School Nutrition Programs Wisconsin Department of Public Instruction DPI School Nutrition Team httpdpiwigovschoolnutrition Updated July 2016 Purpose of Civil Rights Training To inform educate and support all staff who interact with Child Nutrition Program CNP applicants ID: 726749
Download Presentation The PPT/PDF document "USDA Civil Rights Training for Frontline..." is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
Civil Rights Training for School Nutrition Professionals
Wisconsin Department of Public Instruction (DPI)
School Nutrition Team
http://dpi.wi.gov/school-nutritionSlide2
Why Civil Rights Training?
USDA requires
civil rights training
on an annual basis so that all levels of administration of programs receiving Federal financial assistance
understand
civil rights related laws, regulations, procedures, and
directives
. Slide3
Federal Law Prohibits Discrimination on the Basis of These Protected Classes:Slide4
Additional Wisconsin Protections Slide5
Notifying the Public of Program Benefits and RequirementsSlide6
Public Notification: Program Availability
Child
Nutrition Programs must include a public notification
system to:Slide7
Public Notification RequirementsSlide8
Public NotificationSlide9
“And Justice for All” Poster
Current USDA
nondiscrimination
poster must be displayed in a visible and readable location where program participants have access.
Examples:
cafeteria or food
service area
Must be at least the 11” x 17” format Slide10
Nondiscrimination Statement
The USDA nondiscrimination statement must be included on program materials, including websites, used to inform the public about the USDA Child Nutrition Programs Slide11
Full USDA Nondiscrimination Statement
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race,
color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.
To file a program complaint of discrimination, complete the
USDA Program Discrimination Complaint Form
, (AD-3027) found online at:
http://www.ascr.usda.gov/complaint_filing_cust.html
, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:
(1) mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
(2) fax: (202) 690-7442; or
(3) email:
program.intake@usda.gov
.
This institution is an equal opportunity provider
.Slide12
Shortened USDA Nondiscrimination Statement
“This institution is an equal opportunity provider.”Slide13
Other Things to Consider…
To convey the message of equal opportunity, show diversity and inclusion in all program or program-related information, photos, and graphics.Slide14
Civil Rights AND
Customer serviceSlide15
Civil Rights and Customer Service Slide16
Each Time You Interact with Participants, Ask Yourself…
How would I want to be addressed?
Am I treating this person in the same manner I treat others?
Have I informed this person of exactly what information I need to make a determination on the application?
Have I given this person the opportunity to clarify any questions?
Have I provided this person with information (s)he needs to make necessary decisions?Slide17
Denial of Meals
USDA policy prohibits the denial of meals as a disciplinary action against
any
student who is enrolled in a school that participates in the Child Nutrition Programs.Slide18
CIVIL RIGHTS AND
THE FREE/REDUCED PRICE MEAL APPLICATION APPROVAL PROCESSSlide19
Civil Rights & F/R Application Approval ProcessSlide20
Overt Identification
Precautions
must be taken to
ensure
a child’s eligibility status is not disclosed at any point in the process of providing free or reduced price meals or free
milk.
Overt identification is any action that may result in a child being recognized as certified for free or reduced price school meals or free milkSlide21
Confidentiality and Sharing of Free and Reduced Eligibility
Information provided by families on the free and reduced price meal application
must not be used
for any purpose other than determining and verifying eligibility for free and reduced price meals
Parental
written consent is always
required to
disclose children’s eligibility status for
any other purposes, such as fee waivers and other local programs
A
Sharing
Information with Other Programs
waiver template is located on the DPI School Nutrition website,
which the school must keep on
file
Regulations limit
when data may be released without parental
consentSlide22
Disclosure Requirements
The release of data by
an SFA
is always optional, not required
Aggregate
information will often meet the needs of the requestor
Eligibility
information should only be released to those that have a legitimate “need to know” or “direct connection” with the program
A
disclosure agreement or memorandum of understanding must be completed before sharing information
For
more information on disclosing eligibility information, see the
Eligibility
Manual for School MealsSlide23
CIVIL RIGHTS AND
REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIESSlide24
What is a Disability?
The Americans with Disabilities Act of 2008 and Section 504 of the Rehabilitations Act define a person with a disability as any person who has a physical or mental impairment which substantially limits one or more “major life activities” (physical and mental impairments)
Includes conditions that impair immune, digestive, neurological, and bowel functions, as well as many othersSlide25
What Is a School’s Responsibility to Children with Disabilities?Slide26
Who Can Write a Medical Statement?
“
Practitioner” is defined by Wisconsin State Statute 118.29(1) (e
) as: Slide27
Medical Statement RequirementsSlide28
Non-disability Accommodations
The Use of Offer versus Serve (OVS)
Offering a Variety of Menu Options
Milk Substitutions
(must be nutritionally-equivalent to cow’s milk and must be approved by DPI)Slide29
CIVIL RIGHTS AND
LANGUAGE ASSISTANCESlide30
Limited English Proficiency (LEP)
Organizations participating in Child Nutrition Programs have a responsibility to take “reasonable steps” to ensure access to their programs and activities by those with LEP.Slide31
Limited English Proficiency
Language Interpreters
Available Resources
USDA SP 37-2016 37-2016 Meaningful Access for Persons Memo with Limited English
Proficiency
(LEP) in the School Meal Programs: Guidance and Q&As Slide32
CIVIL RIGHTS AND
RACIAL/ETHNIC DATA COLLECTIONSlide33
Racial and Ethnic Data CollectionSlide34
Ethnic and Racial Data CollectionSlide35
CIVIL RIGHTS AND
COMPLAINT PROCEDURESSlide36
Complaints of Discrimination
English
:
https://www.ascr.usda.gov/complaint_filing_cust.html
Spanish
:
https://www.ocio.usda.gov/sites/default/files/docs/2012/Spanish_Form_508_Compliant_6_8_12_0.pdfSlide37
Registering a Complaint
United States Department of Agriculture (USDA)
Office
of the Assistant Secretary for Civil
Rights
1400
Independence Avenue, SW, Washington, D.C.
20250-9410
(
866) 632-9992 (toll free
)
(
202) 260-1026, or
(
202) 401-0216 (TDD
)
Fax (202)260-1026
Submit complaints to either of the following offices:
Wisconsin Department of Public Instruction (DPI)
Director, School Nutrition Team
125 S. Webster St. Madison, WI 53707-7841
(608) 267-9121Slide38
Handling Civil Rights ComplaintsSlide39
Handling Civil Rights ComplaintsSlide40
Conflict ResolutionSlide41
CIVIL RIGHTS COMPLIANCE REVIEWS AND RESOLUTIONS OF NON-COMPLIANCESlide42
Civil Rights Monitoring Form
Tool
for ensuring compliance with civil rights requirements
Completed annually by
October 31
st
and kept on file for three years plus the current
Available on the School Nutrition Team’s civil rights webpageSlide43
Noncompliance
Examples
include:
Denying
an individual or household access to benefits
Providing
FNS program services or benefits in a dissimilar manner on the based on protected classes
Selecting
FNS program sites or facilities in a manner that denies an individual access to FNS program
benefits
All instances of civil rights noncompliance are considered equally, no matter the level or severity of noncompliance.Slide44
Civil Rights Resources
USDA FNS Instruction 113-1
http
://www.fns.usda.gov/sites/default/files/113-1.pdf
School Nutrition Civil Rights
webpage:
https://dpi.wi.gov/school-nutrition/program-requirements/civil-rights
Eligibility Manual For School
Meals:
https://
dpi.wi.gov/sites/default/files/imce/school-nutrition/pdf/eligibility-manual.pdf
Slide45
Wisconsin Department of Public Instruction
School Nutrition Team
125 South Webster Street
P.O. Box 7841
Madison, WI 53707-7841
608-267-9228
http://dpi.wi.gov/school-nutrition
DPIFNS@dpi.wi.gov
(608) 266-3509Slide46
Attendees:
Please
sign off on receiving this informationSlide47
USDA Nondiscrimination Statement
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race,
color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.
To file a program complaint of discrimination, complete the
USDA Program Discrimination Complaint Form
, (AD-3027) found online at:
http://www.ascr.usda.gov/complaint_filing_cust.html
, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:
(1) mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
(2) fax: (202) 690-7442; or
(3) email:
program.intake@usda.gov
.
This institution is an equal opportunity provider
.