Formatting and Editing Skills - PowerPoint Presentation

Slide1

Formatting and Editing Skills

Objective 3.01: Apply appropriate formatting to keyed documents and use editing tools and operational keys effectivelySlide2

Essential Questions

What is word processing software and what is it used for?

Why is formatting applied to fonts, paragraphs, and pages?

How can the editing tools in a word processing program assist you?

What are the functions of the operational keys on the keyboard?Slide3

Word Processing

Word processing

software is a type of application software that is used for creating text documents, such as:

letters,

memos, and

reportsSlide4

Title bar – displays the

file name

of a document

Ribbon

–

replaces menu bars; provides

you with

groups of commands

to use when creating a document

Tool

bar

–

provides

you with buttons that allow you to access frequently used commands

Scroll

bar

–

allows

you to scroll throughout a document that is too long to fit on one screen

Cursor – on-screen blinking character that shows where the next character will appearSlide5

Typing Paper

Standard Paper Size: 8 ½ x 11 inches

There are 66 lines per page.

Six lines equals one vertical inch.Slide6

Page Orientation

Orientation

– the direction in which you can print on a page

Portrait

– height is greater than the width

Landscape

– width is greater than the height

Portrait

8 ½” x 11”

Landscape

11” x 8 ½”

Most word processing documents are printed in portrait orientation.Slide7

Document Margins

Margin

– the blank space at the top, bottom, left, and right of a document where you

cannot

type

Header

–

allows you to type above the top margin

at the top of each page of a document

Footer – allows you to type below the bottom margin

at the bottom of each page of a documentSlide8

Format

Format –

to place text on a page so that it looks good and is easy to readSlide9

Text Alignment

Alignment

– the way multiple lines of text line up along the left, right, or both margins

Left align

– text is lined up along the left margin, leaving a jagged right margin

Right align

– text is lined up along the right margin, leaving a jagged left margin

Center align

– text is centered between both margins, resulting in jagged left and right margins

Justified

– text is aligned along the left and right margins, with no jagged edges

Tool Bar Alignment Buttons

Left Align

Center Align

Right Align

Justify

Left align – text is lined up along the left margin

Center align – text is centered on the page

Right align – text is lined up along the right margin

Justified – text is lined up along both marginsSlide10

Line Spacing

Line spacing

– the spacing between lines of text in a document

Single Space

(SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document

Double Space

(DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document

Triple Space

(TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a document

Quadruple Space

(QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a document

Word wrap

– the automatic wrapping of text from the end of one line to the beginning of the next line

without

having to press the Enter keySlide11

Horizontal Centering

When text is centered between the

left and right

margin

Commonly used

when formatting:

Invitations

Announcements

Title pages

Lets Hoop It Up!!!

Participate in our

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Campaign to help raise money for the American Heart Association

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Horizontal Centering

Click on the Center

align buttonSlide13

Vertical Centering

When text is centered

between the

top and bottom

margin

Commonly used when

formatting:

Invitations

Announcements

Title pagesSlide14

Vertical Centering

1. Select Page

Layout tab

from the

ribbon

2. Click on the arrow in the bottom right-hand corner of the Page Setup groupSlide15

Vertical Centering

3.

Select the Layout tab from the Page Setup window

4.

Choose Center alignment from the Vertical alignment listSlide16

Text Formatting

Font –

the specific design for a

collection of letters,

numbers

, and

symbols

Examples:

Times New Roman

Chiller Broadway

Arial Goudy Stout

Ways to format your font:

Color

SI

ZEBold

Underline ItalicizeSlide17

Text Formatting

Bullets and numbering –

used to arrange items in a list with each item beginning with a bullet or a numberSlide18

Editing

Editing –

the process of updating a word processing document to:

make changes

correct errors

make it visually appealingSlide19

Editing Tools

Cut

– the word processing tool that removes text or graphics from the current location in a document

Copy

– the word processing

tool

that allows text or graphics to be copied to another location within a documentSlide20

Editing Tools

Paste

– the word processing

tool

that places text or graphics that have been cut or copied in a new location within a document

Clipboard

– temporary storage location for text or graphics that have been cut or copiedSlide21

Editing Tools

Spell Check –

the word processing

tool

that checks your document for incorrectly spelled words, similar to an electronic

dictionaryGrammar Check – the word processing tool that checks selected words in a document for grammatical errors

Thesaurus

– the word processing tool that allows you to find synonyms (words with similar meanings) for words in a documentSlide22

Operational Keys

Escape (Esc)

–

allows you to exit unwanted menus and dialog boxes

Tab

– used to indent; moves the cursor 5 spaces on a line

Caps Lock

– Locks the alphabetic keys in uppercase

Control (Ctrl)

– used with other keys to execute (carry out) out commands

Shift

– Used to capitalize alphabetic keys and type symbol keys

Alternate (Alt)

– used with other keys to access

tabs on

the

ribbon

Enter

– used to move the cursor down to the next line

Delete

– deletes text directly in front of (to the right of) the cursor

Arrow keys

– move the cursor in the direction of the arrow, one character at a time

End

– moves the cursor to the end of a line

Page Down

– moves one screen below the current cursor position

Backspace

– deletes text to the left of (behind) the cursor

Insert

– allows text to be inserted within a line of text

Home

– moves the cursor to the beginning of a line

Page Up

– moves one screen above the current cursor position

Num

Lock

– locks the numbers of the numeric keypadSlide23

Combine operational keys to save time!!!

Control and Page Up

– moves you to the first page of a multi-page document

Control and Home

– takes you to the first line of a document

Control and End

– takes you to the last line of a document

Control and Page Down

– moves you to the next page of a multi-page documentSlide24

Function Keys

Allow you to quickly access frequently used functions

Examples:

F1 – allows you to access the Help tool

F7 – allows you to access the Spell Check tool