Attend?
10. Post VisitTrauma Center receives a written report and report card sent via e-mail within 5 business daysCorrect any identified errors and resubmit records to the PTSFSend PTSF Visit Feedback!
11. Questions?Lyndsey Diehl – ldiehl@ptsf.orgGabrielle Wenger – gwenger@ptsf.org