Kirk Baringer Meagan Beeman Allison Benton Yolanda Boyd Thomas Guess Project Information Peak Systems located in Meridian Louisiana Information Systems Consultants Project City of Meridians social welfare agency ID: 597430
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Slide1
Peak LAN Project
Kirk Baringer
Meagan Beeman
Allison Benton
Yolanda Boyd
Thomas GuessSlide2
Project Information
Peak Systems, located in Meridian, Louisiana
Information Systems Consultants
Project: City of Meridian’s social welfare agency
Goal: to build complete Local Area Network (LAN)
Budget $90,000 to be completed in 26 daysSlide3
Project Team Risk
Team Size
Three people
Team Composition
Project Manager and two interns
Is this enough manpower? Slide4
Project Team Risk
Team Size
Three people
Team Composition
Project Manager and two interns
Is this enough manpower? Slide5
Project Team Risk
Team Size
Three people
Team Composition
Project Manager and two interns
Is this enough manpower? Slide6
Budget Risk
Established budget is $90,000
Do not cut corners
Cheaper Hardware
Hardware and Software compatibility
Hardware reliability
Is this a realistic budget? Slide7
Timeline Risk
Project complete in one month
Allot of hardware
Hardware
Locating and purchasing
Delivery
Testing
Multiple suppliers
Is this enough time? Slide8
External Access Risk
Security
Wired always better
Privacy Act information
Wireless less secure
Physical vs. internet based database
Database corruptionSlide9
User Account Risk
List must be accurate
Names, roles, and permissions
Log on problems
Access problems
Earlier enough in projectSlide10
Risk Assessment
Mapping out risks can be beneficial for a project.
Helps prepare a team for what might occur.
Scenario analysis is the most commonly used technique for analyzing risks.Slide11
Risk Assessment Matrix
Risk Event
Likelihood
Impact
Detection Difficulty
When
Team Size
Very High
High
Very Low
Continuous
Budget
High
Very High
Low
Continuous
Availability of hardware and software
Moderate
High
Moderate
Installation
Secure external/wireless
access
High
High
High
Installation
User priorities & authorizations -can’t log on
Low
Moderate
High
Start-upSlide12
Project Team Risk
Risk Management Matrix
Risk Event
Response
Contingency Plan
Trigger
Who is Responsible
Team size
Add personnel
Sub-contract if possible and within budget
Workload compared to timeline
Peak Project
Manager working with City of Meridian
Budget
Increase budget or downsize project
Negotiate with the City of Meridian
At the earliest point it becomes obvious the budget is too small
City of Meridian
And Peak project manager
Availability of hardware and software
Send bids out to several suppliers
See if extras can be placed on standby and returned if unused
From the onset of the LAN project if there are shortages
Peak project manager
Secure external/wireless
access
Set up tests to ensure this system is working and secure
Have alternate ways for remote employees to access the server
At the earliest point this system can be tested and doesn’t work.
Peak Project manager
User priorities & authorizations -can’t log on
Have a standby system while transitioning to the new LAN or work weekends and off peak hours
Have a secondary server system on standby and don’t take the entire LAN down until the new system is running
At the earliest point the LAN can be tested, run tests periodically throughout the installation to help catch glitches.
Peak Project managerSlide13
Team Size
Risk Event
Response
Contingency Plan
Trigger
Who is Responsible
Team size
Add personnel
Sub-contract if possible and within budget
Workload compared to timeline
Peak Project
Manager working with City of Meridian
Add personnel if needed
Sub-contract if within budget
Use the workload compared to the timeline as the trigger
Responsibility lies with both, Peak and the City of MeridianSlide14
Team Budget
Increase the budget if possible or downsize the scope
Negotiate the budget with the city of Meridian
When it becomes obvious the budget is too small - trigger
Responsibility lies with both, Peak and the City of Meridian
Budget
Increase budget or downsize project
Negotiate with the City of Meridian
At the earliest point it becomes obvious the budget is too small
City of Meridian
And Peak project manager
Risk Event
Response
Contingency Plan
Trigger
Who is ResponsibleSlide15
Availability of SW & HW
Send our multiple bids to suppliers of needed SW & HW
Research whether extras can be ordered and held/returned
If there are shortages this is an immediate trigger
The Peak project manager is solely responsible for this
Risk Event
Response
Contingency Plan
Trigger
Who is Responsible
Availability of hardware and software
Send bids out to several suppliers
See if extras can be placed on standby and returned if unused
From the onset of the LAN project if there are shortages
Peak project managerSlide16
Secure external/internal access
Frequently test to ensure the system is working and secure
Establish alternate ways for remote employees to access
Earliest point system is tested and fails - trigger
Responsibility lies with Peak project manager
Risk Event
Response
Contingency Plan
Trigger
Who is Responsible
Secure external/wireless
access
Set up tests to ensure this system is working and secure
Have alternate ways for remote employees to access the server
At the earliest point this system can be tested and doesn’t work.
Peak Project managerSlide17
Priorities: Authorizations/user log on
Stand-by system while transitioning to new LAN
Work weekends and during non-peak hours to test
Establish secondary server for temporary back-up
Test LAN early and often; if it fails - trigger
Responsibility lies with Peak project manager
Risk Event
Response
Contingency Plan
Trigger
Who is Responsible
User priorities & authorizations -can’t log on
Have a standby system while transitioning to the new LAN or work weekends and off peak hours
Have a secondary server system on standby and don’t take the entire LAN down until the new system is running
At the earliest point the LAN can be tested, run tests periodically throughout the installation to help catch glitches.
Peak Project managerSlide18
Performing Monte Carlo Simulation
A Monte Carlo simulation helps predict risk by using data to predict trends
Performing a risk analysis will assist both PEAK and the City of Meridian in determining if
the LAN
project can be completed on time and within budget
Having statistical data will allow the project manager to make sound decisionsSlide19
Benefits of Monte Carlo Simulation
Allows for testing of theories
before
launching the LAN project
Provides statistical validity to the City by measuring probability that the project will meet its stated goals
Reveals trends that can be modified to decrease risk
Assists the project manager in communicating ways that the project can be restructured for enhanced quality, efficiency and costSlide20
Steps to Perform
Define the problem to be solved
Can project be completed on time and within budget?
Define the drivers/variables of the problem
What might some of the delays and hidden costs be
?Slide21
Steps Cont.
Define the uncertainty for the variables
Assign best, most likely and worst case estimates to the identified variables
Analyze the model using simulation
Create a model that will compute the assigned formulas to create estimatesSlide22
End