Business Priorities Presentation Agenda Agenda Business Drivers Challenges Business Capabilities Summary and Next Steps Demonstration Business Context 70 percent of projects fail to meet schedule cost and quality goals ID: 598475
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Slide1
Project Portfolio Management
Business Priorities PresentationSlide2
Agenda
Agenda
Business Drivers / Challenges
Business Capabilities
Summary and Next Steps
DemonstrationSlide3
Business Context
70 percent of projects fail to meet schedule, cost, and quality goals
Gartner
50 percent of projects are delivered over budget
Gartner
Fewer than 40 percent of projects met business objectives one year after initiation
KPMG
80 percent of IT organizations are putting processes in place to improve alignment
ForresterSlide4
Business Drivers
Align investments with business strategy
Measure corporate performance
Manage the costs of projects and programs
Optimize resource allocation across the
organization
Maximize productivity of individuals working on projectsSlide5
Business
Select project proposals that have the highest value
Execute projects effectively
Collaborate and manage project work
Have the right people for the right job at the right time
Optimize investment return vs. cost
Choose investments objectively instead of subjectively
Challenges
Challenges
Track time spent on managed work
Provide meaningful reports on business initiatives
Alleviate management concern over complexity and high cost of IT
Prove the business value of IT projects
IT
ChallengesSlide6
A solution should help…
…by providing the
ability to
Align investments with business strategy
Define, prioritize, and communicate the actual business strategy
Consistently evaluate, rank, and rate competing investment requests
Ensure investments are properly aligned with business strategy
Measure corporate performance
Use key performance indicators (KPIs) for corrective actions
Use early indicators of project performance to support decision making
Provide better visibility into and control of risk factors and issues
Manage the costs of projects and programs
Predict financial performance
Gain visibility into work efforts across business units
Optimize initiatives to increase productivity with fewer resources
Optimize resource allocation across the organization
Build a skills inventory
Effectively allocate resources
Track resource performance
Maximize productivity of individuals working on projects
Share and find project artifacts
Ensure project leaders communicate clear objectives about work performance
Solution SupportSlide7
Agenda
Agenda
Business Drivers / Challenges
Business Capabilities
Summary and Next Steps
DemonstrationSlide8
[ Insert Demo Title ]
DemoSlide9
Agenda
Agenda
Business Drivers / Challenges
Business Capabilities
Summary and Next Steps
DemonstrationSlide10
Solution’s Business Drivers
ALIGN INVESTMENTS WITH BUSINESS STRATEGY
MAXIMIZE PRODUCTIVITY OF INDIVIDUALS WORKING ON PROJECTS
OPTIMIZE RESOURCE ALLOCATION ACROSS THE ORGANIZATION
MANAGE THE COSTS OF PROJECTS AND PROGRAMS
MEASURE CORPORATE PERFORMANCESlide11
Sophistication of the Solution
ALIGN INVESTMENTS WITH BUSINESS STRATEGY
MAXIMIZE PRODUCTIVITY OF INDIVIDUALS WORKING ON PROJECTS
OPTIMIZE RESOURCE ALLOCATION ACROSS THE ORGANIZATION
MANAGE THE COSTS OF PROJECTS AND PROGRAMS
MEASURE CORPORATE PERFORMANCE
Phase 1
Provides basic support for the most critical elements of the business driver
Phase 2
Provides adequate, typical support for critical and priority elements of the business driver
Phase 3
Provides thorough, streamlined support for the business driver that enables differentiated levels of performanceSlide12
Range of Business Capabilities
Business Driver:
Align investments with business strategy
Phase 1
Phase 2
Phase 3
Communicate business strategy effectively by using diagrams, charts, and written descriptions, and then collect, update, and manage initiative requests and related information
Collect project investment requests and establish a system to rank and assess them
Prove investment worth by defending investment positioning
Collect and objectively prioritize business drivers, and then drive consensus among executives
Identify and select project investment requests by scoring that is aligned with business drivers
Select investments based on rational decisions rather than emotions
Provide organizational control and action according to business strategy
Enable a rationalized approach to choose which investments have the highest return and alignment to business strategy
Enhance the business value of the portfolio, to ensure that the mix of investments aligns to established business strategySlide13
Range of Business Capabilities
Business Driver:
Measure corporate performance
Phase 1
Phase 2
Phase 3
Report corporate effectiveness or failure
Get early performance information regarding projects
Identify and collect information about project risks and issues
Make KPIs and underlying performance data available organization-wide
Make better decisions by standardizing work effort reporting
Identify and fix problems at a project level by using risk mitigation
Automate action on trends, alerts, and performance
Transmit work effort to LOB and financial systems, pull metrics from financial systems, and combine the results in a comprehensive corporate reporting portal
Build tools to support a comprehensive risk management programSlide14
Range of Business Capabilities
Business Driver:
Manage the costs of projects and programs
Phase 1
Phase 2
Phase 3
Measure financial performance per project
Maintain a list of projects that is distributed to executives across the organization
Track organization-wide budget performance
Track financial performance consistently across all projects and initiatives
Eliminate duplicate work effort by making work performed and the results more visible
Select investments based on prioritized business value and budget
Ensure that project financial data automatically flows into and from financial systems
Reduce effort on low-value projects and programs
Plan demand-management scenarios and make informed decisions about outsourcingSlide15
Range of Business Capabilities
Business Driver:
Optimize resource allocation across the organization
Phase 1
Phase 2
Phase 3
Assess capacity vs. demand on a skill level
Assign resources as they're needed without formal processes
Track resource performance per project manually
Find the right people based on matching their skills, identify optimal project start dates, and assess when to delay projects
Select the right resource based on skill set and availability, make resource assignments centrally visible, and communicate effectively with resources
Automate resource tracking
Understand organizational capabilities across work management scenarios, make headcount and outsourcing decisions, and normalize capabilities decisions from multiple sources
Make smart scheduling decisions about the planning horizon based on forecasted projects and programs
Plan demand-management scenarios and make informed decisions about outsourcingSlide16
Range of Business Capabilities
Business Driver:
Maximize productivity of individuals working on projects
Phase 1
Phase 2
Phase 3
Increase worker productivity and the consistency of deliverables
Enable project teams to understand a basic schedule and deadlines for work assignments
Collectively create, find, and store project artifacts in real time
Ensure that project schedules and deadlines are enforced
Improve cross-team collaboration
Provide a single interface to enter time information, and automatically post employee work data in billing systemsSlide17
Agenda
Agenda
Business Drivers / Challenges
Business Capabilities
Summary and Next Steps
DemonstrationSlide18
Potential Business Benefits
Optimize the portfolio of initiatives to maximize business value
Enable highly efficient and productive project teams
Save time and money executing projects
Standardize investment procedures, rules, and plansSlide19
Next Steps
Discuss your priorities with IT
Map to systems requirements
Understand what can be leveraged
Develop a high-level road map for deploying integrated capabilities
Translate back into business capabilities enabled/supported
Review the proposed business capability road mapSlide20