Plus UPDATES amp ENHANCEMENTS TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous changes Anticipate university wide training before implementation ID: 599836
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Slide1
TimeClock Plus
UPDATES & ENHANCEMENTSSlide2
TCP Version 7
Beta version now being
tested
Compatible with Apple and mobile devices
Different
look
and
numerous
changes
Anticipate university wide training before implementationSlide3
Lead & Admin Actions
Employees
no longer
manually added in TCP
All job changes should be accomplished in Banner using the Personnel Action Form (PAF)
Job changes are uploaded to TCP when PAF is
submitted
For new jobs
Job code is required all wage employees
Job code in TCP made
Clockable
on midnight of effective date (PAF must be approved
& applied)
For terminated jobs
Job code in TCP make
Unclockable
on midnight at end of termination date
For Work Study jobs
Job code in made
Unclockable
when funding runs outSlide4
Employee Actions
Employees are now prompted to manually enter the time of a
Missed Punches
Employees now have the option to enter total hours worked using
Time Sheet Entry
Employees now have the option to track time worked by
Cost CodeSlide5
Fixing Missed Punches
Available to all
WebClock
employees and some using terminals (by department request)
Entering the time for the missed punch is required to proceed with the current clock action
Exception
: if employee misses a punch out and allows 16 hours to lapse, a missed punch out is automatically recorded
Employees cannot edit recorded missed punches
Supervisors must always approve a missed punch (in addition to approving the shift)Slide6
Time Sheet Entry
Employees enter total number of hours worked for a day
This eliminates the need to clock in at the beginning and out at the end of a shift
TSE is a great alternative when:
The employee’s work location has no computer or other electronic device available
The employee’s work expectation is a set number of hours per week based on the hours estimated to complete a project
Employee can track hours and populate the time sheet as they are able (within payroll deadlines)
Employees can enter hours for a single day or multiple days at onceSlide7
Cost Codes
Used to track time worked at the fund (cost code) level
This allows employee to have one Banner position and one TCP job code and still track time on multiple projects (funds)
Multiple supervisors can approve the different Cost
C
ode shifts
When hours are exported to Banner, the exact time distribution by fund is loaded instead of employee’s default labor distribution
All sponsored funds automatically loaded in TCP; departments can request to have all funds in TCPSlide8
TCP to Banner Interface
Unapproved shifts only prevent the employee’s hours for that job from exporting
Coming soon – the same will be true for unapproved Missed PunchesSlide9
Data Validations
Run regularly by Payroll to ensure data integrity
Continued development to identify data discrepancies between TCP and Banner
For example:
Verify that employees and users have correct Banner PID in TCP
Verify that employee hours have an active Banner position
Compare total hours in TCP to total hours in
Banner
Verify
that employees do not have future hours recorded and approved in
TCP
Verify that employees are not able to approve their own hours
Clean up:
Identify active TCP users that have been terminated in Banner and remove access
Identify TCP employees that have no active jobs in Banner and have not worked in 90 days and suspend them (licensing requirement)Slide10
Time Sheet DemoSlide11
EMPLOYEE ACTIONS:
Click the
Time Sheet Entry
buttonSlide12
EMPLOYEE ACTIONS:
Select
Single entry (Time Sheet)
to add one shift
Slide13
EMPLOYEE ACTIONS:
Complete fields as noted above and c
lick the
Add
button
Enter
Date
worked
Enter estimated start
Time
Enter total
Hours
worked
Select appropriate
Job Code
Slide14
EMPLOYEE ACTIONS:
Review data entered, Edit or Delete as needed and c
lick the
Save
button
Or click the option to
Add new record
if more shifts need to be addedSlide15
EMPLOYEE ACTIONS:
Click the
OK
buttonSlide16
EMPLOYEE ACTIONS:
Select
Multiple entry (Time Sheet)
to add multiple shifts at once
Slide17
EMPLOYEE ACTIONS:
Complete fields as noted above and c
lick the
Save
button
Enter
Anchor Time
(est. start time)
Select applicable work
Week
Select appropriate
Job Code
(can use a difference Job Code per row)
Enter total hours worked in the
Sat – Fri
columnsSlide18
EMPLOYEE ACTIONS:
Click the
OK
buttonSlide19
SUPERVISOR ACTIONS:
Select
Employee .. Approval ManagerSlide20
SUPERVISOR ACTIONS:
Enter
Start
and
End
dates and click the
Update
button
Review shifts, highlight and grant management
Approval
as applicableSlide21
SUPERVISOR ACTIONS:
Select Employee
Edit hoursSlide22
SUPERVISOR ACTIONS:
Review the shifts, edit and approve as applicable Slide23
Cost Code DemoSlide24
EMPLOYEE ACTIONS:
Click the
Clock In
buttonSlide25
EMPLOYEE ACTIONS:
Continue
with acknowledged timeSlide26
EMPLOYEE ACTIONS:
Select applicable
Job CodeSlide27
EMPLOYEE ACTIONS:
Select applicable
Cost CodeSlide28
EMPLOYEE ACTIONS:
Successfully clocked inSlide29
MANAGER VIEW
:
Edit hours displays Cost Code next to the Total