OBJECTIVE Evaluate the actions taken during a riverine flood event Supporting Objectives Conduct a debriefing session Describe how postflood evaluations reports and meetings contribute to continuous improvement in the planning process ID: 698179
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Slide1
Lesson Eight:Reports and Documentation
OBJECTIVE: Evaluate the actions taken during a riverine flood eventSlide2
Supporting Objectives
Conduct a debriefing session
Describe how post-flood evaluations, reports, and meetings contribute to continuous improvement in the planning processSlide3
Debriefing Sessions
Provide feedback on lessons learned
Help identify areas for improvement
Not used to fix blameSlide4
Flood Response Activity Debrief
In what areas were the options you chose during the a
ctivity
successful?
In what areas could you have improved? How?Slide5
The Debriefing ProcessSlide6
Identify Areas of Success
Start on a positive note
Validate methods that work
Identify reasons for success
Provide positive reinforcement Slide7
Identify Areas for Improvement
Seek suggestions to correct problems
Continue to provide positive reinforcement
Do not fix blame
Document the
findingsSlide8
Capture the Information
Keep a written record of key ideas
Consider using stenographers or court reporters
Collect all notes and reports
Collate information for the incident recordSlide9
Formal Critiques
Share information with all involvedSlide10
Final Report
Compiles
the recorded information
Becomes part of the response record
Highlights common areas and
suggestionsSlide11
Using After-Action Reports
to Improve the Plan
Rank
areas or functions for improvement
Evaluate all information
Ensure the flood plan meets needsSlide12
Response Data
Collect hard data on the response effort
Preserve it for future use
Save all collected
data for review and
evaluationSlide13
Examples of Response Data
Purchase orders and supply requests
Man-hour estimates
Financial data and damage estimates
Legal documents
Disaster declarations
Weather reports and bulletins
Damage reports
Evacuation and re-entry
dataSlide14
Flood Data
Surveys
Photographs and video
Invoices
Legal documents
Information from
private sourcesSlide15
Planned vs. Actual Response
Compare the plan with actions taken
Evaluate the plan
Make revisionsSlide16
Lesson Summary
The plan is a living document
It must be continually reviewed
Update the plan using after-action reportsSlide17
How do invoices from the flood
event help with the revision of the flood plan?Slide18
How are surveys used
to revise the flood plan?Slide19
How are photographs and
videos important to the
revision of the flood plan?