McKinneyVento Programs Virginia Webinar January 8 2019 Patricia A Popp PhD Project HOPEVirginia Whats your experience Polling What is monitoring Monitor to watch keep track of or check usually for a special purpose MerriamWebsters Online Dictionary ID: 816262
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Slide1
Welcome!
Slide2Monitoring
LEA McKinney-Vento Programs
Virginia Webinar
January 8, 2019
Patricia A. Popp, Ph.D.
Project HOPE-Virginia
Slide3What’s your experience?
Polling ?
Slide4What is monitoring?
Monitor: to watch, keep track of, or check usually for a special purpose (Merriam-Webster’s Online Dictionary)What is our purpose?To ensure compliance
To help our students succeed
Slide5Why monitor?
Because we have to: (statutory requirements):
Section 722(f)(5) in the functions of the state coordinator:
`(5) provide technical assistance to and
conduct monitoring
of local educational agencies
in coordination
with local educational agency liaisons designated under subsection (g)(1)(J)(ii), to
ensure that
local educational agencies comply with the requirements of subsection (e)(3) and paragraphs (
3) through
(7) of subsection (g);
Because it improves programs
O
pportunity for training and gathering info for TA and PD
Slide6McKinney-Vento Homeless Assistance Act
Education for Homeless Children and Youth (EHCY) Program
Title IX, Part A
Every Student Succeeds Act
http://
education.wm.edu/centers/hope/legislative/ESSAtransition/index.php
Slide7Reauthorizes the Stewart B. McKinney Act, originally enacted in 1987
Provides states with funding to support local grants and statewide initiativesRequires educational access, attendance, and
success
for homeless children and youth
McKinney-Vento Act, EHCY
Slide8Who gets monitored in Virginia?
All LEAs are required to comply with McKinney-Vento EHCYhttps://education.wm.edu/centers/hope/17-18%20monitoring/index.php
Slide9When does monitoring occur?
(frequency)No longer aligned with Title I, Part A
MV
Subgrantees
every three years*
Nonsubgrantees
every five years*
*unless a concern suggests sooner
2018-19 Sites
Slide10How is monitoring implemented?
Site visit MV subgrantsLEAs where liaison changed since last monitoring
Questions about program exist/requested
Phone/virtual monitoring
(can request on site)
Non-
subgrant
LEAs,
Same liaison as last monitoring, AND
No findings
Monitors
Patricia Popp and Laura Hackett
Mary Herrington-Babb
Slide11How to Prepare – Self Study
Review monitoring protocolPull documentation that supports your responses
Title I, Part A homeless education page and reservation of funds
LEA homeless policy (ex.
JECA**
)
Intake forms, residency questionnaires, enrollment forms, needs assessments
Description of procedures for free meals and transportation
BIDs and DRP documents
Slide12How many
Mv students did your division identify in 2017-18?Polling ?
Slide13Are Your Numbers Reasonable?
SAIPE
– 5-17 year olds in poverty
Free meals
USED State Coordinator data workbooks
Slide14We will help with your preparation!
HOPE cover sheetCompleted and sent to liaison by end of January
Slide15How to Prepare - continued
Correspondence with division/school staff and community partners; agendas; ppt
Academic analyses – compare the total LEA, SWD, economically disadvantaged
SOL scores – 2018 required
Benchmark scores
Report cards
Attendance rates
Graduation rates for homeless – cohort
Academic and career plans
DO NOT MAKE DUPLICATE COPIES FOR QUESTIONS THAT OVERLAP
Slide16Slide17Slide18How to Prepare - continued
COMPLETE the LEA response column on the monitoring protocol. Save in WordDo not save as a pdfNote supporting documents in the narrative.Sample student files may be requested
Subgrants
– backup for one reimbursement will be requested
Phone/virtual monitoring: submit documentation via SSWS at least one week prior to meeting.
On-site: may submit in advance or have available at meeting; provide protocol with LEA responses
Slide19The Actual Monitoring
Review questions in orderConversation supported by documentationMay request samplesMay suggest procedures/resources –recommendations are not findingsIf a finding is obvious, it will be identified and potential solutions offered
Slide20After the monitoring
Send promised resources (remind me, if needed)I email your MV protocol with monitor comments, including any recommendationsLiaison can share any suggestions for edits or updatesLetters to local superintendents are sent over the summerIf there is a finding, what to do and by when will be noted
Slide21Follow
up actions? Updated MV local policyLiaison capacity and trainingChange in enrollment formUpdated Title I, Part A application
Description of collaboration
Reservation of funds
Documentation of collaboration with other agencies
Checking child count data EOY
Slide22Suggestions from the field
Slide23Your questions
Slide24Top Ten Reasons to Monitor:
10. I love to drive 200 miles or more in a day. 9. Our state’s travel regulations are a breeze to follow.
8. Hotels that meet our state rate are so luxurious.
7. Visiting the Bates Motel brings back fond memories.
6. Ah, such fine dining options are available.
Slide25Top Ten Reasons to Monitor: (continued)
5. I need a break from my husband. 4. I need a break from my kids.
3. On the road, somebody else makes the bed.
2. Talking face-to-face beats email and phone calls.
1. Bottom line: We have an opportunity to improve programs and, therefore, the lives of our children!