Professional Development and Technical Assistance Update on Institutional Effectiveness Randy Beach At Large Representative ASCCC Julie Bruno Vice President ASCCC Barry Gribbons Deputy ID: 586979
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Goal Setting, Data Access, Professional Development, and Technical AssistanceUpdate on Institutional Effectiveness
Randy Beach, At Large Representative, ASCCC
Julie Bruno, Vice President, ASCCC
Barry
Gribbons
, Deputy
Chancellor,
College of the Canyons
Theresa
Tena
, Vice Chancellor,
Institutional Effectiveness Slide2
OverviewIEPI OverviewLessons Learned from Year OneUpdatesIndicatorsTechnical Assistance – Partnership Resource TeamsProfessional
Development
Policy and Practice
What’s Next?
Questions and CommentsSlide3
What is IEPI?Institutional Effectiveness Partnership InitiativeLeadershipExecutive CommitteeAdvisory CommitteeComponentsIndicators
Technical Assistance
Professional Development
Policy and PracticeSlide4
Lessons LearnedHow did it go?What worked?
What didn’t?
What could be better?Slide5
Lessons LearnedGreat Depth of Expertise from within the SystemStrong willingness to help and receive helpPositive Partnership Resource Team training and experiencesChallenges resulting from CEO Turnover
Adjust logistics, especially college preparation for a teamSlide6
Lessons LearnedIncrease PRT pool, especially with CBO and MIS/ITEmerging workshop structureHosted at colleges when possible Encourage teamsPresent promising practicesFocus on developing plans
Great Response to Seed Grants, though slower requests than expectedSlide7
Context for Indicator Framework Statutorily requiredBoard of Governors adopted Year-One framework March 16, 2015All 112 colleges adopted goals framework and set goals by June 30, 2015Indicator Portal was created: https://misweb.cccco.edu/ie/DistrictSelect.aspxSlide8
Indicators: Year 1
Student Achievement
Completion
Prepared
Unprepared
Overall
Remedial Rate
Math
English
ESL
CTE Completion Rate
*Course Completion Rate
Degrees
Certificates
Transfers
Accreditation Status
*Accreditation Status
Fiscal Viability
Salary and Benefits
FTES
Annual Operating Excess/Deficiency
*Fund Balance
Cash Balance
State and Federal Programmatic Compliance
*Overall Audit OpinionSlide9
Context for Indicator Framework Indicators useful in informing PRT visitsColleges/Districts gauge their progress for internal planning purposesSlide10
Indicators: Year 2Course Completion Rate: Change to Fall from AnnualCollege Choice: Unprepared / Basic SkillsCollege Choice (Additional Optional)Audit Separate into ThreeSlide11
Indicators: Year 2
Student Outcomes
Completion
Prepared
Unprepared
Overall
Remedial Rate
Math
English
ESL
CTE Completion Rate
Course Completion Rate
College Choice Unprepared/Basic
Skills
Degrees
CertificatesTransfers
Accreditation Status
Accreditation Status
Fiscal Viability
Salary and Benefits
FTES
Annual Operating Excess/Deficiency
Fund Balance
Cash BalanceState and Federal Programmatic ComplianceAudit Opinion FinancialStateFederal
Any Category:
Optional: College Choice Slide12
Indicators: Year 3AccessParticipation Rate: Traditional plus GISPercent of Students Who Apply RegisteringEmployment and Wage DataCTE Outcomes Survey
EDD Data
Dozens of Additional Indicators to Help with Internal Planning
Limit the Number of Required Targets
Disaggregations
Pilot
VisualizationsSlide13
Technical AssistancePartnership Resource Teams (PRTs)Made up of peers (faculty, administrators, classified professionals)Utilize the “Appreciative Inquiry” Approach
Strive to be positive
, constructive, and solution-
oriented
P
rovide
assistance without judgment or predetermined courses of action
Provide an opportunity
to brainstorm ideas and share challenges with peers
.
Underlying governance and resource issues surface and become
evident
Are a professional development opportunity for volunteers statewideSlide14
Technical AssistanceVisit 1: Gathering Information and Establishing ScopeVisit guided by the letter of interest Visit 2
: Helping the College Develop Its Innovation and Effectiveness
Plan
Based on interviews and review of materials provided (AI) relevant to the letter of interest;
Visit 3
and Any Subsequent Visits: Following
Up
Manner of follow-up based on the needs of the college
Wrap-Up and EvaluationSlide15
Technical Assistance31 institutions selected to receive technical assistance by Partnership Resource TeamsSpring 2015 cohort includes 8 institutions Fall 2015 cohort includes 15 colleges, 1 center, and 1 district
Spring 2016 cohort includes 6 institutions
Seven of the ten colleges currently with accreditation sanction being served by
PRTsSlide16
Technical AssistanceA pool of more than 230 subject matter experts from within CCC system to populate PRTs. Application link:IEPI PRT Resource Pool Faculty Survey
PRT
Training occurs twice each year, through a webinar and two face-to-face workshopsSlide17
Technical AssistanceRequests for helpIntegrated planning at all levels, with resource allocationSLO and SAO assessment, reporting, improvement, and integration with institutional planning
Using student success and achievement data for improving decision-making and institutional effectiveness
Enrollment
managementSlide18
Technical AssistanceRequests for helpDelineation of function between college and districtTechnology tools for monitoring and management of institutional effectiveness processesImprovement of governance, decision-making, and communicationFiscal management and strategiesSlide19
Partnership Resource TeamFaculty observations Lessons Learned“AHA!” momentsInstitution visits – what was the most helpful observation to your institution?Suggestions going forward?Slide20
Professional Development GoalsDisseminate effective practices to deliver outstanding educational programs and results to students Identify pitfalls to avoidProvide regional workshopsProvide access to an Professional Learning Network supplemented by regional workshops and webinarsSlide21
Professional DevelopmentThrough September 2015, total of more than 1,000 participants at IEPI-sponsored workshopsSix “What is IEPI/Framework of Indicators” workshops Six Student Support (Re)defined workshopsTwo Enrollment Management workshops
Coming Attractions
Additional Student Support (Re)defined Workshops
Integrated Planning
Diversity in Hiring
Inmate Education
California Conservation Corps
Audit and Fiscal
IssuesSlide22
Professional DevelopmentOnline ClearinghouseCoordinated by Success Center for California Community Colleges with TTIP South Pulls together hundreds of resources by topic (e.g., integrated planning, SLO assessment, board governance, etc.), highlighting exemplary practicesWill include system-wide calendar and other features Anticipated release, November 2015Slide23
Policy and PracticeInitiation of a communication plan and collection of successful college practices to share with other California Community CollegesProposal to conduct research to see what we can learn from reviewing IE practices and standards used in other states Proposal to develop a list (or rubric) of best practices in areas identified in Letters of Interest.Proposal to form a community of practice for ALOs or College Accreditation Liaison Officers and ChairsSlide24
What Makes This Work?Constituent Group EngagementQuality Workshops and Technical AssistanceSeed GrantsVoluntary, Not RequiredCollaboration Across Institutions and GroupsCommitment to AdvancementSlide25
What’s Next?Slide26
Next StepsGiven 2015-16 budget augmentation ($2.5 M to $17.5 M) and Chancellor’s Office additional 6 new staff: Expand number of colleges, districts, and centers servedAdopt Year-Two IEPI goals framework by Board of Governors at November 2015 meeting Slide27
Next StepsRoll out of IEPI Strategic Communications— ensure colleges/districts and external audiences understand value and benefits of IEPIEstablish a voluntary Community of Practice focused on colleges/districts visited by Partnership Resource Teams. IEPI set a goal to have the first multi-day cohort in Spring 2016 Slide28
Next Steps$12 M to identify and disseminate effective practices—Board of Governors to award RFP at November 2015 meetingDevelop content/materialsDedicate staff to develop content and coordinate activity
Deploy resources to disseminate content—in person, online, regional
Support the Professional Learning Network
Evaluate the activitySlide29
Questions and Comments?Slide30
ResourcesASCCCChancellor’s Office Institutional Effectiveness Division
IEPI Report
IEPI – College of the Canyons
Indicators Portal
Student Success Center
Professional Learning Network
Emails
Randy Beach –
rbeach@swccd.edu
Julie Bruno –
jbruno@sierracollege.edu
Barry
Gribbons
–
Barry.Gribbons@canyons.eduTheresa Tena – ttena@CCCCO.edu