General guidelines for payments made with University funds on Limited Purchase Orders Limited Purchase Checks amp Payment Request Revised 112009 Accounts Payable Department Accounts Payable Accounts Payable Functions ID: 1029568
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1. Procurement to Pay TutorialGeneral guidelines for payments made with University funds on Limited Purchase Orders, Limited Purchase Checks, & Payment RequestRevised 11/2009Accounts Payable DepartmentAccounts Payable
2. Accounts Payable FunctionsRevised 11/2009Accounts Payable Department
3. Direct Deposit/ACH Info.Revised 11/2009Accounts Payable DepartmentDirect Deposit Form
4. Table of ContentsRevised 11/2009Accounts Payable Department GO GO GO GO GO GO
5. Course ObjectivesRevised 11/2009Accounts Payable DepartmentBack to Table of Contents
6. Policy InformationUniversity Policy provides guidelines for small dollar purchases. You are responsible for following these policies when you make purchases. The Purchasing Department maintains contracts with many suppliers for all kinds of merchandise. In addition to University contracts, the state has contracts that are available. Using these contracts could mean substantial savings. Please view http://www.generalservices.utah.gov/statewidecontracts/Contracts.aspx for additional information or call the Purchasing Department to speak with the appropriate buyer for help with identifying these sources.A part of your purchasing responsibility includes compliance with the University’s policy governing Small, Minority and Woman-owned Businesses (See University Policy 3-100:III.D.4). Contact the appropriate buyer in Purchasing for commodity-specific information.Revised 11/2009Accounts Payable DepartmentBack to Table of Contents
7. Procurement to Pay MethodsThe Preferred Methods of Procurement is an excellent quick reference guide which helps in determining which financial instrument can be used to make a purchase.Revised 11/2009Accounts Payable DepartmentPrintable Version
8. Financial DocumentsRevised 11/2009Accounts Payable DepartmentThe total time needed to complete the entire tutorial is approx. 30 minutes.Throughout the tutorial, hyperlinks are shown in blue text. The escape key on your keyboard will take you out of the tutorial at any time. GO GO GO
9. LIMITED PURCHASE ORDERS(LPO)How to fill out the LPO AgreementObtaining LPO’sHow to fill out and use an LPORevised 11/2009Accounts Payable DepartmentBack to Table of Contents
10. LIMITED PURCHASE ORDERSRevised 11/2009Accounts Payable Department
11. WHEN TO USE AN LPORevised 11/2009Accounts Payable DepartmentConsult the Preferred Methods of Procurement Chart for limitations.
12. HOW TO OBTAIN LPO’sRevised 11/2009Accounts Payable Department
13. THE LPO AGREEMENTRevised 11/2009Accounts Payable Department* Your delivery code can be found on the Employee page in the CIS or you can call Purchasing.
14. HOW TO FILL OUT THE LPORevised 11/2009Accounts Payable Department
15. HOW TO FILL OUT THE LPORevised 11/2009Accounts Payable Department*Our new tax exempt # is: 1187443-002-STC
16. LIMITED PURCHASE CHECKS(LPC)How to fill out the LPC AgreementObtaining LPC’sHow to fill out & use an LPCRevised 11/2009Accounts Payable DepartmentBack to Table of Contents
17. LIMITED PURCHASE CHECKS (LPCs)Revised 11/2009Accounts Payable Department
18. OTHER LPC CONSIDERATIONSRevised 11/2009Accounts Payable Department
19. ALLOWABLE LPC EXPENDITURESRevised 11/2009Accounts Payable Department
20. LIMITED PURCHASE CHECKSRevised 11/2009Accounts Payable Department
21. THE LPC POSITIVE PAY SYSTEMRevised 11/2009Accounts Payable Department
22. HOW TO OBTAIN LPC’sRevised 11/2009Accounts Payable Department
23. THE LPC AGREEMENTRevised 11/2009Accounts Payable Department* Your delivery code can be found on the Employee page in the CIS or you can call Purchasing.
24. Payment Request(PR)Types of expenditures paid on a Payment RequestHow to fill out a Payment RequestRevised 11/2009Accounts Payable DepartmentBack to Table of Contents
25. Payment Request (PR)Revised 11/2009Accounts Payable Department
26. EXPENDITURES REQUIRING A PRRevised 11/2009Accounts Payable Department
27. WHERE TO FIND THE PRRevised 11/2009Accounts Payable Department
28. HOW TO FILL OUT THE PRRevised 11/2009Accounts Payable Department
29. HOW TO FILL OUT THE PRRevised 11/2009Accounts Payable Department
30. HOW TO FILL OUT THE PRRevised 11/2009Accounts Payable Department
31. TRAVEL RELATED PR’sRevised 11/2009Accounts Payable DepartmentClick to view Travel’s Website
32. FLOWCHART FOR TRAVEL PAYMENTSRevised 11/2009Accounts Payable DepartmentClick to view Travel’s WebsitePrintable Version of Flowchart
33. NEXT DAY PR’sRevised 11/2009Accounts Payable Department
34. APPENDIXRevised 11/2009Accounts Payable Department GO GO GOBack to Table of Contents
35. STOP PAYMENT INFORMATIONRevised 11/2009Accounts Payable DepartmentStop Payment Form
36. ADDITIONAL TRAINING AVAILABLERevised 11/2009Accounts Payable Department