Keys to a Successful Briefing Planning Organizing Implementing overview Cognitive Samples of Behavior 1 Develop a military briefing using the Seven Steps to Effective Communication 2 Practice ID: 654492
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Slide1
Current Event Brief!Slide2
BASICS OF BRIEFINGSlide3
Keys to a Successful Briefing
Planning
Organizing
Implementing
overviewSlide4
Cognitive Samples of Behavior:
1. Develop
a military briefing using the
Seven Steps to Effective Communication. 2. Practice techniques to overcome anxiety in speaking.3. Describe the differences between Impromptu, Prepared (formerly Extemporaneous), and Manuscript briefings. 4. Develop
slides for your briefings that include the following basic slides: Title/Name slide, Overview slide, slides for Main Points, and Summary slide.
5. Demonstrate the following elements for a successful briefing: content (introduction, body, conclusion), verbal expression, movement, gestures, eye contact, organization, transitions, personal appearance, and use of visual aids (e.g., slides).
SOBsSlide5
PLANNINGSlide6
ABCs of Briefing
Accuracy
Brevity
Clarity
CharacteristicsSlide7
Purpose
Why are you briefing
?
To Inform
To
AdvocateSlide8
Analyze your audience
Background
Attitude
Rank
Who
?Slide9
Answer potential questions
Get the facts
Use your experience
Interview experts
Printed materials/internet
ResearchSlide10
Methods
Manuscript
Memorized
Impromptu
Prepared Slide11
ORGANIZATIONSlide12
Introduction
Greeting
Intro self/subject
Overview
Body
Main PointsConclusion
Summary
Closure
Format
Slide13
Greeting
Good morning/afternoon Ma’am/Sir
Introduce self/subject
I’m…and I’m going to brief you on…
Overview
State main points; preview what’s to comeIntroductionSlide14
Body
Main points
Give facts
Present support material
Incorporate sources
Balance between main pointsSlide15
ORGANIZATION
Transitions
Help flow from one idea to the next
Signal
audience Slide16
Conclusion
Summary
State topic and main points
Do not rebrief or add new information
Closure
End by stating: “This concludes my briefing. Are there any questions?”Slide17
Recap
Introduction
TELL ‘EM what you’re going to tell them
Body
TELL ‘EM
ConclusionTELL ‘EM what you told themSlide18
ImplementingSlide19
Visual Aids
Delivery
Practice
IMPLEMENTINGSlide20
VISUAL AIDS - Purpose
Serve as notes
Clarify meaning
Enhance retention
Keep audience focused
Provide directionSlide21
Keep simple, clear, and relevant
Large enough to be seen
Know standard for command/organization
Don’t talk to the visual aid or read it
Know the
equipment Visual aids - TipsSlide22
DELIVERY TECHNIQUES
Appearance
Voice
Eye contact and facial expression
Movement
GesturesMilitary bearing
NotesSlide23
Sets tone for
briefing
Completely under your control
APPEARANCESlide24
Three C’s
Clearly
Correctly
Conversationally
Variety (rate, pitch, volume) creates interest,
motivates VoiceSlide25
Eye contact
Direct and impartial
Establishes credibility and shows interest
Receive non-verbal feedback
Enhances delivery
Use good facial expression, not “dead pan” face
EYE CONTACT
& FACIAL
EXPRESSIONSlide26
Movement
Military briefings are usually given from behind lectern
Limited movement
Reasonable and purposeful
Make a point
Add emphasis
Don’t over do it *Slide27
GESTURES
Purposeful
Point toward slide for emphasis
Keep natural, don’t fidget or shuffle papers
Beware of poor timingSlide28
MILITARY BEARING
Never lose it
Limit apology
Keep goingSlide29
Number your cards
Keep information brief
Timing cues
Watch gestures with cards…
NOTESSlide30
Eliminate stage fright
Be prepared and enthusiastic
PRACTICESlide31
Practice -
Strategies
Where you will brief
With an audience
Ask for feedback
Don’t rush the beginning
Know the intro “cold”
Eliminate verbal pausesSlide32
SUMMARY
Planning
Organizing
ImplementingSlide33
Keys to a Successful Briefing
Planning
Organizing
Implementing
ConclusionSlide34
“Make sure you have finished speaking before your audience has finished listening.”
Dorothy Snaroff