CBS Site Guidelines July 25, 2022 - PowerPoint Presentation

1. CBS Site GuidelinesJuly 25, 2022

2. Important informationWelcome to the office!The Return to Office initiative is an important step for everyone and we would like to support you by making sure you have all the information needed to have a great employee experience. How we keep our sites readyImportant Protocols to followPolicies for Contractors and VisitorsFor a positive employee experience, please review the following items:

3. How we keep our sites readyAssess site demand & supplyReview site OH&S/riskReview site readinessHow will the site accommodate the needs of the additional employees/contractors? What, if any, interventions are required to accommodate this demand?Are there any new site-specific health and safety or risk requirements?Is the site and office spaces ready for any additional employees/contractors? Have the health and safety and employee requirements been prepared for?We continue to examine the following areas to ensure our spaces are ready for employees that need to return:Assess external environmentPlease visit the COVID-19 employee portal for additional information on Return to Office: https://www.blood.ca/en/employees/return-to-office

4. IMPORTANT protocols to followEmployee health expectationsWhat to consider when using spaceWhat’s next for return to officeCleaning

5. Stay home if ill or have a suspected illness or confirmed COVID-19 exposure Please review our wellness check page before coming in: https://www.blood.ca/en/employees/wellness-checks If you develop COVID-19 symptoms at work, please leave the building and contact public health as required or a medical practitioner. If you are too ill and require assistance such as transportation, please let Facilities know and CBS will call a taxi for youNotify your manager immediately of COVID-19 positive test and isolate or stay homeContinue appropriate personal hygiene practices (e.g., frequent hand washing or sanitizing and coughing etiquette) Employee health expectationsTo keep each other safe in the workplace, the following is expected of ALL CBS employees:

6. The Condeco booking system was introduced to support the return to office project to manage space and demand. For additional Condeco information: Return to office plan | Canadian Blood Services Workstation: Use Condeco, to book and check-in to use administrative space. Those who are remaining virtual or stated they will return less than 1 day per week will vacate their pre-COVID workspace.Meeting rooms: Book the use of meeting rooms as usual through Outlook to minimize license costs. Outlook and Condeco sync – just use one app. Be sure to update or release/delete bookings if your intended use changes.Visit the employee portal for additional information: Add link to “Guidance for Hosting In-Person MeetingsWhat to consider when using space

7. Facilities Management monitors how space is being used through the Condeco booking app and key card data. This information helps assess how to plan for capacity and determine if any changes need to be made based on demand.In the event more employees want to return to our spaces, adjustments in the Condeco app will be made.Key learnings from the Return to Office experience will inform the Future of Work. The Future of Work outcomes are expected to inform the design and use of our future administrative spaces. Administrative employees are asked to consistently use the Condeco app to support our future space planning and to be agile in responding to the pandemic.What’s next for return to office

8. Cleaning Visit the COVID-19 employee portal for additional information: https://www.blood.ca/en/employees Clean desk: We recommend that you clear everything off desktops at the end of each day to enable cleaning contractors to wipe down surfaces without obstructions.Employee cleaning: Cleaning supplies (e.g., disinfectant wipes, spray) will be available in strategic locations including meeting rooms, for employees to wipe down surfaces before or after use, as desired.Cleaning: Our cleaning contractors perform daily cleaning at CBS sites including cleaning of unobstructed office/workstation and meeting room surfaces. If you notice something that needs attention, please contact Facilities, Ask.Facilities@blood.ca

9. Policies for Contractors and Visitors

10. Service providers and contractors providing services to any Canadian Blood Services facility, site or building, must be fully vaccinated before coming on site.For information about verifying contractors’ vaccination status, please refer to Guidance for Managing Contractor Vaccination Status.To protect the health and safety of our employees, all Canadian Blood Services’ visitors shall be required to be fully vaccinated against COVID-19.For information about verifying visitors’ vaccination status, please refer to the Visitor COVID-19 Vaccination Policy.Contractor and Visitor Policies

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