Site Monitoring Training for Food Services Division Provided by the LAUSD Food Services Division 082218 Objective Develop an understanding of the standards for conducting a successful monitoring at the Early Education Centers ID: 1039989
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1. 2018-2019Early Education CenterSite Monitoring Training for Food Services Division Provided by the LAUSD Food Services Division 08.22.18
2. ObjectiveDevelop an understanding of the standards for conducting a successful monitoring at the Early Education Centers. Annual requirementsMonitoring timelineComplete and maintain required documentsHow to complete the monitoring reportCorrective action procedures
3. Successful Monitoring The Area Food Services Supervisor (AFSS) is required to conduct the site monitoring. It is important to be compliant in each of the following areas:Collection and maintenance of records Meal service License requirementsHealth, safety and sanitation
4. Monitoring TimelineMonitorings are required to be completed 3 times per year, all are unannounced.Sponsoring agencies must conduct reviews of each facility three times in a consecutive 12-month period, with intervals no greater than six months.MonitoringCompleted byFirstOctober/November 2018SecondFebruary/March 2019ThirdMay/June 2019
5. Varied Timing of Site ReviewsThe timing of all unannounced reviews must be conducted at different:Days of the weekWeeks of the MonthSite ReviewDayMonth 1stMonday2nd week2ndThursday4th week3rdTuesday3rd weekNote: This is an example not a formula to follow.
6. Site Monitoring Report Example
7. TOP SECTIONHappy High School9/15/20188:159:20xBreakfast8:30 – 9:0045600The monitor will complete the report on the day of the monitoring.Note: All site monitorings are unannounced.600159
8. Happy High School9/15/20188:159:20xBreakfast8:30 – 9:004560060TOP SECTION9/14/189/13/189/8/189/11/189/12/1857 55575655.653The 5-Day Reconciliation section is completed by the monitor with the previous meal count information.Note: Do not include the day of visit.015960 58 57 59 59606060606059 58595958.45757 55595857566058.6
9. Happy High School9/15/20188:159:20xBreakfast8:30 – 9:004560060TOP SECTION9/14/189/13/189/8/189/11/189/12/1857 555760 58 57 59 595655.65301591 % Reduced Fat Bean & Cheese Burrito Tortilla 6 oz 4 oz 1 oz eq.6060606060In the menu section, specify the food items and serving size being served for the day.Wildberry Juice60 58 57 59 59606060606059 58595958.45757 55596857566058.6
10. Site Monitoring Report: ObservationRead each question thoroughly and answer according to your observation. Mark “Yes”, “No” or “N/A”. Every question requires an answer, no question shall be left blank.X
11. Site Monitoring Report: Correction Action Any non-compliant response will require corrective action and follow-up within 60 calendar days.Document corrective actions on page 2.XX
12. Roxanne DaguroBetty BoopSite Monitoring Report: SignaturesSignaturesMonitor - person conducting the monitorCenter Official –FS Employee or HousekeeperDiscuss the finding and any necessary corrective actions with the EEC Administrator.“And Justice For All” Poster was not posted in the a publicly viewable area. Document any findings and recommended corrective actionProvided and posted a “And Justice for All” poster in a publicly viewed area. Completed 9/15/18Corrective Action and Date Complete
13. Meal Observation Service time starts/ends on time following CDE approved timelinesEEC Daily Meal Record is used at POSMeals claimed are reimbursable and must not be more than Attendance1.3.4.Children receiving meals are sitting at the table2.
14. Review Counting and Claiming DocumentsValidate EEC Daily Meal Count RecordCMS Production Record is completedDaily Meal Counts completed and entered into CMS daily1.3.4.Production Worksheet is completed2.
15. Monitorings Conducted By AFSSAttach a copy of the EEC menu to the Site Monitoring ReportProvide a copy of the Site Monitoring Report to the Office Manager and FSMSubmit a copy to your region Food Service Staff Aide for on line record1.3.4.Process CompletedAny corrective action requiring follow up must be completed within 60 calendar days 2.
16. Corrective ActionsFood Service StaffDocumentfindings/corrective actionsReview report with staffFollow up within 60 daysDocument date of corrective actionProvide sign-in sheets for additional trainingEEC StaffReview report with program coordinatorInform EEC Principal of incomplete documentation Follow up within one weekIf incomplete documentationContinues notify directorSubsequent meals will be billed to the E.E.C
17. Enrollment Records Manually verify the information captured on every enrollment form for each participant by checking:Current yearFull name Date of birthNormal days/hours of care Signed by parent/guardian
18. Attendance RecordsVerify signatures on the attendance record.Each child has the current year enrollment documents Signatures match the attendance count for the 5 day reconciliation period
19. Declining Participation in the CACFP Parents who choose to not have their child participate in the meal program must complete and submit the “Parent/Guardian Form for Declining Participation in the CACFP” Children who have opted out are not to be served a meal, and may not be claimed for reimbursement
20. Preschool Collaborative Classroom (PCC) Form
21. Special Dietary Requirements In order to claim a meal that does not meet the regulatorymeal pattern , there must be a 2018/2019 LAUSD Medical Statement To Request Special Meals.For any meal that does not conform to the meal pattern, there is an appropriate medical statement on file.Note: Milk substitutions that are due to special dietary needs that are not a disability must be nutritionally equivalent to milk, even if accompanied by a medical statement.
22. Monitoring Report Retention The Food Services Manager must retain the original Monitoring Reports and any corrective action documents for 3 years, plus the current school year.The AFSS will provide a copy of all the documents to the appropriate Food Services Staff Aide:Courtney at c.benjamin@laud.netMichael Lewis at michael.l.lewis@laud.netLisa Hess at lisa.hess@lausd.net Ricky Miramontes at ricardo.miramontes@lausd.net
23. Questions?Thank you!LAUSD Food Services Division Nourishing Children to Achieve Excellence
24. References USDA Food and NutritionEEC Procedural ModuleStandard Operting Procedures CACFP Meal ServiceBreakfast Lunch SnackEEC Monitoring TrainingEEC Daily Meal Record Form EEC Snack Count FormEEC Daily Review ChecklistS.O.P. Procedure for Requesting Special Meals and Request to Substitute Soy Milk for Fluid Milk