Digital Learning February 1 2018 Ryan Jones What is Severe Need Additional reimbursement added to free and reduced breakfast meals claimed at SCHOOLS determined to be Severe Need Severe Need Eligibility ID: 691340
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Slide1
Severe Need for 2018-19 School Year
Digital Learning
February 1, 2018
Ryan Jones
Slide2
What is Severe Need?
Additional reimbursement added to
free and reduced breakfast meals claimed at SCHOOLS determined to be Severe NeedSlide3
Severe Need Eligibility
SCHOOLS
(not school districts) are determined to be eligible for Severe Need breakfast reimbursement IF at least 40% of lunches served at that school were claimed at the free or reduced eligibility categorySlide4
Severe Need Reimbursement Rates 2018-19 School Year
Severe Need designation is based on lunch meals served
two years
before the claiming year
For
SY 2018-19
Severe Need
Application
will use data from Claims during the
2016-17
school
year
For
the
2017-18
SY the extra reimbursement was
$.
34
per
F/R breakfast
claimed
; based on Reimbursement rates that
were published
in July for the
2016-17
SYSlide5
Severe Need Reimbursement
Based on individual school data, not district wide
data; ADE, CNU does not have school participation data
Districts MUST
apply each school year
Commissioner’s
Memo to apply for
School Year 2018-19 is
CNU-18-029Slide6
Severe Need Reimbursement
Based on instructions in the Commissioner’s Memo there must be a response from every school district
Opt-Out Form – Decision to not apply for Severe Need (signed by Superintendent or authorized person)
OR
Application to apply listing ALL schools during the 2016-17 school year
No
need
to send both
forms.
Either
Opt-Out Decision
F
orm
or Application (not both
).Slide7Slide8
How to Submit Opt-Out Form
Decision NOT to apply for Severe Need must be signed by Superintendent or person authorized by the superintendent on the Agreement to sign Child Nutrition Documentation
DUE DATE is February
9
, 2018
Submit Opt-Out
(
Decision not to Apply) form by
either
:
Scan and email (make sure it is signed before scanning)
Email to
ryan.m.jones
@
Arkansas.gov
Fax to 501-324-9505
Mail to: 2020 West Third, Suite 404
Little Rock, AR 72205Slide9
Severe Need Reimbursement
Due Date for application or Opt-Out decision form is February
9
, 2018
Remember the lunch data requested is from school year 2016-17
DOUBLE CHECK
prior to sending application:
Total lunch meals reported on application must equal
Total lunch meals claimed as reported on the district’s Year to Date Financial Statement (for school year 2016-17) Slide10
Year to Date Financial Statement
Sign into the On-line Claim Form
Reports
Fin
Oper
/Eligibility/Miscellaneous
Financial Operations & Status
YTD FinancialSlide11Slide12
Year to Date Financial Statement
Enter
LEA number
(with ending zeros)
Effective Date Range:
07/2016
-
06/2017
School Term
ALL
(needs to include summer and seamless summer lunches)
Generate YTD Financial ReportSlide13Slide14Slide15
Total lunches claimed on YTD must equal total lunches reported on Severe Need Application Slide16Slide17Slide18Slide19
Total lunches claimed on YTD must equal total lunches reported on Severe Need Application Slide20
The bottom part of the Application is ONLY completed if there are changes in the schools listed above. For example, the district had three schools in 2015-16 and have added a new school for 2017-18, this information would be in this bottom section.Slide21Slide22
How to Submit Application Form
Application for Severe
Need must be signed by Superintendent or person authorized by the superintendent on the Agreement to sign Child Nutrition Documentation
DUE DATE is February
9
, 2018
Submit
Application
form by
either
:
Scan and email (make sure it is signed before scanning)
Email to
ryan.m.jones@arkansas
.gov
Fax to 501-324-9505
Mail to: 2020 West Third, Suite 404
Little Rock, AR 72205Slide23
Child Nutrition Unit Process for Approval
of Severe Need Application
After Child Nutrition Unit (CNU) receives application the total number of lunches will be compared to YTD for 2016-17
If problems or questions the CND and/or Superintendent will be contacted by CNU
After approval the district
will receive letter from ADE CNU listing the schools that qualify for Severe Need breakfast
reimbursement for the 2018-19 school yearSlide24
Renewal Agreement 2018-19
District will mark
Schedule A
for each school to designate Severe
Need approval
on
2018-19
Renewal
Agreement
Schedule A
will have
ALL schools “unchecked” for Severe Need
, district will only check this box after receive letter of approval from CNU for the SCHOOLS approvedSlide25
Claim for Reimbursement
Severe Need Breakfast
If
all
schools in the district have been approved for Severe Need then all Free and Reduced Breakfast claims will be at the Severe Need reimbursement
r
ate
If
some
schools are approved for Severe Need and some are not, the district will claim the Severe Need schools breakfasts at the Severe Need reimbursement rate and the Non-Severe Need schools at the “regular” rate of reimbursementSlide26
Claim for Reimbursement
Severe Need Breakfast
May claim both Severe Need and non-Severe Need breakfasts on same claim form
Very important the source documents for the claim for reimbursement match the number of meals claimed by category and by
Severe Need
or non
Severe Need
designation