New Adviser Training 2016 Fall Semester - PowerPoint Presentation

Slide1

New Adviser Training

2016 Fall Semester

Academic & Career Advisement Center

Jim Gadzinski, DirectorSlide2

Academic & Career Advisement Center (ACAC) – Two Locations

Academic Advising Services

All New Freshmen

Undeclared, FP, CTP and GENU continuing students

Career Exploration

and

Placement Services (Career Services)

Academic Skill Development

Academic Proficiency System

First Year Experience (FYE)

FP and CTP

All-Campus Tutoring

Informal Degree Audits

Declaring/Changing Majors

New Student Orientation

Walk-in/Drop-in/On-line ServicesSlide3

Anatomy of an Academic ProgramSlide4

Liberal Studies Notes

“Liberal Studies” will be retired and replaced with “General Education” for the 2017 Fall Semester

Students entering this fall will complete LS, unless…

t

hey choose to take the bulletin in effect at the time of their graduation, or

t

hey declare a major not in effect until 2017 Fall or afterSlide5

Academic Programs at NMU

Liberal Studies 30-40 Credits

Health Promotion

*

0

-2 Credits

Major 32-87 Credits

Other Required Courses 0-48 Credits

Minor 20-30 Credits

General Electives 0-30 Credits

Baccalaureate

*

120-150

(124-150)

Credits

Associate

*

60-90

(62-95)

Credits

*Beginning with 2016-2017 Bulletin

Let’s look at each individually…Slide6

The Liberal Studies Program

Foundations of (except Division 5)…

Div 1–Communication 6-8 Credits

Div 2–Humanities 6-8 Credits

Div 3–Natural Sciences/Mathematics 6-8 Credits

Div 4–Social Sciences 6-8 Credits

Div 5–Formal Communication Studies 3-4 Credits

Div 6–Visual & Performing Arts 3-4 Credits

Total Liberal Studies Program 30-40 Credits

NOTE: Associate Degrees require varying credits of Liberal Studies.

– No limit on credits from any one department –

– Students may “double count” LS courses in the major or minor –Slide7

Liberal Studies and Graduation Requirements

Div 1–Communication:

Students must complete EN111 and EN211 with a grade of “C” or better

Div

3–Natural Sciences/Math:

Math is only necessary if required in the major or minor or as a prerequisite for a class (NMU

currently

does not

have a math requirement)

Students must select and complete a scientific lab course from this divisionSlide8

Liberal Studies and Graduation Requirements

Upper-Division Requirement:

Students must complete a 300- or 400-level course of at least 3 credits (Div. 2, 4, 6)

Pre-requisites for upper-division LS courses include completion of Division 1 and sophomore standing

World Cultures Requirement:

Students must complete a course designated as World Cultures of at least 3 credits (Div. 2, 4, 6)

Defined as non-Western, non-Anglo Saxon

May be met in the major/minor; most students complete by taking LS courses designated as WC (*)Slide9

Health Promotion

Only students enrolled prior to 2016 Fall

Students must complete HP200 (Physical Well Being):

One credit hour course

Required for all students (B, AS, C)

Students must complete a 200-level HP activity course:

One credit hour course

May count up to 6 credits of HP for a bachelor’s degree (including HP200) – two programs in H&HP allow 10 credits

HP courses no longer count as repeats

Appeals to waive requirement – see H&HP DepartmentSlide10

The Major

Individual program requirements differ according to academic department

GPA requirements/”C” or “C-” or better rules

Upper-division requirements

Retake policies (e.g., Math/CS, Education)

Departmental approval may be granted for waivers (rare) or substitutions (almost too often) – see your Department Head first

Students with a double-major are not required to complete a minor (unless the minor is necessary for licensure or certification, e.g., Social Work/Human Behavior cluster minor)Slide11

“Other Required” Courses

Most frequently used in lieu of a minor

Some programs do not list “other required,” but, in actuality…

Some have “hidden” pre-requisites (e.g., requiring DD102, but not listing DD100)

Watch out for LS courses listed as “other required” (Business – 16 credits of LS work)Slide12

The Minor

A “normal” minor is usually 20-22 credits

Minors of 24 or higher credits are usually “teachable” minors (secondary

ed

majors)

Minors may not be required in all majors

Some minors are required with certain majors (e.g., SW and HB cluster minor)

Again, students with a double-major are not required to complete a minorSlide13

General Electives

Not included in Bulletin – must do the math!

Any course, 100-level or higher, counts for general elective credit, except:

Only six credits of COS for BA/BS degree

Only three credits of COS for AS degree

Less-than 100-level courses (vocational) do not count for BA/BS, but may count for associate, certificate or diploma

Combine these with “double-counted” courses and complete second major or second or third minor (more marketable, knowledgeable, etc.)Slide14

Recap…

Liberal Studies 30-40 Credits

Health Promotion

*

0

-2 Credits

Major 32-87 Credits

Other Required Courses 0-48 Credits

Minor 20-30 Credits

General Electives 0-30 Credits

Baccalaureate

*

120-150

(124-150)

Credits

Associate

*

60-90

(62-95)

Credits

*Beginning with 2016-2017 Bulletin

“How many should I take?”Slide15

SUN

MON

TUES

WEDS

THURS

FRI

SAT

Midnight to Morning

SLEEP

(8 hours per night =

56 hours per week)

8:00 a.m.

BREAKFAST

(1 hour per day = 7 hours per week)

9:00 a.m.

EN

111

EN 111

EN

111

EN 111

10:00 a.m.

MA 111

MA

111

MA 111

MA 111

11:00 a.m.12:00 noonLUNCH (1 hour per day = 7 hours per week)1:00 p.m.MU 125MU 125MU 125MU 1252:00 p.m.SO 101SO 101SO 101SO 1013:00 p.m.4:00 p.m.5:00 p.m.DINNER (1 hour per day = 7 hours per week)6:00 p.m.STUDY TIME(2 hours per credit hour = 32 hours per week)7:00 p.m.8:00 p.m.9:00 p.m.10:00 p.m.

“Useable” Time

= 43 Hours!Slide16

Here’s What

W

e

T

ell ‘

em

To increase your chances of success:

l

earn how to manage time,

p

repare for class lectures (like you would prepare for an exam)

e

ngage your instructors, and

g

o to class every day.Slide17

Academic ProficiencySlide18

Definitions

Academic Good Standing

Overall NMU GPA of 2.00 or higher

Warning Probation (WP)

Overall NMU GPA = 1.99 to 1.70

Must sign an AP Agreement

May not be academically suspended

Academic Probation (AP)

Overall NMU

GPA = 1.69 to

0.00

Must sign an AP Agreement

Must meet specific GPA requirements to remainSlide19

Definitions (Continued)

Immediate Academic Suspension*

New

students in 1

st

semester at NMU – FR

and

TR

At least eight credits and 0.00

GPA

first

semester

Academic

Suspension*

Students

on AP that do not meet specific GPA

Suspended

for one calendar year, unless an appeal is granted to return earlier

Academic

Dismissal*

Students

that return after a suspension and again do not meet required GPA

Must

wait one calendar year to appeal

Appeal

must be granted to return

*All 15 state universities honor each other’s suspensions and dismissalsSlide20

Academic Probation GPA Standards

Overall GPA Credit Hours

(at the end of the semester)

Semester GPA Required

to Remain at

NMU

Less than 28 Credit Hours

(Freshmen)

1.70

Semester GPA

28 to 56 Credit Hours

(Sophomores)

1.80

Semester

GPA

More than 56 Credit Hours

(Juniors

and Seniors)

2.00

Semester GPASlide21

Myths

Students on AP…

are assigned specific probation advisers outside of their academic department (FALSE).

can register for, or drop/add, courses before signing their AP Agreement (

FALS

E).

are limited to 12 credits per semester (FALSE).

only take courses approved by their adviser or the ACAC (FALSE).

are prohibited from taking upper-division courses (FALSE).Slide22

Advising

Nuts ‘n BoltsSlide23

Academic Adviser Priorities

Forging a relationship with advisees (get them “connected”) and provide someone they may go to for help

Identifying possible majors and determining the “right fit”

Setting academic and career goals

Obtaining resources and assistance

Helping

students select appropriate coursesSlide24

Transfer Studen

ts

A total of 64 credits (plus 4 more PE credits) may be transferred from CC

No limit on credits transferred from 4-year colleges and universities

Credit is only granted for courses with a “C-” grade or higher

Transfer grades are not computed in the GPA, used for honors, proficiency, etc. (but some departments may use for admission to programs, financial aid, etc.)

Departmental advanced placement may be an option for students, especially those from non-accredited schoolsSlide25

Registration Holds

Orientation

Financial (owe money, etc.)

Registrar (transcripts, etc.)

AP and FP

Disciplinary

Adviser Hold – the only one that you should be able to liftSlide26

ADVISER TAB AdviseeList, ESP and Degree Evaluations

(sorry, we must leave the presentation for a few moments and go to MyNMU) Slide27

Selected Policies and ProgramsSlide28

Drop and Add Process

Unless a hold prohibits doing so…

Students may drop or add freely up to midnight on the first Thursday of the fall and winter semesters (summer is different)

Starting the next morning (Friday, 12:01 a.m.), students must secure a signed add card to add a course,

even if it is open

After Tuesday of the 2

nd

week, and up to Friday of the 10

th

week, any course dropped will receive a “W” gradeSlide29

Placement Activities

Math Placement

Students take 53-question “quiz” at Orientation

Results are combined with HS grades and ACT scores

Students may not enroll in any math course in which they haven’t been placed

English Composition Placement

For regularly-admitted students, placement is based solely on HSGPA – if less than 2.00, must take EN090 before EN111 (may appeal)

Foreign Language Placement

Students should take on-line before they attempt registration in a language courseSlide30

Semester Deletion Policy

Designed for students who had a poor first academic performance at NMU, may “delete” one semester of grades (“W” grades substituted)

Must fulfill the following:

Cannot have been in ANY school for at least three years before returning to NMU

Must complete at least 12 credits (100-level or higher) and earn 2.50 GPA after returning

Must be currently enrolled

May select one semester of grades

May only use the policy onceSlide31

Incomplete Grade Policy

To receive an “I” grade, a student must:

Wait until the “W” deadline has passed

Be passing the course (cannot award an “I” for poor or failing performance)

Have a legitimate extenuating circumstance (e.g., illness)

Not be required to “re-take” the course as a condition of the incomplete

The instructor must complete an Incomplete Grade Form before when issuing an “I” grade

Instructors must designate a deadline to complete the work, not to exceed one yearSlide32

First Year Programs

Almost all freshmen participate in FYE of some sort (certificate/diploma exempt)

Three programs – FYE, FP and CTP – under the “First Year Programs” umbrella

All utilize the “block” concept and include a freshman seminar course

FYE is for regularly-admitted students

FP and CTP for students admitted on probationSlide33

Frequently-Asked

QuestionsSlide34

Q. How many times may a student repeat a course?

A. Unless a student fails (“F” grade) a course twice in a row, they may repeat a course at any time. Some departments have their own policies (e.g., Math/CS) that differ from NMU’s policy.

Q. How are repeated grades counted?

A. The grade earned the second (or last) time is recorded – with the exception of “W,” “MG” and “I” – even if the subsequent grade is lower (an “F” can replace a “C-”).

Q. What does “double-counting” mean?

A. The term is a bit of a misnomer – students may use a course to meet two different requirements, but the course doesn’t count twice in terms of credit hours.Slide35

Q. Can students “double-count” a course in their major and minor?

A. No – students may only double-count courses in the LS and their major or LS and their minor (but not both).

Q. When and how do faculty submit grades?

A. Grades are submitted by noon on Tuesday following finals week. Grades are entered on-line. “MG” (missing grade) will be posted if the deadline is missed.

Q. How do students receive their grades?

A. Students go on-line through MyNMU to see their grades (NMU doesn’t mail any grades). Typically, grades are posted by evening on Thursday after Finals Week.Slide36

Q. How are students notified when they are placed on Warning or Academic Probation?

A. Firstly, they should be aware that less than 2.00 means either WP or AP. The student grade report notes their academic status and the ACAC sends e-mails (and, after a few tries, a hard copy letter).

Q. How may students on WP or AP sign their agreement form?

A. Either in person at the ACAC or on-line at www.nmu.edu/acac.

Q. Is there a quick, easy way to calculate or re-calculate GPA?

A. Go to www.nmu.edu/acac and click on the GPA calculator.Slide37

Q. Who else can lift adviser holds for my advisees?

A. Typically, only the assigned adviser should lift the adviser hold. If a student has a secondary adviser, however, they may also lift the hold. Department secretaries, the Registrar’s Office, and the ACAC staff have the ability to lift holds, but do not do so unless there exists special circumstances.

Q. May a student “audit” a course?

A. Yes, a student may enroll in, and pay for, a course to earn a “AU” grade (doesn’t affect GPA or counts as completed coursework).Slide38

Q. What are the negative effects of dropping a course to take a “W” grade?

A. The “W” grade doesn’t impact GPA, but an adviser may want to discuss the following with advisees thinking about taking a “W”:

* “W” grades may be viewed negatively by a prospective employer

* The student loses time and money (books, etc.)

* Financial aid might be affected. Students must complete 67% of the courses they attempt. At the end of each semester, the FAO checks completion rates and may place the student on “warning,” and, if they continue to lag behind 67%, they will lose their aid.

Q. When do students receive “official” degree audits?

A. Bachelors – 87 credit hours; associates – 32 credit hours; certificates – 16 credit hoursSlide39

Q. How may a student register for an 080 or 090 course?

A. Courses that are less than 100-level do not count for graduation for baccalaureate degrees and most associate degrees. If a student needs or wants to take one, they cannot register for it on MyNMU as is normal procedure. They must go in person to the Student Services Center, the Registrar’s Office, or to one of the ACAC offices.

Q. Where is the ACAC located?

A. The ACAC has two offices – one on the top floor of Hedgcock (3302) and one in the Jacobetti Center (103).Slide40

Questions?Slide41

Copyright© 2015Jim Gadzinski, Director

Academic & Career Advisement Center

Northern Michigan University

Marquette, MI 49855