APPRAISAL REPORT RECORDING ONLINE WINDOW SPARROW Agenda SPARROW Snapshot of Features Workflow Setting Authorisation amp Access Roles Document Upload option Digital Signing amp eSigning ID: 1026001
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1. eOffice – SPARROW SMART PERFORMANCE APPRAISAL REPORT RECORDING ONLINE WINDOW
2. SPARROW – Agenda
3. SPARROW – Snapshot of FeaturesWorkflow SettingAuthorisation & Access Roles Document Upload optionDigital Signing & e-SigningOnline PAR GenerationCentralized Database De-Centralised AdministrationDelegation ( Authority & Permission)Linkage to eOffice PIMS (eService Book)Alerts & Notifications
4. SPARROW - ProcessSelect the Assessment Year and Officer Reported UponSelect Period of Assessment, Work Status and Form TypePAR GenerationDefine channel of submission of APAR Reviewing AuthorityPAR DiscloserReporting Authority Officer fill Self AppraisalPAR Completion (Closure)Accepting AuthorityPSU Custodian PSU CustodianPAR Submission By Respective OfficersDOSSIERService Controlling Authority- DPEMoU Targets (issued by DPE) in Section I, using update section I
5. SPARROW – Roles RolesFunctional(Two categories)Ownership Service Controlling Authority- DPEPAR Custodian/Nodal Officer -(PSUs)PAR Custodian/Nodal Officer (Alternate)- PSUs)PAR Generation/Work flow creationPAR Manager (PSUs)Hierarchy (Channel Of Submission)(PSUs and All India Service officers)Reporting Authority Reviewing AuthorityAccepting AuthorityApplication (Employee Database)EMD Manager (DPE)System (System Setup)System Administrator (Assignment Of Roles) – DPE Nodal Officer
6. SPARROW – Roles (Functional – Ownership) RoleResponsible WhoDSC / eSign (Req)PAR Custodian (Overall)- DPECustodian of the SPARROW DatabaseComplete Dashboard viewCustodian of the Central Repository of ePAR (Dossier of officers)Service Controlling Authority – Department of Public Enterprises (DPE)YesPAR Custodian(Primary) -PSUsIs the custodian of the PARs of the respective PSU.General Manager (HR)/ AdminYesPAR ManagerSets the channel of submission (Reporting/Reviewing/Accepting Authority) in Workflow for PAR, to assist the work of CustodianAssistant from HR Section of PSUs No
7. SPARROW – Roles (Hierarchy) RoleResponsible WhoDSC/ eSign (Req)OfficerFill the PAR Form and Submit to Reporting Officer as per the defined schedule and time lineOfficer Reported UponYesReporting AuthorityAssessment of the PARReporting Officer grades the PAR forwarding to Reviewing Officer-do-YesReviewing Authority Reviews the comments of the Reporting OfficerReviewing Authority grades the PAR and forwards to the Accepting Authority-do-YesAccepting AuthorityAccepting Authority is responsible for finalizing the PAR -do-Yes
8. SPARROW – Roles (Application) RoleResponsible WhoDSC / eSign (Req)EMD ManagerUpdating the employee information On transfer/superannuationOn new joiningImmediate action on update to happen on issue of transfer orderDepartment of Public Enterprises (DPE)No
9. SPARROW – Roles (System) RoleResponsible WhoDSC/ eSign (Req)PAR AdministratorSets the PAR System parametersPAR/Appraisal TemplatesPeriod of appraisal Populates all the primary databasesUpdate and maintain the PAR templates for the respective cadres Assign and De-assign of SPARROW RolesCustodian of SPARROW DatabaseDepartment of Public Enterprises (DPE) NoSystem AdministratorDevelopment/Enhancement of SPARROW ApplicationTechnical Support NICNo
10. SPARROW – WorkflowStandardNormal flow of submission Flow will be based on the set hierarchy of Reporting/Reviewing/AcceptingRepresentationSent by Custodian to Representation Competent Authority to take necessary decisionManual Workflow :To Define the transition point of the electronic PAR to be manually submitted
11. SPARROW –Roles and ResponsibilitiesPAR Custodian - PSUs (Primary & Alternate)
12. SPARROW – Getting StartedUser/Official SPARROW ApplicationNIC eMail idDSC/ eSignePAR for Online submissionEmployee data Workflow to be setPAR to be Generated
13. SPARROW – Help Resources
14. SPARROW – System RequirementOS: MS Windows, LinuxBrowser: Internet Explorer 10 or higher/ Mozilla Firefox 52.9 ESRAdobe Reader 7.0 or higherNIC eMail Employee DataWorkflow entryRolesMapping Users to the RolesDSC ProcessCentralized hosting at NIC data center.Multiple network linesBest view resolution: 1024 X 768 pixelsRAM: 2 GB DDR or higherScannersAdministrativeHardwareClient SystemDataPre- Requisites
15. Thank You