Tariq Sharif OFCB332 Why is encryption needed Departmental Only Emails Medical Records Bank Statements Trade Secrets Design Documents Inter Company Confidential Memos Office 365 Message Encryption ID: 719284
Download Presentation The PPT/PDF document "Encryption in Microsoft Office 365" is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1Slide2
Encryption in Microsoft Office 365
Tariq Sharif
OFC-B332Slide3
Why is
encryption needed?
Departmental Only Emails
Medical Records
Bank Statements
Trade Secrets
Design Documents
Inter
Company Confidential
MemosSlide4
Office 365 Message Encryption –
Encrypt messages to any SMTP address
Personal
account statement from a financial institutionsInformation Rights Management – Encrypt content and restrict usage; usually within own organization Internal
company confidential memoS/MIME – Sign and encrypt messages to users using certificates Peer to peer signed communication within a government agencyEncryption Solutions in Office 365Slide5
Admin:
Simple to provision and configure
Policy driven via Transport Rules
Customizable branding of encrypted emails and mail reading portal
Allows for Enterprise content inspection and complianceSender:Ability to send encrypted messages to any SMTP address regardless of recipient’s client or service providerRecipient:View encrypted messages on Office 365 Message Encryption portal after sign-inOffice 365 Message Encryption portal has rich OWA controls for viewing and composing messagesReplies from the portal are also encryptedOffice 365 Message EncryptionSlide6
How do recipients sign-in to view messages? – 2 ways
Microsoft
account – used for sign-in to Microsoft services like OneDrive, XBOX Live, etc…
Microsoft account for hotmail.com, outlook.com, live.com already exists
User can create Microsoft account for any SMTP address, like gmail.com, mycustomdomain.com – address verification done as part of account creation processIf recipient does not have a Microsoft account, recipients are navigated through the process of creating oneFor a given email address, a single Microsoft account is used to access all Microsoft services and view future encrypted emailsOrganizational Account – used for sign-in to workloads like Exchange Online, SharePoint Online, etc…As Office 365 embraces additional identity providers, so will Office 365 Message Encryption.Office 365 Message EncryptionSlide7
Demo
Contoso
Pharma
wants to send encrypted emails to its partner
doctorsAdministrator has configured an ETR to encrypt any message going to Dr Toni when the subject contains the word “Encrypt”Dr Toni gets the encrypted email at his hotmail address and follows instructions to view the encrypted message send from SerenaSlide8
New ETR actions configurable via UI or PowerShell
Office 365 Message Encryption –
Admin
Configuration
New-TransportRule –Name EncryptRule <Condition for which to apply encryption> -
ApplyOME $trueNew-TransportRule –Name DecryptRule <Condition for which to remove encryption> -RemoveOME $trueSlide9
Customize opening text in encrypted email and disclaimer statement
Office 365 Message Encryption –
Admin
Configuration
Set-OMEConfiguration -Identity default -EmailText
"Encrypted message from ContosoPharma secure messaging system"Set-OMEConfiguration -Identity default -DisclaimerText “This email message and its attachments are for the sole use of the …"Slide10
Customize portal text and
logo
Office 365 Message Encryption –
Admin
ConfigurationSet-OMEConfiguration -Identity default -PortalText
"ContosoPharma secure e-mail portal"Set-OMEConfiguration -Identity default -Image (Get-Content "C:\Users\admin\Desktop\contoso.png” -Encoding byte)Slide11
Modern O365 UI and rich OWA controls
Office 365 Message Encryption –
Modern UISlide12
Office 365 Message Encryption - Under the hood
Exchange Online
Policy detection and Enforcement
Tenant configuration
O365 User
Internet User
SendMicrosoft account/Organization AccountMail Reading Portal
DeliverPostSlide13
Office 365 Message Encryption uses IRM as a platform to encrypt message
Sending organization needs to have purchased and configured Azure Rights Management Services (RMS)
Keys imported from Azure RMS are 2048 bit and use SHA-256
encryption (Crypto Mode 2)
Encrypted messages are wrapped in an HTML file and sent as an attachment to intended recipientsHTML file contains the encrypted message along with other metadataMessages can be viewed on any device that can open and post from an HTML fileWhen user opens and clicks on link in the attachment, encrypted content is posted and held temporarily while user authenticatesUser authenticates using a Microsoft account or Organizational AccountIf user has neither, user is told and asked to create a Microsoft account before viewingAny email address (@yahoo.com, @gmail.com, etc…) can be used to create a Microsoft accountOnce the authentication completes, message is decrypted and shown in modern UI with all rich OWA controls
Messages replied from the portal are also encryptedOffice 365 Message Encryption - Under the hoodSlide14
Purchasing Office 365 Message Encryption
Office 365 Message Encryption is included with Azure RMS
* On-premise customers need to route mails through Exchange Online
** Windows Azure Rights Management is not available for Office 365 Small Business plans
Plan
Requires
PriceOffice 365 E3, E4
Windows Azure Rights Management is includedIncludedOffice 365 E1, K1Windows Azure Rights Management$2 PUPMOffice 365 Exchange Online Plan 2, Plan 1, KioskWindows Azure Rights Management$2 PUPMOffice 365 SharePoint Plan 2, Plan 1Windows Azure Rights Management
$2 PUPMOffice 365 Midsize BusinessWindows Azure Rights Management$2 PUPMExchange on-premisesWindows Azure Rights Management$2 PUPMSlide15
Customers using EHE will be upgraded to Office 365 Message Encryption at no additional cost
Awareness and transition emails will be sent prior to transition – Transitions
started
for Q1CY14
No action required on tenant admins – existing EHE policies will be automatically migrated to Office 365 Message Encryption policiesEHE mail recipients will continue to have access to view their old encrypted emailsEHE account store and emails already encrypted with EHE will not be migrated to Office 365 Message Encryption Upgrade: Exchange Hosted Encryption to Office 365 Message EncryptionSlide16
Upgrade: Exchange Hosted Encryption to Office 365 Message Encryption
Feature
Exchange
Hosted Encryption
Office 365 Message EncryptionSend Encrypted Mail to anyone
AvailableAvailableCustom BrandingNot AvailableAvailableMessage attachment size limit10 MB25 MBIntegration with Exchange transport rulesAvailable, but complex headers involvedAvailable and simplified
User experienceCustom EHE portalEnhanced Office 365 UIIntegration with Data Loss PreventionAvailableAvailablePurchase OptionSold StandaloneIncluded with Azure RMSSlide17
Information Protection technology
Protection is persisted with the data, content can travel anywhere (desktops, file shares, USB keys, cloud drives, network and devices
)
Combines encryption and usage restrictions
Prevent accidental disclosure of sensitive data by applying usage polices (cannot forward, cannot print, read-only)Simple to useAuthors just select a policy option, consumers just open documentsAdministrators can configure policies to protect content automaticallySecurely share data with individuals within organizationInformation Rights ManagementSlide18
Admin:
Simple to provision and configure using Windows Azure Rights Management – No on-premises RMS server required
Policy driven via Transport Rules
Allows for Enterprise content inspection and compliance
Sender:Ability to send IRM protected messages to recipients in the organization using supported clients - OWA and Microsoft Office 2010 and 2013Recipient:Ability to view IRM protected content just like regular emails using supported clients (OWA, Microsoft Office 2010 and 2013, EAS)Information Rights Management – Exchange OnlineSlide19
Automatically protect email with IRM using Exchange Transport Rules
Information Rights Management –
ETR
& DLPSlide20
Protect
email with IRM right from the Outlook Web App.
Information Rights Management –
OWASlide21
Admin:
Simple to provision and configure using Windows Azure Rights Management – No on-premises RMS server required
Protection managed at individual library level protecting Office and Adobe pdf file formats
End-user:
Documents are protected at the time of download from a library and rights given to appropriate user accounts per the library settingsUser can edit the document in supported office clients and protection is removed at time of uploadInformation Rights Management – SharePoint OnlineSlide22
Government preferred way to secure email communication
Based on a published and broadly supported standard
Must know recipients public cert to send them encrypted mail
Must have private key associated with sending email address to sign email
Without having recipients private key, no one can open and view the messageExchange on-prem continues to support S/MIMEOWA 2013 support added in SP1S/MIMESlide23
Admin:
Admin provisions certificates to users and synchronizes them with Exchange Online
Simple Exchange Online configuration for S/MIME OWA behavior
Sender:
Ability to send signed and encrypted email to intra organization recipients who are properly configuredRecipient:Ability to view signed and encrypted emails using OWA and supported clients and replyS/MIME in Exchange OnlineSlide24
Admin Exchange Online configuration options
S/MIME in Exchange OnlineSlide25
Demo
Contoso
Pharma
researchers want to discuss and talk about a research drug securely
Serena sends email to Rosella using OWA Rosella views the email on OWA and respondsSlide26
Summary
Office 365 Message Encryption –
Encrypt messages to any SMTP address
Personal account statement from a financial institution
Information Rights Management – Encrypt content and restrict usage; usually within own organization or trusted partners Internal company confidential memoS/MIME – Sign and encrypt messages to users using certificates Peer to peer signed communication within a government agencySlide27
Q/ASlide28Slide29
Resources
Learning
Microsoft Certification & Training Resources
www.microsoft.com/learning
msdn
Resources for Developers
http://microsoft.com/msdn
TechNet
Resources for IT Professionalshttp://microsoft.com/technet
Sessions on Demand
http://channel9.msdn.com/Events/TechEdSlide30
Complete an evaluation
and
enter to win!Slide31
Evaluate this session
Scan this
QR
code
to evaluate
this session.Slide32
©
2014
Microsoft Corporation. All rights reserved. Microsoft, Windows,
and
other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.