Serves as the contractors invoice Constitutes the receiving report for the using bureau in documenting services received It is a computerinput document used to prepare contractor payments billing to bureaus and other aviation management reports ID: 1034647
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1. AMD-23:Documents services provided under existing contractual arrangements.Serves as the contractor’s invoice.Constitutes the receiving report for the using bureau in documenting services received.It is a computer-input document used to prepare contractor payments, billing to bureaus, and other aviation management reports.Aircraft Use Report (AMD-23)
2. The form is completed and signed by thecontractor’s representative and the approvingbureau official.Joint signing of the AMD-23 constitutes agreement by both parties as to the quantity of services provided.Aircraft Use Report (AMD-23)
3. Review AMD-23 Book: - Codes on inside covers - 3 colors - Number system - Do not have to start a new AMD-23 each day - New electronic version ??AMD-23
4. Aircraft AMD-23 User GuideAvailable from AMD’s Web site.Contains:General instructions to complete AMD-23 Pay Item and Use CodesExamples of how to fill out the lines
5. Parts of the AMD-23: Heading Information
6. Parts of the AMD-23: Pay Items / Charge Codes
7. May have multiple days on one AMD-23 Parts of the AMD-23: Pay Items / Charge Codes
8. Use FAA 3 letter designatorParts of the AMD-23: Pay Items / Charge Codes
9. Clock time in hours and minutes for SEATs. Parts of the AMD-23: Pay Items / Charge Codes
10. The “Elapsed Time or Quantity” column can be recorded in: Hours / Dollars / NumbersWhat you record in this column is based on what is in the “Pay Item Code” column to the right.Above is an example of flight time (FT) hours recorded in 100th. (1341 – 1405 = 24 minutes = .40)Parts of the AMD-23: Pay Items / Charge Codes
11. When entering numbers in the column, there are four digits in the column. Ignore the decimal point. Start on the right of the decimal point and work left.Example above shows a driver who drove 132 miles would be recorded as: 01.32Parts of the AMD-23: Pay Items / Charge Codes
12. When recording dollar amounts, round up or down to the nearest dollar and ignore the decimal point. Example: $198.00 would be recorded as 01.98Example: $7.43 would be recorded as: 00.07Parts of the AMD-23: Pay Items / Charge Codes
13. Example of Special Charge (SC) rounded down to the whole dollar and recorded. $57.43 If the decimal point is confusing, always document the amount in the remarks section.Parts of the AMD-23: Pay Items / Charge Codes
14. Each Pay Item has its own code. Codes can be found on the inside covers of the AMD-23.Most frequently used codes in the SEAT program:FT – Flight TimeEP – Extend PilotET – Extend DriverAV – AvailabilityUA – Unavailability SM – Service MilesPD – Per DiemParts of the AMD-23: Pay Items / Charge Codes
15. Record the fire chemical or water amount delivered. Note: The “Payload” column and the “Use Code” column go together. One records the amount and the other identifies the product. Parts of the AMD-23: Pay Items / Charge Codes
16. Pilots initials; must have for payment. Parts of the AMD-23: Pay Items / Charge Codes
17. Billee Codes are issued by AMD to most every State and Federal agency as identifier codes. A list of Billee Codes can be found on AMD’s Web site.Parts of the AMD-23: Pay Items / Charge Codes
18. Use Codes are found on the inside of the AMD-23 cover. They are required any time flight time (FT) has been entered in the “Pay Code Item” column.Parts of the AMD-23: Pay Items / Charge Codes
19. Each agency has their own format and numbering system. SEMG is not required to know all the different types of coding ! Charge Codes are provided to the SEMG by their supervisor. Caution ! Different SEATs being managed at the same base may be using different charge code formats.Parts of the AMD-23: Pay Items / Charge Codes
20. There is a critical relationship between the Billee Code and the charge code. They must be from the same agency.Example:If using the BLM Billee Code, you must use the BLM charge code format. (Line 1)ORExample:If using a Forest Service Billee Code, you must use the FS charge code format. (Line 2)Parts of the AMD-23: Pay Items / Charge Codes
21. Must have SEMG initials. Cannot process payment without them. Parts of the AMD-23: Pay Items / Charge Codes
22. Examples of Charge Code Formats
23. Use this column to document any items needing clarification or additional comments.Better to document too much rather than too little !Parts of the AMD-23: Remarks and Signatures
24. Signatures! The AMD-23 cannot be processed without them.Make sure your contact information (phone number, address, and printed name are legible. Parts of the AMD-23: Remarks and Signatures
25. Use the forms completed for the “Day in the Life of an SEMG” exercise.We will work together to complete an AMD-23 for that day’s events.AMD-23 Exercise
26. AMD-23 Exercise – Complete the top part of the form
27. AMD-23 Exercise – Form Check !
28. AMD-23 Exercise – Complete the flight time lines Take 5 minutes and fill in the second flight time line.
29. AMD-23 Exercise – Form Check !
30. AMD-23 Exercise – Add the Availability Line
31. AMD-23 Exercise – Add the Extended Pilot LineTake 5 minutes and fill in the Extended Pilot line.
32. AMD-23 Exercise – Form Check !
33. AMD-23 Exercise – Add the Per Diem Line
34. AMD-23 Exercise – Add the Service Miles LineNote: “Elapsed Time or Quantity” columnNow has Hours, Dollars & Numbers !
35. AMD-23 Exercise – Add Any Needed Documentation
36. AMD-23 Exercise – Double Check !! Double Check !!If FT is used, the Use Code column must be filled out or AMD will not process.
37. AMD-23 Exercise – Double Check !!Signatures complete and legible !
38. AMD-23 Exercise – Some Curves ???If unavailability occurs, document on two lines. Use the Conversion Chart to convert hours into hundreds.Make sure to document
39. AMD-23 Exercise – Some Curves ???Example of Special Charges (SC)Make sure to document
40. AMD-23 Exercise – Some Curves ???Example of Extra Per Diem(Relief Crew)Make sure to document
41. AMD-23 Exercise – Some Curves ???How many miles were driven ?