THIRA/SPR Overview and Updated Methodology - PowerPoint Presentation

THIRA/SPR Overview and Updated Methodology National Homeland Security Conference July 9, 2018

Purpose Review how the THIRA/SPR fits into the bigger picture of preparedness Explain how communities can use their THIRA/SPR data to drive or inform other preparedness activities Provide an overview of the updated Threat and Hazard Identification and Risk Assessment (THIRA)/Stakeholder Preparedness Review (SPR) methodology 2

Overview 2 2018 THIRA/SPR Methodology Update What are the updated reporting requirements for all communities? Why did FEMA make changes to the methodology? How will these changes benefit THIRA/SPR stakeholders ? THIRA/SPR and Community-Wide Preparedness What is FEMA’s strategic mission? What is the National Preparedness Goal? What is the National Preparedness System (NPS)? How can my THIRA/SPR fuel the NPS? What is the THIRA/SPR?

THIRA/SPR and National Preparedness 4

The National Preparedness Goal The National Preparedness Goal (the Goal) is the cornerstone of the National Preparedness System (NPS) A secure and resilient Nation with the capabilities required across the whole community to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest riskThe Goal outlines five mission areas and 32 core capabilities that define preparednessThe NPS describes a whole community process employed to build, sustain, and deliver the core capabilities to achieve the Goal 5

Core Capabilities 5 Core Capabilities: The 32 distinct activities needed to address the greatest risks facing the Nation Mission Areas: Categories used to organize the core capabilities and national preparedness activities Cross-cutting Core Capabilities: Three Core Capabilities span across all five mission areas

THIRA/SPR and the NPS 7 The THIRA/SPR sets a strategic foundation to put the NPS into action

THIRA/SPR Basics at a Glance While the THIRA/SPR is required for these grant recipients, communities of all types can complete a THIRA/SPR 8 Threat and Hazard Identification and Risk Assessment (THIRA) Stakeholder Preparedness Review (SPR) Submission Cycle: Every three years Annually Due By: December 31 st   Purpose: Identify community-specific risks and determine the capability needed to address those risks Estimate current capability, gaps in capability levels , and approaches to addressing those gaps Required For: States and territories receiving Homeland Security Grant Program ( HSGP) grants Urban areas receiving Urban Area Security Initiative (UASI) grants Tribes receiving Tribal Homeland Security Grant Program (THSGP) grants

2018 THIRA/SPR Methodology Update 9

THIRA/SPR Methodology Overview Over the past five years, FEMA has collected feedback from communities on how to improve the value of the THIRA/SPR FEMA gathered this input primarily during technical assistance workshops, case studies, and after action discussions with communities In 2017, FEMA used this feedback to develop three preliminary options for updating the THIRA/SPR methodology FEMA engaged with over 150 community representatives during technical assistance workshops to gather input on these initial options Seven communities tested methodology changes and provided feedback to inform the final version of the new methodology States, Territories, and UASIs will all complete the same processTribes will also complete the same process, but only for some core capabilitiesFEMA has updated the THIRA/SPR methodology and is beginning implementation in 2018 10

2018 Tribal Reporting Requirements FY18 THSGP recipients must complete the THIRA/SPR for the following Response , Recovery, and cross-cutting core capabilities: Infrastructure SystemsMass Care ServicesMass Search and Rescue OperationsOn-scene Security, Protection, and Law EnforcementOperational CommunicationsOperational CoordinationPlanning Public Information and Warning 11

Updated THIRA/SPR Cycle In 2019, the THIRA will move to a three-year reporting cycle The planned requirements for states, territories, and urban areas from 2018-2022 are as follows: 2018: Complete the THIRA/SPR for the cross-cutting, Response, and Recovery core capabilities2019: Complete the THIRA/SPR for all core capabilities (Year 1 of 3) 2020: Update the SPR (Year 2 of 3)2021: Update the SPR (Year 3 of 3)2022: Complete the THIRA/SPR for all core capabilities (Year 1 of 3)As mentioned in the previous slide, tribes are only required to complete the THIRA/SPR for eight of the cross-cutting, Response, and Recovery core capabilities in 2018FEMA is currently implementing the revised THIRA/SPR methodology 12

THIRA/SPR Methodology 13

THIRA Step 1: Identify Threats & Hazards Communities identify their threats and hazards of greatest concern Communities identify all threats and hazards that they believe could pose the greatest challenge to at least one core capability 14 Threat Category: Threat Type: Natural Hurricane / Typhoon Terrorism: No Enter Threats and Hazards Flooding Category 3 Hurricane Active Shooter at Mall Hazmat Release Communities identify threats and hazards based on impacts and likelihood THIRA Step 1 THIRA Step 2 THIRA Step 3

THIRA Step 2: Add Context and Impacts Communities describe the threats and hazards they identified, explaining how they may affect the community and challenge the core capabilitiesCommunities identify the impact a threat or hazard may have on a community using standardized impact language Communities develop context descriptions and estimate impacts, which they will use to inform capability targets Standardized Impacts (Partial List) Impact Category Number Number of evacuees (#) Number of customers without power (#) Number of businesses closed (#) Number of hazmat release sites (#) Number of people requiring sheltering 29,000 Number of fatalities (#) Number of structure fires (#) Number of affected healthcare facilities (#) Number of people requiring rescue (#) Number of animals affected (#) Number of jurisdictions affected (#) Number of people requiring medical care (#) What source(s) did you use to develop the context description and calculate your impacts? Free-Text: You can use this field to describe the sources you used in greater detail. Real-world events Response plans Exercises SMEs Models and tools Other: _______ Context Description A Category 4 hurricane with sustained winds of 127mph and wind gusts approaching 140 mph makes landfall at 0900. The hurricane system leaves damage across the state affecting government infrastructure, homes, and businesses. Communications, water, and power generation infrastructure sustained significant damage. Survivors evacuate their homes and require shelter. Roadways are blocked by debris limiting responder access. 15 THIRA Step 1 THIRA Step 2 THIRA Step 3

THIRA Step 3: Set Capability Targets FEMA will provide communities with standardized target statements, which provide the framework for capability targets for each core capability Communities will fill out the community-specific metrics in the standardized target statements Communities are required to set capability targets, which capture the level of capability they realistically seek to build toCommunities will also identify the threat or hazard that most stresses each target and describe whyCommunities will set targets on a three year cycle to establish a consistent baseline for assessment Capability Target (Mandatory) Maximum Requirement (Optional) Within 48 hours of an incident, provide emergency sheltering for 2 0,000 people; maintain sheltering operations for 14 days Within 48 hours of an incident, provide emergency sheltering for 29,000 people; maintain sheltering operations for 21 days Most Stressful Threat/Hazard: Hurricane / Typhoon 16 THIRA Step 1 THIRA Step 2 THIRA Step 3

SPR Step 1: Assess Capabilities (1/2) Communities identify and describe how their capability has changed over the past year, broken down by capability lost , sustained, and builtFEMA will provide communities with guidance on how to include resource considerations in the free-text fieldsUsing the same language as their targets, communities annually identify and update their current capabilities How Has Your Capability Changed Over the Past Year? Est. Beginning Capability Capability Lost Capability Sustained Capability Built Est. Current Capability Shelter 15,000 people Lost capability to shelter 3,000 people Sustained capability to shelter 12,000 people Built the capability to shelter 1,000 people Shelter 13,000 people Describe how you built, sustained, and lost capability over the last year, and the role played by mutual aid Capability Lost Capability Sustained Capability Built Mutual Aid Communities describe the causes of their capability loss (attrition, retirements, etc.) Communities describe the actions/investments they made to sustain their capability Communities describe the actions/investments they made to build their capability Communities explain how mutual aid agreements may affect their current capability Planning Organization Equipment Training Exercises Planning Organization Equipment Training Exercises Planning Organization Equipment Training Exercises 17 SPR Step 1 SPR Step 2 SPR Step 3

SPR Step 1: Assess Capabilities (2/2) Communities rate their confidence in the accuracy of their data, and identify the sources of that confidenceCommunities also elaborate on their data confidence and provide other desired context in a free-text box Communities provide additional information to contextualize their quantitative assessment Provide Additional Context for Capability Assessment What sources did you use to estimate your capabilities? Free-Text Description (Optional) Our range of capability to shelter is likely between 12,000-17,000 people. Sheltering in the more rural region of the state is less reliably available so we selected the low end of the range for our current capability. Real-world events Exercises SMEs Other reports Modeling or tools Other If selecting “Other” please elaborate: ____________________ What is your confidence in the accuracy of your capability assessment? 18 Lower Confidence Higher Confidence 1 2 3 4 5 SPR Step 1 SPR Step 2 SPR Step 3

SPR Step 2: Identify Capability Gaps Communities determine their capability gaps, identify relevant POETE area(s), and assign a priority ratingCommunities then describe the gaps in each area using free-text fields Where possible, FEMA will encourage communities to identify and describe gaps involving specific resourcesCommunities quantify their capability gaps and provide additional context aligned with each POETE area Communities describe their capability gaps in each POETE area Free Text: You can use this free-text box to describe, generally, the community’s planning gaps P O Eq T Ex Free Text: You can use this free-text box to describe, generally, the community’s organization gaps Free Text: You can use this free-text box to describe, generally, the community’s equipment gaps Free Text: You can use this free-text box to describe, generally, the community’s training gaps Free Text: You can use this free-text box to describe, generally, the community’s exercise gaps Planning Target Current Capability Capability Gap Gap Priority 20,000 13,000 7,000 Medium 19 SPR Step 1 SPR Step 2 SPR Step 3

SPR Step 2: Address Gaps Once gaps are identified, communities identify POETE areas in which they plan to address those gaps and/or sustainment needsCommunities then describe their intended approaches in each area using free-text fields Communities will also identify the timeframe over which they plan to address their gaps Communities describe how they plan to address their gaps and sustainment needs Free Text: You can use this free-text box to describe, generally, the community’s approach for planning P O Eq T Ex Free Text: You can use this free-text box to describe, generally, the community’s approach for organization Free Text: You can use this free-text box to describe, generally, the community’s approach for equipment Free Text: You can use this free-text box to describe, generally, the community’s approach for training Free Text: You can use this free-text box to describe, generally, the community’s approach for exercises Over what timeframe do you intend to implement these approaches ? Timeframe: 1-3 years 20 SPR Step 1 SPR Step 2 SPR Step 3

SPR Step 3: Capability Sustained To the best of your knowledge, select all funding sources used to sustain this capability over the past year: Select up to two primary funding sources in the first column. A primary funding source is defined as any one source that contributed approximately 50% or more of the total funding used to sustain this capability. Then select as many additional funding sources in the second column as applicable. An additional funding source is defined as any one source that contributed less than approximately 50% of the total funding used to sustain this capability. Funding Source Type and Name Primary Funding Source (Approx. 50% or more) Select maximum two Additional Funding Source (Less than approx. 50%) Select all that apply Not a Known Funding Source (0%) Default response Non-Federal Sources State, territory, or tribe    Local    Private-sector or non-profit    FEMA Preparedness and Mitigation Grants AFG    CCTA    CTP    EMPG    HMGP    FMA    IBSGP    IPR    NSPG    OPSG    PDM    PRPA    PSGP    SHSP    THSGP    TSGP    UASI    Other: N ame and describe funding source    (Other free text entry) Capability Sustained Over Last Year Against Capability Target : If your community has not sustained this capability over the last year select N/A and skip to the next question. Sustained capability to shelter 12,000 people N/A SPR Step 1 SPR Step 2 SPR Step 3 21

SPR Step 3: Capability Built To the best of your knowledge, select all funding sources used to build this capability over the past year: Select up to two primary funding sources in the first column. A primary funding source is defined as any one source that contributed approximately 50% or more of the total funding used to build this capability. Then select as many additional funding sources in the second column as applicable. An additional funding source is defined as any one source that contributed less than approximately 50% of the total funding used to build this capability. Funding Source Type and Name Primary Funding Source (Approx. 50% or more) Select maximum two Additional Funding Source (Less than approx. 50%) Select all that apply Not a Known Funding Source (0%) Default response Non-Federal Sources State, territory, or tribe    Local    Private-sector or non-profit    FEMA Preparedness and Mitigation Grants AFG    CCTA    CTP    EMPG    HMGP    FMA    IBSGP    IPR    NSPG    OPSG    PDM    PRPA    PSGP    SHSP    THSGP    TSGP    UASI    Other: N ame and describe funding source    (Other free text entry) Capability Built Over Last Year Against Capability Target : If your community has not built this capability over the last year select N/A and skip to the next question. Built capability to shelter 2,000 people N/A SPR Step 1 SPR Step 2 SPR Step 3 22

SPR Step 3: Impact in a Real-World Incident Communities describe the impact that capabilities built or sustained with FEMA preparedness and mitigation grants had in real-world incidents over the past yearThis question is concerned with the use of grant-funded capabilities used over the past year; the grant funding can be from any year in the past Grant Impact Free-Text Box Describe how the capabilities built/sustained with FEMA preparedness and mitigation grants were used in a real-world event over the past year. (This question is completed only once , discussing capabilities sustained and built at the same time ) SPR Step 1 SPR Step 2 SPR Step 3 23

Adding Functional Area Gaps After completing SPR Steps 1-3 for all required targets, communities will identify gaps in functional areas not covered by the required targets Functional Areas POETE Areas Planning Organization Equipment Training Exercises Functional Area(s) Covered by Standardized Target (Completed Above) Debris Removal Capability Gaps already identified and described above in SPR Step 2. Establishing Access Functional Area(s) Not Covered by Standardized Target (Identify Any Gaps Below) Evacuation    Other Functional Area(s)    Reentering Affected Area    Transportation Safety and Condition Assessments    Delivery of Response Assets   SPR Step 1 SPR Step 2 SPR Step 3 24 Core Capability: Critical Transportation Capability Target: Within 48 hours of an incident, clear 300 miles of road affected, to enable access for emergency responders, including private and non-profit. S PR Steps 1-3 Status: Completed

Using the THIRA/SPR Data for Other Preparedness Activities 25

Why is The THIRA/SPR Important? Communities use the THIRA to better understand their risks and determine the level of capability needed to address those risksCommunities then use the SPR to estimate their current capabilities , identify gaps and their intended approaches for addressing them, and assess the impact of relevant funding sourcesCommunities can use their THIRA/SPR data to support a variety of emergency management efforts, including strategic planning and response and recovery operations 26

Response and Recovery Planning Communities can involve planners and reference plans to help:Identify threats and hazards of concern and their potential impactsDevelop capability targets that align with planning factors and objectives Identify gaps related to planning, such as plans that need to be updatedCommunities can use THIRA/SPR data to drive planning efforts, including:Using context descriptions and estimated impacts to develop scenarios for planning effortsReferencing current capabilities during discussions about mutual aid and resource-sharingCommunities can also review strategic plans to help determine potential approaches for closing identified gaps in capability27

Mitigation Planning Communities can use THIRA/SPR data to evaluate current mitigation capabilities and targets to determine whether plans, policies, and procedures need to be changed or updated Communities can align mitigation planning factors with standardized targets and impacts to:Ensure plans reflect potential impacts and are geared towards specific community preparedness goalsBetter align preparedness activities, resulting in better coordination among stakeholders and improved resilience Aligning mitigation planning with the THIRA/SPR can decrease the gap between a communities capability and requirements, as targeted mitigation efforts can result in decreased capability requirements28

Exercises Communities can use context descriptions and estimated impacts as a starting point for developing exercise scenarios Communities can set exercise objectives and evaluation criteria that reflect the capability targets they set in the THIRA, synchronizing planning, assessment, and exercise efforts This can help communities use exercises to track their progress towards achieving their preparedness goalsCommunities can also plan future exercises to focus on newly built capabilities, weaker capabilities, or specific gaps identified in the SPRThis can be useful for learning more about gaps and shortfalls, as well as validating the effectiveness of efforts to address them29

Continuous Improvement Communities use the continuous improvement process to identify preparedness challenges and set prioritiesThis helps inform investments in other preparedness activities required to close gaps Communities can use THIRA/SPR data to help identify where corrective actions have been successful in building capabilities or where different approaches may be necessaryCommunities can use THIRA/SPR data to identify and drive increases in capability. For example:Evaluating performance in exercises or real-world incidents against capability targets established in the THIRAUsing capability gaps and approaches to close gaps identified in the SPR to guide strategic planning and investments 30

Strategic Investment and TrainingCommunities can use capability gaps and the approaches they identified in the SPR to address those gaps to prioritize and drive investments for building and sustaining capabilitiesFor example, communities can use THIRA/SPR data to focus training investments on the specific training gaps they’ve identified and described for different capabilitiesCommunities also estimate the degree to which different funding sources helped build and sustain their capabilitiesThis process can help communities think strategically about how to use their funding and consider whether they are doing so efficiently 31 Community A identified an approach to close a gap in sheltering Community A prioritized funding sheltering training courses Community A exercised sheltering and determined that the capability to shelter had increased

Supporting Communities The Federal government uses THIRA/SPR data to: Provide support to communities to address gaps and sustainment needs Provide responders a better understanding of communities’ current capabilities and potential gaps during response and recovery effortsGuide the strategic direction of training, technical assistance, and other programs to address specific capability gaps Provide customized analysis to Federal partners that they can use to provide more tailored support to communities FEMA and Federal partners use THIRA/SPR data to guide their preparedness programs and deliver support to communities 32

Assessing National Preparedness (1/2) FEMA uses THIRA/SPR data to answer questions for Congress, The White House, and other stakeholders about national preparedness: How can the Federal government help communities build and sustain capabilities? How prepared is the Nation to address its threats and hazards?How have preparedness capabilities changed over time?How are different funding sources driving changes in preparedness? What are the Nation’s strongest capabilities? What areas are in need of improvement ? 33

Assessing National Preparedness (2/2) 34 The Federal government uses THIRA/SPR data to create analytical products that analyze national preparedness National Preparedness Report (NPR) Annual assessment of trends and developments in national preparedness For example: “How does THIRA/SPR data bolster key findings?” Analytical tools for interagency partners to explore and analyze THIRA/SPR data Ad Hoc Reports Time-sensitive analyses to support response and recovery efforts For example: “How could a forecasted disaster affect communities in its path? How can FEMA best provide proactive support?”

Updated Methodology Resources 35

Current Resources Comprehensive Preparedness Guide (CPG) 201, 3 rd EditionFEMA has developed several resources to assist communities in learning the updated THIRA/SPR methodology 36 Annotated THIRA/SPR Mass Care Services Planning Economic Recovery Infrastructure Systems Live and recorded webinars Examples include: THIRA/SPR Beginner’s Guide and THIRA/SPR Methodology “deep-dives” Whole Community Input Form (WCIF)

CPG 201 (1/3) CPG 201 outlines the updated THIRA/SPR methodology in detail 37

CPG 201 (2/3) Callout boxes and graphics help explain key elements of the new methodology 38

CPG 201 (3/3) Callout boxes and graphics help explain key elements of the new methodology 39

Annotated THIRA/SPR (1/2) The Annotated THIRA/SPR provides guidance and best practices to complete a THIRA/SPR assessment 40

Annotated THIRA/SPR (2/2) Red callout boxes describe best practices to consider while green callout boxes direct communities to additional resources 41

Other Tools and Resources Aggregator Tool Aggregates WCIF responses from THIRA/SPR stakeholders Online Unified Reporting Tool (URT)Submission portal for THIRA/SPR dataStill hosted on MAX.govOnce each resource is complete, FEMA will post it to the THIRA/SPR Workshop Resources page on MAX.govCPG 201 will also be publicly available on FEMA.gov If you need additional assistance, please reach out to the THIRA/SPR Help Desk at FEMA-SPR@fema.dhs.gov FEMA will also release additional tools for communities to use in completing and submitting their THIRA/SPR42

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