A discussion with the Steering Committee November 22 2016 Session objectives Select semi finalists for the ERP and Advancement Agree to approach December 2 Consortium Board meeting Reference checks ID: 697089
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Slide1
Advancing to Semi Finalists
A discussion with the Steering Committee
November 22, 2016Slide2
Session objectives
Select semi finalists for the ERP and Advancement
Agree to approach
December 2 Consortium Board meeting
Reference checks
Internal & vendor communications
Solidify next steps
Slide3
Ranked decision criteria
Importance
Criterion
1
Feature/functionality best fit requirements
2
Implementation track record
3
Price
4
Completeness of solution
5
Vendor’s reputation/client satisfaction
6
Roadmap
7
Ongoing supportSlide4
Key actionsDecember 2 Consortium Board meeting
Objective: Confirm semi finalists?
Vendor notifications
Staff notifications
In parallel
Reference checks
Implementation discoveries
Selection & negotiationSlide5
Reference approach
Structured group to group phone reference checks
Same team for all references
Scripted
Reps from cross college & function
Timing?Slide6
Contributors to TCO
Project management
Independent 3
rd
party @ $350k/year, full time
Depending on schedule may need 2 @ height of implementation
Suggest non-standard PMs to drive transitions
Shared services assessment & business process review
Shared Services assessment @ $75,000
Assume leveraging info from requirements gathering listening sessions
Business Process Redesign @ $350,000
Ongoing training
Consider 3 person training team that picks up after systems go live and participates during the implementationsSlide7