Models for Success in Building out a DigitallyIntegrated Special Collections Program Erin OMeara OCLC Past Forward Meeting Stakeholder Needs in 21 st Century Special Collections June 4 2013 ID: 730004
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No One Cooks the Bacon Alone:Models for Success in Building out a Digitally-Integrated Special Collections ProgramErin O’MearaOCLC Past Forward! Meeting Stakeholder Needs in 21st Century Special CollectionsJune 4, 2013
This work is licensed under a Creative Commons Attribution 3.0 Unported License.
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InspirationUW Special Collectionshttp://www.flickr.com/photos/uw_digital_images/4497387707/ 2Slide3
BackgroundGates ArchiveNew independent organization (formed Spring, 2011)Collecting areasBill & Melinda Gates FoundationGates family personal papersRelated philanthropic and personal collectionsStaff:Director, Assistant Director, 4 Archivists, Strategic Program Lead, Oral History Team3Slide4
Gates Archive FocusEstablish modern era archive focused on process and technologyMajority of collections will be born-digitalDesign without constraints of legacy systems or processesFocused approach to innovateLearn from colleagues and leading thinkers in the fieldCurrent activities:Begin acquisition activities with core donor groupRefine and enhance digital acquisitions workflowsDeveloping integrated processing manual (digital and physical collections)4Slide5
Modern CollectingProactive approachesIn the moment collectingIntegrating ethnographic methodsEnhanced acquisition strategiesInterviews with donors to discuss activities that led to the creation of the documents Photography of workspaceWhat does work look like collecting hybrid collections:Asking new questionsFocus on provenance, instead of original order Understanding complex landscape and context of creation of the donor (paper, local digital, hosted digital, shared digital, artifacts, etc.)5Slide6
Sustainable Models for ChangeLeadership is invested and engaged and ALL staff know itShared professional development activitiesNot just one person’s job to do “all the born-digital things”Leveraging the digital archivist hire into the digital re-imagination of the archives Accountability in shifting roles and responsibilitiesDigital archivist is not the sole change agentBlockers to change should be directly addressed in a change management approachCreativity in staff’s skillsetsCultivate existing relevant interests (e.g. media preservation, knowledge of computing peripherals or file formats, interest in project management, etc.)6
Library of Congress
http://www.flickr.com/photos/library_of_congress/2179920874
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Process Re-alignmentAssumed - strong command of traditional archival concepts (theory and practice)Design the “work” of the archives, regardless of format:Strategies define intent: Acquisitions StrategyProcess steps define process: Transfer, Accession, Inventory, ShelveDetailed workflows define the work: Network transfer workflow, Portable hard drive transfer workflowModularize process to allow for diversity of content and approach
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OSU Special Collections
http://www.flickr.com/photos/osucommons/5857872317
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Shift: lone artisan to team of experts
NARA
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://www.flickr.com/photos/usnationalarchives/4727564718/
Library of Congress
http://www.flickr.com/photos/library_of_congress/2179920874/
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Thank you!erino@gatesarchive.com 9
UW Special Collections
http://
www.flickr.com/photos/uw_digital_images/4498023042