NASPO ValuePoint Public Safety Communications Equipment Phase One Neva Peckham State of Washington JULY 2015 SOURCING TEAM Neva Peckham Washington Lead State Tom Mahon Washington Tim Jenks Oregon ID: 791030
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http://www.naspovaluepoint.com/#/home/contracts
NASPO
ValuePointPublic Safety Communications Equipment – Phase One
Neva PeckhamState of WashingtonJULY 2015
Slide2SOURCING TEAM
Neva Peckham, Washington (Lead State)Tom Mahon, Washington
Tim Jenks, OregonCynthia Okoroike, CaliforniaFred Thomas, CaliforniaJohn Lemmon, CaliforniaMary Mattison, Oregon,Richard Brooks, NevadaRober Hugi, Idaho,Victor
Leamer, AlaskaTim Hay, NASPO ValuePoint2
Slide3AWARD INFORMATION
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Master Agreement
06913
Awarded March 25, 2015
19 Awarded Vendors in 17 Categories
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Protests Received, 1 Upheld
Gateway
Devices Cancelled and Added to Phase Two Procurement
Slide4PROCUREMENT PROCESS
RFI posted publicly September 6, 2013
Categories were identified and draft specifications posted for review and feedbackRadio – LMR (Land Mobile Radios)Portable (single-band and multi-band)Mobile (single-band and multi-bandDesktop Base Stations (single-band and multi-band)Base Stations and RepeatersIn-Vehicle RepeaterIn-Building Repeater
Gateway Devices and Audio SwitchesMicrowave Radios and Ancillary EquipmentTest Equipment Portable Radio Accessories4
Slide5PROCUREMENT PROCESS
RFP Development began October 21, 2013RFP Released March 13, 2014456 Total Vendors Notified
4 Minority-Owned Businesses2 Women-Owned Businesses2 Minority and Women Owned Businesses57 Small BusinessesPre-Proposal Conference April 9, 201432 Representatives from 23 Companies5
Slide6PROCUREMENT PROCESS
Four Amendments
Proposals Due July 16, 201428 Proposals ReceivedLead State ActivitiesDetermination of Initial Responsiveness was completed on a pass/fail basis. One Bidder, Alcatel-Lucent was determined non-responsive and eliminated from further considerationReference questionnaires were used to score Vendors past performance
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Slide7PROCUREMENT PROCESS
Evaluation Team Activities
Evaluators were assembled, provided instruction, and began their evaluation of the Non-Cost components.Contract Management and Performance Plan. Total evaluated points were 150. Nationwide Network of Subcontractors Dealers/Distributors. Total evaluated points were 100.Specifications & Cost were evaluated by category/subcategory. Bidders were required to submit a “target” product meeting the specifications and allowed to describe how they meet/exceed the requirement. They were required to submit a single price for the “target” product. If awarded, they would be allowed to offer their suite of products in the category/subcategory at the same percentage off MSRP
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Slide8PROCUREMENT PROCESS
Cost Evaluation Radios,
maximum evaluated points available = 500 per subcategoryBase Stations/Repeaters, maximum evaluated points available = 500 per subcategoryIn-Vehicle Repeater, maximum evaluated points available = 500 per subcategoryMicrowave Radios,
maximum evaluated points available = 500Dispatch Consoles, maximum evaluated points available = 500Microwave Antennas, maximum evaluated points available = 500
Base Station/Repeater
Antennas
,
maximum evaluated points available =
500
RF Transmission
Lines
, maximum evaluated points available = 5008
Slide99
AWARD INFORMATION
Awards by CategoryRadios
Portable, Dual-Band (E.F. Johnson, Harris Corporation, Motorola Solutions)Portable, Single-Band Tier I (E.F. Johnson, Harris Corporation, JVCKENWOOD, Motorola Solutions, RELM Wireless)
Portable, Single-Band Tier II (
E.F. Johnson, Harris Corporation,
ICOM America, JVCKENWOOD
, Motorola Solutions, RELM
Wireless,
tait
communications)
Portable, Single-Band Tier III (E.F. Johnson, Harris Corporation, ICOM America, JVCKENWOOD, Motorola Solutions)Mobile, Dual-Band (Harris Corporation, Motorola Solutions)Mobile, Single-Band Tier I (E.F. Johnson, Harris Corporation, Motorola Solutions, RELM Wireless, tait communications)Mobile, Single-Band Tier II (E.F. Johnson, Harris Corporation, ICOM America, JVCKENWOOD, Motorola Solutions, RELM Wireless, tait communications)Mobile, Single-Band Tier III (ICOM America, JVCKENWOOD, Motorola Solutions)Desktop, Dual-Band (Motorola Solutions)Desktop, Single-Band Tier I (E.F. Johnson, Harris Corporation, Motorola Solutions)
Desktop, Single-Band Tier II (
E.F. Johnson, Harris Corporation, ICOM America, JVCKENWOOD, Motorola Solutions,
tait
communications)
Desktop, single-Band Tier III (
tait
communications)
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AWARD INFORMATION
Awards by Category (cont.)
RadiosMicrowave Radios (Aviat, NEC America)
Base Station Repeaters
Single-Band Tier
I (Motorola Solutions, Radio Frequency Systems,
tait
communications)
Single-Band Tier II (
Codan
dba: Daniels Electronics, E.F. Johnson, Motorola Solutions, tait communications)In-Vehicle RepeatersSingle-Band Tier I (Harris Corporation, Pyramid Communications)AntennasMicrowave Antenna (Ceragon, Pyramid Communications)Mobile Antenna (Motorola Solutions)Base Station Repeater Antenna (Sinclair Technologies, Telewave, Inc.)RF Transmission Lines (Radio Frequency Systems, Telewave, Inc.)
RF Filtering Equipment
(
Telewave
, Inc.)
Dispatch Consoles
(
Avtec
, Bosch Security Systems, E.F. Johnson, Harris Corporation,
Zetron
, Inc.)
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MASTER AGREEMENT NEGOTIATION
The following Master Agreements are fully executed and posted to NASPO website:Zetron
NEC AmericaJVCKENWOODTelewave, Inc.Pyramid Communications
ICOM
Avtec
Codan
Communications dba: Daniels Electronics
Radio Frequency Systems (RFS)
Negotiation continues with all other awarded Vendors
Slide12PHASE 2 PROCUREMENT
Phase 2 Categories
Batteries – Fixed SiteBatteries – Portable RadioDigital Voice RecordersDispatch FurnitureDispatch SeatingEquipment Shelters – Heavy DutyEquipment Shelters – Light DutyEquipment Shelters – Outdoor CabinetMonitoring & Alarm – Radio NetworkMonitoring & Alarm Systems – EnvironmentalPower Systems – AC to AC, Uninterruptible Power System (UPS)
Power Systems – AC to DC12
Slide13PHASE 2 PROCUREMENT
Phase 2 Categories (cont.)
Power Systems – Backup GeneratorsPower Systems – Fuel CellTest equipment – Radio Signal and Antenna measurement Test Equipment –Multifunction Radio Test SetTowers – Accessories & Appurtenances Towers – Deployable / TemporaryTowers – GuyedTowers – Guyed, Light
Towers – LatticeTowers – Lattice, LightTowers – MonopoleTowers – Passive Microwave RepeaterGateway DevicesAdditional Microwave Radio ? (Native IP and 900 MHz
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Slide14PHASE 2 PROCUREMENT
Contract 02702 will be extended through February 29, 2016 with Vendors that do not have a Master Agreement in place by July 15, 2015. The following Vendors have been offered an extension:
Alcatel-LucentHarrisEF JohnsonMotorolaRaytheonRELMSinclairtait
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Slide15PHASE 2 PROCUREMENT
Projected Timeline
Specification development completed by July 24, 2015Final RFP Draft to NASPO Directors August 15, 2015RFP Posted October 1, 2015Bids Due November 15, 2015Evaluation November 17 - December 18, 2015Awards January 4, 2016Master Agreements in place by February 1, 201615
Slide16PARTICIPATING ADDENDUM PROCESS
All 50 states and The District of Columbia have executed the NASPO Cooperative MOA, allowing them to be eligible to use any NASPO
ValuePoint cooperative Master Agreement16
Slide17PARTICIPATING ADDENDUM PROCESS
Three Options for Participation
State signs a Participating Addenda for entire state Every legally eligible entity in the state can participateState signs a Participating Addenda for non state entities Every legally eligible entity that is not a STATE agency can participate
State does not sign a Participating AddendaPolitical subdivisions wishing to participate may contact the NASPO ValuePoint Cooperative Development Coordinator who will contact the STATE CHIEF PROCUREMENT OFFICIAL asking for approval for that entity to sign their own Participating Addendum.
Entities may be given approval on an individual basis or State CPO may give approval to all entities within the state to execute their own Participating Addendums
.
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Slide18PARTICIPATING ADDENDUM PROCESS
Step by Step:
Participating Addendum templates are available on each Master Agreement page on www.naspovaluepoint.orgStates may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum.
States may also contact contractors directly to begin Participating Addendum process.State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be the NASPO ValuePoint point of contact throughout the process.
State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature.
Contractor signs Participating Addendum and sends back to state for signature.
State sends fully executed copy to both contractor and NASPO
ValuePoint
at
PA@naspovaluepoint.org
Executed Participating Addendum will be maintained in a repository.18
Slide19PARTICIPATING ADDENDUM PROCESS
Step by Step: Same Process as Opportunity #1
Participating Addendum templates are available on each Master Agreement page on www.naspovaluepoint.orgStates may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum.
States may also contact contractors directly to begin Participating Addendum process.State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be the NASPO ValuePoint point of contact throughout the process.
State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature.
Contractor signs Participating Addendum and sends back to state for signature.
State sends fully executed copy to both contractor and NASPO
ValuePoint
at
PA@naspovaluepoint.org
Executed Participating Addendum will be maintained in a repository.19
Slide20PARTICIPATING ADDENDUM PROCESS
Step by
Step:Participating Addendum templates are available on each Master Agreement page on www.naspovaluepoint.orgAn email request should be sent to
PA@naspovaluepoint.org from entity (email may also be sent from contractor). The email needs to provide the following details: main point of contact from entity, full name of entity, phone number, email address and physical address.NASPO ValuePoint
will email State Chief Procurement Officer requesting approval for the entity to execute a Participating Addendum.
NASPO
ValuePoint
will email both contractor and entity with the permission from Chief Procurement Official to proceed to complete the Participating Addendum.
Entity completes the draft Participating Addendum for contractor and then forwards the draft to the contractor. Negotiations will be handled directly between entity and contractor. Upon agreement, the entity sends a final copy of Participating Addendum to the contractor for signature.
Contractor signs Participating Addendum and sends back to entity for signature .
Entity sends fully executed copy to both contractor and NASPO
ValuePoint at PA@naspovaluepoint.orgExecuted Participating Addendum will be maintained in a repository.20
Slide21PARTICIPATING ADDENDUM PROCESS
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Slide22THINGS TO REMEMBER
Sample PA’s are located on the NASPO
ValuePoint Website under each master agreement portfolio. Executed Participating Addendum will be maintained on www.naspovaluepoint.org and in a repository.Participating states and entities will be identified on the map of the USA on each Master Agreement page on
www.naspovaluepoint.org The Lead State and NASPO ValuePoint do not get involved with negotiations.
Only submit completed and negotiated PA’s with signatures from both parties.
Submit completed PA’s in PDF Format
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Slide23THANK YOU
Please let NASPO ValuePoint
know if we can be of any assistance:Tim Hay, NASPO ValuePoint Cooperative Development Coordinator thay@naspovaluepoint.org (503) 428-5705
* NASPO ValuePoint Point of Contact for these Master Agreements.
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Slide24QUESTIONS
Washington Contract Administrator
Neva Peckham(360) 407-9411neva.peckham@des.wa.gov 24