LaunchBuzz event key planning steps Define objectives and success criteria Define event audience Identify scenarios of focus and the value they will provide to staffnot just to IT Create dayinthelife scripts for scenarios of focus that showcase value they provide to staff ID: 1003164
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1. Launch/Buzz Event Planning
2. Launch/Buzz event - key planning stepsDefine objectives and success criteriaDefine event audienceIdentify scenarios of focus and the value they will provide to staff…not just to ITCreate day-in-the-life scripts for scenarios of focus that showcase value they provide to staff Outline event flow/agenda Book event spaceCreate event promotion/communications planDevelop event engagement planRecruit and ready volunteers to help with the event Post-event recap – capture success metrics and other collateral from event for future OneDrive project promotion
3. Buzz event outline - sampleGoalBuzz and launch event(s) to showcase the value Office 365 provides to employees – via high value scenarios identified, such as: Save, share and collaborate on files anytime, anywhere (OneDrive)Create impactful content together – from wherever you are working (Office)Share sites and content (SharePoint)FormatBuzz event(s): In person Key note from executive sponsor to kick off event Booths/stations at onsite event that showcase/demo high-value Office 365 scenarios – scriptedIT Booth/station at onsite event to showcase help desk, hardware and roadmap items –such as Windows 10, Surface and EMSStage in waves depending on audience so that those who attend have the time to visit each booth/station and see the scenario demo Event themesHow Office 365 creates value for employees…showcase/demo scenarios (day in the life)
4. Promotion Communications plan for event – promote event and its value to staff. Suggested ideas include: Brand event in relation to value O365 will provide to staff Intranet articlesDigital bannersTeam meetingsEmails Posters/tent cards Event engagement ContestsSwagUser stories – not just ITBranding – t-shirts for those hosting events, posters, tent cards Treats – candy, cupcakes Video – to harvest event moments for future promotion regarding Office 365 project Buzz event outline – sample continued