2020 AgreedUpon Procedures - PDF document

1 4/21/2020 2020 Agreed-Upon Procedures 4
4/21/2020 2020 Agreed-Upon Procedures 4/21/2020INTRODUCTION ..................................................................................................................BACKGROUND INFORMATION ............................................................................................... 4NCAA LEGISLATION ...................................................................................................... 4Division I ....................................................................................................................Division II ...................................................................................................................Division III ..................................................................................................................INTERPRETATIONS ........................................................................................................ 5Objectives of Agreed-Upon Procedures ...................................................................... 5ate Athletics Programs .................................................... 7The Independent Accountant ....................................................................................... 8AGREED-UPON PROCEDURES ............................................................................................... 10Athletics Department Statement of Revenues and Expenses ........................................... 11Minimum Compliance Agreed-Upon Procedures ............................................................ 11Minimum Agreed-Upon Procedures ................................................................................. 12Institutional Representations ..................................................................................... 13Report on

2 Agreed-Upon Procedures .................
Agreed-Upon Procedures ......................................................................... 13Application of Agreed-Upon Procedures ........................................................ 13Presentation of the Statement of Revenues and Expenses .............................. 13Notes and Disclosures ..................................................................................... 14MINIMUM AGREED-UPON PROCEDURES FOR AFFILIATED AND OUTSIDE ORGANIZATIONS .................................................................................................................ed and Outside Organizations ........................ 15APPENDIX A | 2020 Revised Revenue Categories ..................................................................... 17APPENDIX B | 2020 Revised Expense Categories ...................................................................... 22APPENDIX C | Other Reporting Items ........................................................................................ 27Reporting Items ............................................................................................................... Report on Agreed-Upon Procedures ........................ 40APPENDIX F | Common Questions and Answers ....................................................................... 42ncial Reporting Links .......................................................... 44 4/21/2020NCAA member institutions are This financial data is subject to agreed-upon procedures performed by a qualified independent accountant and must be submitted to the president or chancellor prior to submission to the The financial agreed-upon procedures reporting requirements of NCAA member institutions’ rcollegiate athletics programs are mandated under the provisions of NCAA Bylaw 3.2.4.17 for Divi

3 sion I. Requirements applicable to Divi
sion I. Requirements applicable to Division II are found in Bylaw 6.2.3. No bylaw-mandated ments are currently in place for Division III outside the institution’s regular financial audit. Per those requirements, all revenues and expenses on behalf of an institution’s intercollegiate athletics program, including those by outside entities, are reported on annually by an independent accountant from outside the institution. The independent accountant shall be selected by the institution’s president or chancellor or the president or chancellor’s designee. 4/21/2020BACKGROUND INFORMATIONNCAA LEGISLATION The NCAA agreed-upon procedure reporting legislation for each of the three membership divisions are contained in each division’s manual: Bylaw 3.2.4.17. “An institution shall submit financial data detailing operating revenues, expenses and capital related to its intercollegiate athletics program to the NCAA on an annual basis in accordance with the financial reporting policies and procedures. The required data shall include, but is not limited to, the following: All expenses and revenues for or on behalf of an institution's intercollegiate athletics program, including those by any affiliated or outside organization, agency or group of individuals; Salary and benefits data for all athletics positions. The data shall include base salary, bonuses, endorsements, media fees, camp or clinic income, deferred income and other income contractually guaranteed by the Capital expenditures (to be reported in aggregate for athletics facilities), including capitalized additions and deletions to facilities during the reporting period, total estimated book value of athletically related plant and equipment net of depreciation, total annual debt service on athletics and universit

4 y facilities and total debt outstunivers
y facilities and total debt outstuniversity facilities; Value of endowments at fiscal year-end that are dedicated to the sole support of athletics; Value of all pledges at fiscal year-end that support athletics; and (6)The athletics department fiscal year-end fund balance.” Bylaw 3.2.4.17.1. “The report shall be subject to annual agreed-on verification procedures approved by the membership (in addition to any regular financial reporting policies and procedures of the institution) and conducted by a qualified independent accountant who is not a staff member of the institution and who is selected by the institution's chancellor or president or by an institutional administrator from outside the athletics department designated by the chancellor or president. The independent accountant shall verify the accuracy and completeness of the data prior to submission to the institution's chancellor or president and the NCAA. The institution's chancellor or president shall certify the financial report prior to submission to the NCAA." 4/21/2020Bylaw 6.2.3.1. “At least once every three years, all expenses and revenues for or on behalf of a Division II member institution's intercollegiate athletics programs, including those by any affiliated or outside organization, agency or group of individuals (two or more), shall be subject to agreed-on procedures approved by the Division II membership (in addition to any regular financial reporting policies and procedures of the institution) conducted for the institution by a qualified independent accountant who is not a staff member of the institution and who is selected either by the institution's president or chancellor or by an institutional administrator from outside the athletics department designated by the president or chancel

5 lor. If, within the last three years, t
lor. If, within the last three years, the institution has conducted an overall institutional audit that includes a financial audit of all athletics department funds, then the institution is not required to perform a separate financial audit of all athletics department expenditures.” Bylaw 6.2.3.1.1. “The report created pursuant to the approved procedures shall be completed and presented to the president or chancellor on or before January 15 after the end of the institution's fiscal year.” Bylaw 6.2.3. “All expenditures and revenue for or on behalf of a Division III member institution's intercollegiate athletics programs shall be subject to the institution's regular financial audit. In particular, additional revenue and expenditures associated with outside groups or individuals shall be included in this audit.” INTERPRETATIONS Objectives of Agreed-Upon Procedures The institution’s agreed-upon procedures report shall be presented to the president or chancellor by the independent accountant. The report’s primary purpose is to ensure that the president or chancellor is made aware of all financial activity (both internal and external) for athletics purposes and to assist the institution in exercising control over financial activity made by or on behalf of the intercollegiate athletics program. The report should not be filed with the NCAA national office. However, should information supplied as a result of this initiative raise questions or prompt concerns about the propeof NCAA legislation, an institution’s president or chancellor may wish to contact the NCAA administrative services staff for assistance. The report’s secondary purpose is to ensure the accuracy of the data the institution is submitting for sports sponsorship, Pell grants and grants-in-aid, which

6 The agreed-upon procedures scope of work
The agreed-upon procedures scope of work shall include the reporting of revenue and expenses required in NCAA financial reporting informaused in the agreed-upon procedures provide a consistent means of reporting 4/21/2020intercollegiate athletics finances and will provide the presidents or chancellors and other campus decision makers of our member institutions with empirical data to assist them in making their formal decisions. Data available for the agreed-upon procedures may vary among institutions as a result of differences in athletics programs’ organizational structure, financial resources and accounting and budgetary methods. Information that may prove particularly useful (depending on circumstances noted above) to institutions in evaluating the level of institutional control includes: A comparison of actual revenues and expenses related to the intercollegiate athletics program as defined on pages 17-26 from both internal and external sources) to amounts budgeted; The nature of institutional internal controls that affect operations of the intercollegiate athletics program, and The relationship of expenses for or on behalf of intercollegiate athletics by affiliated and outside organizations (e.g., booster groups, alumni organizations, independent or affiliated foundaorganizations) to institutional expenses for similar purposes and the nature of internal controls in place to monitor the financial activities of such affiliated and outside organizations. Affiliated Organization: An organization that, directly or indirectly through one or more controlled by, or is under common control with an organization (in this case the institution and/or intercollegiate athletics). Supporting Organization: An organization that provides supporting activities, such as manag

7 ement and general activities, fundraisin
ement and general activities, fundraising activities or membership development activities, to a not-for-profit organization (in this case a not-for-intercollegiate athletics). The financial information and the existence and appropriateness of the institution’s internal controls are the responsibility of the institution. Independent accountants, through the application of agreed-upon procedures, should not provide an opinion or assurance on the reliability of financial information generated by the institution and the existence and functioning of appropriate internal controls. The agreed-upon procedures report presents the findings of the agreed-upon procedures performed by the independent accountant. An understanding of this distinction in role and responsibility is crucial to the president or chancellor’s effective use of the information provided as part of the agreed-upon procedures performed. 4/21/2020The NCAA has developed the agreed-upon procedures set forth in this document with the assistance of the National Association of College and University Business Officers (NACUBO) and Association of College and University Auditors (ACUA). These procedures seek to provide flexibility in complying with the provision of Bylaw 3.2.4.17. At a minimum, the institution’s president or chancellor should seek information considered consistent with the legislation’s purpose and the requirements of professional auditing literature, recognizing reasonable cost and benefit considerations. An institution’s president or chancellor also may request additional information from the institution’s athletics department and affiliated and outside groups, as well as the performance of additional agreed-upon procedures in agreement with the independent accountants. Each institution’s

8 president or chancellor should consider
president or chancellor should consider carefully what approach best serves the institution’s needs in evaluating institutional control. The president or chancellor may include a formal assessment of internal controls over intercollegiate athletics programs financial processes. The independent accountants will not review or include in their reports information concerning the institution’s compliance with NCAA legislation. Responsibility for assuring compliance with NCAA legislation is the ultimate responsibility of the institution’s president or chancellor, and the information provided as part of the agreed-upon procedures report is intended to assist president or chancellors in their efforts to assure institutional compliance. While the detection of improper application of NCAA legislation is not the primary function of these procedures, the independent accountants should be alert nonetheless for situations or transactions that may indicate the existence of such conditions. If, during the course of executing the procedures, the independent accountant becomes aware of acts that may indicate a violation of NCAA legislation, the independent accountant shall immediately report the violation to the institution’s president or chancellor. Organization of Intercollegiate Athletics Programs Intercollegiate athletics programs vary significantly in scope and complexity among institutions. Financial reporting procedures and controls also vary. For example, some institutions clearly have segregated intercollegiate athletics from other institutional athletics programs and physical education while at other institutions, these activities are integrated with the institution’s administrative structure and accounting records. Likewise, the extent to which institutions recei

9 ve cash or in-kind contributions from af
ve cash or in-kind contributions from affiliated and outside organizations and the method by which such contributions from affiliated and outside organizations are included in the institution’s athletics department’s financial statements vary considerably. 4/21/2020Institutional accounting practices also differ in areas such as indirect facilities and administrative support, grants-in-aid costs and student-activity fees. Institutions and their independent accountants should be aware of these differences among programs and recognize that NCAA legindate particular organizational structure or specific budgetary approaches. For purposes of these procedures, as applicable, the independent accountant (or, in Division III, the institution’s accountant) shall include certain financial information of the following organizations, agencies and groups within the agreed-upon procedures: organizations established by or on behalf of an intercollegiate athletics program. For the purposes of this legislation, a booster group may be defined as any organization that has as its principal, or one of their principal purposes, the generating of moneys, goods or services for or on behalf of an intercollegiate athletics program, or the promotion of said program through other means; Independent or affiliated foundations or other organizations that have as a principal, or one of their principal purposes, the generating or maintaining of grants-in-aid or scholarship funds, gifts, endowments, or other moneys, goods or services to be used primarily by the intercollegiate athletics program, and Alumni organizations that have as a principal, or one of their principal purposes, the generating of moneys, goods or services for or on behalf of an intercollegiate athletics program and that con

10 tribute moneys, goods or services direct
tribute moneys, goods or services directly to an intercollegiate athletics program, booster group, or independent or affiliated foundation as previously In Divisions I and II, the agreed-upon procedures report is required to be conducted by an independent accountant who is not an inf member. This requirement is not intended to question the ability or integrity of institutional accountants or auditors, but rather to emphasize that this is a separate procedure for specific NCAA compliance purposes and to further protect the institution from inferences that the agreed-upon procedures were not objective. In Division III, an independent accountant is not required. For the purposes of this legislation in Divisions I and II, an individual employed by the state (or by a state university system) to perform audits for that state’s colleges and universities (or for the colleges and universities within a state university system) is considered to be an independent accountant, provided the individual is not a regular employee of the institution. The pr 4/21/2020by state auditors in the performance of their duties should meet the minimum standards set forth in these agreed-upon procedures applicable to the revenues and expenses of all independent booster or support organizations. If state auditors are unable to perform those procedures, the president or chancellor is required to engage an independent accountant to satisfy these procedures. The approach required by the independent accountant to satisfy these procedures will depend on the scope of the state auditors work and the ability and willingness of the independent accountant to rely on the work performed by the state auditors. Work performed by internal auditors at Division I and II institutions, even though their re

11 sponsibility includes an annual financia
sponsibility includes an annual financial audit for the entire institution (including intercollegiate athletics and institution-controlled affiliated or outside organizations), would not meet the requirements of this legislation. Internal auditors may prepare schedules and accumulate data or provide other information for the practitioner’s use in performing the agreed- upon procedures. Accordingly, independent accountants may use work performed by internal auditors. However, it would be inappropriate for the independent accountant to agree to merely read the internal auditors’ report solely to describe or repeat the findings, take responsibility for all or a portion of any procedures performed by the internal auditors by reporting those findings as the practitioner’s own, or report in any manner that implies shared responsibility for the procedures with the internal auditors. 4/21/2020AGREED-UPON PROCEDURES Depending on the institution’s existing level of agreed-upon procedures and the organizational structure of the institution’s intercollegiate athletics programs and related affiliated or outside organizations, there are several approaches that the independent accountant may use to comply with the agreed-upon procedure requirements for Division I and II institutions. [Note: In Division III, the completion of the institution’s regular financial audit shall satisfy the requirements of Bylaw 3.2.4.17, provided that all revenues and expenses for or on behalf of the institution’s intercollegiate athletics programs are subject to the annual institutional audit, including additional revenues and expenses associated with affiliated and outside groups or individuals.] Work performed by an independent auditor as part of a Division I or II institution-wide financia

12 l audit would comply with the terms of t
l audit would comply with the terms of this legislation if the work performed by the independent auditor relative to the institution’s department of intercollegiate athletics conforms to the requirements set forth in the section entitled “Minimum Agreed-Upon Procedures.” In using this approach, the independent auditor shall also conduct certain minimum agreed-upon procedures related to the revenues and expenses of affiliated and outside organizations that are not under the accounting control of the institution. See the “Minimum Agreed-Upon Procedures for Affiliated and Outside Organizations” section for details. Affiliated and outside organizations (e.g., booster clubs, affiliated foundations and alumni groups) are considered to be under the accounting control of the institution when all activities of the organization (including revenues and expenses) are recorded on the books and records of the institution and are subject to the internal control structure. Alternatively, where an institution-wide agreed-upon procedure has been performed, the president or chancellor may elect to comply with these agreed-upon procedures by engaging the independent auditor to perform separate agreed-upon procedures as discussed in the next paragraph. In the event that an institution-wide independent audit has not been conducted, or the athletics department functions as a separate legal or accounting entity (e.g., a separately incorporated athletics foundation), a Division I or II institution would comply with the terms of this legislation by engaging an independent accountant to perform these agreed-upon procedures on the statement. To the extent that activities of affiliated and outside organizations are under the accounting control of the institution, those revenues and expe

13 nses shall be included in the statement
nses shall be included in the statement that the independent accountant applies these agreed-upon procedures against. Otherwise, activities of affiliated and outside organizations shall be subject to minimum agreed- upon procedures as set forth in the section entitled “Minimum Agreed-Upon Procedures for Affiliated and Outside Organizations.” 4/21/2020This section describes the minimum level of procedures considered to be necessary to achieve the objectives of this legislation. Athletics Department Statement of Revenues and Expenses To provide adequate information for the independent accountant to execute these agreed-upon procedures, the institution must prepare the statement. The statement reports the revenues and expenses of the intercollegiate athletics programs as recorded on the general ledger of the institution. Please note that expenses on behalf of an institution’s athletics programs by affiliated and outside organizations not under the accounting control of the institution shall be included in the statement and subject to the agreed-upon procedures set forth in the section entitled “Minimum Agreed-Upon Procedures for Affiliated and Outside Organizations.” Factors that influence the classification of revenues, expenses and major programs in the statement include: The internal account structure of the reporting institution’s intercollegiate athletics program; The institution’s usual treatment of indirect facilities and administrative support related to athletics, and The degree to which institutional funds or state appropriations are earmarked or budgeted by the institution for athletics and generally considered to be a part of the department’s operating revenue. More detailed discussion of revenue and expenditure classifications is set forth separate

14 ly in Appendices A The institution shall
ly in Appendices A The institution shall prepare the statement using the basic accounting and revenue recognition principles set forth in the American Institute of Certified Public Accountants (AICPA) Audit and Accounting Guide entitled “Not-for-Profit Organizations” (the “NFP Audit Guide”) and in the NACUBO publication entitled “College and University Business Administration.” Please note that the statement presents an excess (deficiency) of revenues over (under) expenses but does not present any fund or net asset balances. In addition, changes in loan, endowment or plant funds related to intercollegiate athletics shall not be included in the statement. Significant additions to restricted funds related to intercollegiate athletics, as well as significant changes to endowment and plant funds, shall be disclosed separately in the notes to the statement. After the institution has prepared the statement, the independent accountant shall meet with the institution’s president or chancellor (or his or her designees) to identify areas of significant interest and specific agreed-upon procedures related to both internal controls and other specified areas. Minimum Compliance Agreed-Upon Procedures The institution, through discussions with the independent accountant, shall identify aspects of the institution’s internal control structure unique to the intercollegiate athletics 4/21/2020department. Consideration should be given to departmental organization, control consciousness of staff, use of internal auditors in the department, competency of personnel, adequate safeguarding and control of records and assets, controls over interaction with the information technology department, and other relevant matters. The president or chancellor may include a formal assessment

15 of internal controls over intercollegiat
of internal controls over intercollegiate athletics programs financial processes. The independent accountant may test the internal control procedures unique to intercollegiate athletics and internal control procedures for the athletics department. In those situations where the institution’s independent accountant performed tests of controls in connection with the audit of the institution’s financial statements, the independent accountant may expand the scope of these tests of controls to specifically include transactions from the intercollegiate athletics department. Regardless of the situation, the independent accountant shall test specific elements of the control environment and accounting systems that are (1) are unique to intercollegiate athletics and (2) have not been addressed in connection with the audit of the institution’s financial statements (e.g., the system of accounting for revenues from ticket sales). Finally, the independent accountant shall perform agreed-upon procedures related to the institution’s procedures for gathering information on the nature and extent of affiliated and outside organization activity for or on behalf of the institution’s intercollegiate athletics program. The institution must provide the independent accountant with the institution’s procedures for gathering information on the nature and extent of affiliated and outside organization activity for on behalf of the institution’s intercollegiate athletics program. The independent accountants will then test those procedures. After completing these procedures, independent accountants shall report their findings to the president or chancellor in a format similar to that outlined in Minimum Agreed-Upon Procedures To identify unusual items, the NCAA has developed minimum agref

16 or independent accountants to use regard
or independent accountants to use regarding the accuracy of revenues and expenses of ams. For a complete listing of the minimum agreed-upon procedures, see the sections entitled “Minimum Agreed-Upon Procedures Program for Revenues” and the “Minimum Agreed-Upon Procedures Program for Expenses” in Appendix D to be performed by the independent accountant to comply with this The minimum agreed-upon procedures are intended to indicate the nature of the procedures to be performed on the instituts and records. The institution and their independent accountants should conform to such procedures as appropriate for the institution’s systems and records, as well as to professional practice 4/21/2020Upon approval of the institution, the minimum agreed-upon procedures performed may be tailored by the independent accountant ba of significance to the institution. The institution should keep the objective of the minimum agreed-upon chancellor may engage the independent accountant to perform supplemental agreed-upon procedures. The independent accountant shall document the scope of the supplemental agreed-upon procedures requested by the president or chancellor in an engagement letter signed in advance by the institution’s president or chancellor. The institution, together with the independent accountant, shall Institutional Representations In an engagement to apply agreed-upon procedures to certain financial and other information of the institution, the independent accountant shall obtain written representations from the institution’s management. These representations may be tailored to cover specific assertions and matters unique to the intercollegiate athletics department (e.g., completeness of the schedule of intercollegiate athletics activities, institutional complian

17 ce with NCAA legislation and a listing o
ce with NCAA legislation and a listing of all known affiliated and outside organizations reported to the independent accountant). Report on Agreed-Upon Procedures Application of Agreed-Upon Procedures The independent accountants’ report on agreed-upon procedures applied to the institution should be in the form of procedures and findings. Among other things, the report should have a title that includes the word “independent” and identify the specified parties, the subject matter, and the procedures performed (and findings). See Appendix E for a listing of the required elements for a report on agreed-upon procedures. Examples of reports concerning agreed-upon procedures applied to institution’s statement and affiliated and outside organizations’ records are included as Appendix E. Presentation of the Statement of Revenues and Expenses The basis of presentation of the statement will vary among institutions. As a result, the institution’s statement may be presented in conformity with accounting principles generally accepted in the United States of America (GAAP) or with a comprehensive basis of accounting other than GAAP. 4/21/2020Notes and Disclosures Each individual contribution of moneys, goods or services received directly by an intercollegiate athletics program from any affiliated or outside supporting organization, agency or individuals (e.g., contributions by corporate sponsors) that constitutes 10 percent or more of all contributions received for intercollegiate athletics during the reporting period shall be disclosed in the notes to the statement of athletics department revenues and expenses (the “statement”) and included in the agreed-upon procedures report. Disclosure of the source of funds, goods and services, as well as the value associated these

18 items, shall also be made within the not
items, shall also be made within the notes to the statement. In addition, as part of the minimum agreed-upon procedures, the independent accountant shall obtain and review documentation for each such A description of the institution’s policies and procedures for acquiring, approving, depreciating, and disposing of intercollegiate athletics-related assets, shall be included in the notes to the statement. The independent accountant shall also obtain repayment schedules for all outstanding intercollegiate athletics debt maintained by the institution during the reporting period. At a minimum, the independent accountant shall recalculate annual maturities (consisting of principal and interest) provided in the schedules obtained. The independent accountant shall then agree the total annual maturities to documentation and the institution’s general ledger, as applicable. The repayment schedule(s) shall be included in the notes to the statement. 4/21/2020OUTSIDE ORGANIZATIONS Following are minimum agreed-upon procedures that independent accountants and institutions shall use in applying agreed-upon procedures related to expenses for or on behalf of intercollegiate athletics programs by affiliated and outside organizations not under the institution’s accounting control. The results of these procedures may be reported and included within the agreed-upon procedures report on the institution. See Appendix E. The institution shall identify all intercollegiate athletics-related affiliated and outside organizations and obtain those organizations’ statements for the reporting periodthe institution has made these statements available, the independent accountant shall agree the amounts reported in the statement to the organization’s general ledger or, alternatively, confi

19 rm revenues and expenses directly with a
rm revenues and expenses directly with a responsible official of the organization. In addition, the institution shall prepare a summary of revenues and expenses for or on behalf of intercollegiate athletics programs affiliated and outside organizations to be included with the agreed-upon procedures report. The independent accountant shall obtain and review the audited financial statements of the organization and any additional reports regarding internal control matters if the organization is audited independent of the agreed-upon procedures required by NCAA legislation. The institution’s independent accountant shall also inquire of institutional and organizational management as to corrective action taken in response to comments concerning internal control structure (if any). The institution may tailor these procedures based upon the areas of significance to the institution. The institution should keep the objective of the agreed-upon procedures in mind when determining the sufficiency of the procedures to be performed. Compare and agree a sample of operating revenue categories reported in the organization’s statement during the reporting period to supporting schedules provided by the organization; Compare and agree a sample of operating revenue receipts obtained from the above operating revenue schedule to adequate supporting documentation; Compare and agree each operating expense category reported in the organization’s statement during the reporting period to supporting schedules provided by the organization; 4/21/2020Compare and agree a sample of operating expenses obtained from the above operating expense supporting schedules to adequate supporting documentation; Directly confirm cash balances recorded at the end of the reporting period by the organization

20 and review the related year-end bank re
and review the related year-end bank reconciliation(s); Obtain and inspect minutes of the organizations’ governing bodies during the reporting period; Select a sample of financial transactions discussed in the minutes and compare and agree each selection to the organizations’ accounting records, as applicable, and Obtain documentation of the internal controls in place surrounding revenues and expenses related to the organization. 4/21/2020Sources of revenue for the athletics program will vary among institutions; however, typical sources of intercollegiate athletics revenues are outlined (each followed by a comprehensive definition) below (* denotes new or updated content for 2020): Cate Definition et SalesInput evenue eceived fo r sales of a d missio s to athletic eve n ts. This may i n clu Public and faculty sales. Student sales. Shipping and Handling fees. Please report amounts paid in excess of ticket’s face value to obtain preferential seating or priority in Category 8 (Contributions). 2 ect State o r Other Government Support Input state, mu n icipal, fe d eral a n d othe r app opriatio s ma d e in support of athletics. This amount includes funding specifically earmarked for the athletics department by government agencies for which the institution cannot reallocate. Any state or other government support appropriated to the university, for which the university determines the dollar allocation to the athletics department shall be reported in Direct Institutional Support (Category 4). Stu n t FeesInput stu d e n t fees assessed a n d r estricted fo r support of i n te collegiate thletics. ect I n stitutio Support Input r ect fun d s p r ovi d b y the i n stitution toathletics for the operations of intercollegiate athletics including: Unrest

21 ricted funds allocated to the athletics
ricted funds allocated to the athletics department by the university (e.g. state funds, tuition, tuition discounts/waivers, transfers). Federal work study support for student workers employed by athletics. Endowment unrestricted income, spending policy distributions and other investment income distributed to athletics in the reporting year to support athletic operations. Athletics restricted endowment income for athletics should be reported in Category 4/21/2020 y Definition Institution If the i n stitution alloc a ted fun d s to a thletics as ted in C a tego ies 3-4 a n athletics department provided a transfer of funds back to the institution in the reporting year, report the transfer amount as a negative in this category. The transfer amount may not exceed the total of Categories 3-4. Transfers back to the institution in excess of Categories 3-4 should be reported in Category 50 – excess transfers to institution. Input value of costs co v e r ed a n d se r vices r y t h e i n stitution to a thletics ut not charged to athletics including: Administrative services provided by the university to athletics but not charged such as HR, Accounting and IT. Facilities maintenance. Security. Risk Management. Utilities. Do not include depreciation. Note: This category should equal Category 36. If the institution is paying for debt service, leases, or rental fees for athletic facilities, but not charging to athletics, include Indirect Support – Athletic Service, Lease and n put de b t se r vice payme n ts (p r i n l a n inte est, inclu d i n g inte r n a l lo a n prog r ams), leases and rental fees for athletics facilities for the reporting year provided by the institution to athletics but not charged to athletics. Do not report depreciation. Note: If the ins

22 titution is paying for all athleticice,
titution is paying for all athleticice, lease and rental fees and not charging to athletics, this category will equal Category 34. If athletics or ese expenses or the institution is charging directly to athletics, this category will not equal Category 34. Input evenue eceived f r om particip a away g a mes. y received due to game cancellations. s Input co n tri s in the reporti• Amounts received from individuals, corporations, associations, foundations, clubs or • Amounts received above face value for tickets. • Pledges until funds are provided to athletics for use. 4/21/2020 Cate Definition n d I n put r alue of in- k in cont r i b utions the reporting year including: Dealer-provided automobiles. Equipment. Services. Nutritional product. All in-kind contributions that are made as a result of a licensing or sponsorship agreement should be reported in Category 15. Please offset in-kind values in the appropriate expense category. Compe sation andBenefits provided by a third party Input all b e n efits p r ovi d b y a third pa r ty a n d tractually guara n teed y the institution, but not included on the institution’s W-2. These may include: Car stipend. Country club membership. Allowances for clothing, housing, and entertainment. Speaking fees. Camps compensation. Media income. Shoe and apparel income. The total of this category should equal expense Categories 23 and 25 combined. 11 ia RightsInput ll evenue receive d for ra d io, televisio n , i n et, igital a n d e-co m ce rights, including the portion of conference distributions related to media rights – if applicable. Consult with your conference offices if you do not have the media rights distribution amount available. NCAADistributions n put eve eceive om all NCAA distributions inclu

23 d i n g NCAA cha m pionships reimburseme
d i n g NCAA cha m pionships reimbursements and payments received from the NCAA for hosting a championship. In some cases, NCAA distributions may be provided by the conference office. Consult with the conference office for the amount if you do not have it available and include in this category. distribution relating to mediin Category 13A. Distributions for 4/21/2020 Cate Definition Bowl Generated Input conference distribuconference members. (Football Only) 14P r m, Novelty,Parking and Concession Sales Input evenues f r om:Game Programs. Novelties. Food and Concessions. Parking. 15 R oyalties,Licensing, Advertisement and Sponsorships Input evenues f r om:Sponsorships. Licensing Agreements. Advertisement. Royalties. In-kind products and services as part of sponsorship agreement. An allocation may be necessary to distinguish revenues generated by athletics versus the university if payments are combined. Sports C a Revenues Input amou n ts eceived y the athletics d epa tme t for spo r ts c a mps a n d cli n ics. AthleticsRestricted Endowment and Investments Income Please eport spen d i n g policy d istri utio s f r om athletics est icte endowme n ts a n d investment income used for athletics operations in the reporting year. This category includes only restricted investment and endowment income used for the operations of intercollegiate athletics; institutional allocations of income from unrestricted endowments qualify as “Direct Institutional Support” and should be reported in Category 4. Note: Please make sure amounts reported are only up to the amount of expenses covered by the endowment for the reporting year. Other Oper a ti Revenue Input a n y operati n g r eve ues eceived athletics in the r epo t yea r which cannot b classified into

24 one of the stated categories. If the fig
one of the stated categories. If the figure is greater than 10% of total revenues, please report the top three activities included in this category in the comments section. 4/21/2020 Cate Definition Bowl Revenues* Input all amounts received related to participation in a post-season bowl game, includin g Expense reimbursements. Total Operatin g R evenuesTotal of Cate g ories 1-19. 4/21/2020Expenses for the athletics program will vary among institutions; however, typical sources of intercollegiate athletics expenses are outlined (each followed by a comprehensive definition) below (* denotes new or updated content for 2020) Cate Definition Athletic Stu d e n AidInput the total dollar a m t of a thletic stu d e n t aid fo r the epo g year i n clu n g: Summer school. Tuition discounts and waivers (unless it is a discount or waiver available to the general student body). Aid given to student-athletes who are inactive (medical reasons) or no longer eligible (exhausted eligibility). Other expenses related to attendance. distribution equivalencies by sport and in athe full grant amount). Other expenses related to attendance (also known as cost of attendance) should not be included in the grants-in-aid revenue distribution equivalencies. Only tuition, fees, Athletics aid awarded to non-athletes (student- managers, graduate assistants, trainers) should be reported as Expenses Not Related to Specific Teams. It is permissible to report only dollars in the Expenses Not Related to Specific Teams row as long as you have reported non-zero entries for Equivalencies, Number of Students, and Dollars (all 3 required for at least one sport). Note: This information can be managed within the NCAA’s Compliance Assistance (CA) software. The entered into CA will automatically

25 populate to the athletic student aid sec
populate to the athletic student aid section within the NCAA Financial Reporting System when the CA import feature is selected. 21 mounts paid to visiting participating inThis includes payments made 4/21/2020 Cate Definition Bonuses paid as well as non-taxable benefits, inclusive of: media income, tuition reimbursement/exemptionsPlace any severance payments in Category 26. Bonuses paid • Car stipend. • Speaking fees. • Camps compensation. • Media income. Support Staff/ Bonuses paid as well as any non-taxable benefits,media income, tuition reimbursement/exemptionsspecific sport (i.e., director of men’s athletics), will have their compensation figures c Teams fields. Athlets teams (sports infoacademic advisor) will be reported as Not Allocated by Gender column. 4/21/2020 Cate Definition Support Staff / Administrative Compensation, Benefits and Bonuses paid by Third PartyInput compe n satio b onuses a n d b e n efits pai d to d istrative a n d support staff b third party and contractually guaranteed by the institution, but not included on the institutions W-2, including: Car stipend. Country club membership. Allowances for clothing, housing, and entertainment. Speaking fees. Camps compensation. Media income. Shoe and apparel income. Expense Category 23 and 25 should equal Category 10. Severa Payments Input sever a n ce p a yme ts a n d applica b le n efits ized for past coachi n g a n administrative personnel. 27 R uiti Input tra n spo a , lodgi n g a n d meals for r ospective stu d e n thletes n stitutio personnel on official and unofficial visits, telephone call charges, postage and such. Include value of use of institution’s own vehicles or airplanes as well as in-kind value of loaned or contributed transportation. 28 m T r a velInput air a n d

26 g r ou r a vel, lodging, meals a n d i n
g r ou r a vel, lodging, meals a n d i n n tals (i n clu n g housi n incurred during school break period) for competition related to preseason, regular season and non- bowl postseason. Amounts incurred for food and lodging for housing the team before a home game also should be included. Use of the institution’s own vehicles or airplanes as well as in-kind value of donor-provided transportation. Sports Equipment, Uniforms and Supplies Input items that are provided to the teams only. Equipment amounts are those expended from current or operating funds. Include value of in-kind equipment provided. Game Expe n sesInput game-day expenses other than travel which are necessary for intercollegiate athletics competition, including officials, security, event staff, ambulance, etc. Input any payments back to the NCAA for hosting a championship or conference for hosting 4/21/2020 Cate Definition Raising, Marketing and Promotion Input costs associated with fund raising, marketing and promotion for media guides, brochures, recruiting publications and such. Sports C a Expenses Input all expe n ses paid b y the athletics d epartme t, i n clu n n -athletics pe r son salaries and benefits, from hosting sports camps and clinics. Athletics personnel salariesand benefits should be reported in Categories 22-25. Spirit G r oups n e support for spirit g r oups i n clu n g b cheerlea ers, mascots, d a n cers, etc. Fees leases and rental fees for athletics facilities for the reportipaying (athletics, institution or other). for all debt service, leases, ties are paying these expenses or the institution is charging directly to athletics, this category will not equal Category 6A. Direct Overhead Administrative r head and administrative expenses paid tly to athletics • Administra

27 tive/Overhead fees charged by the instit
tive/Overhead fees charged by the institution to athletics. • Facilities maintenance. • Security. • Utilities. • Other Administrative Expenses. 4/21/2020 Cate Definition r Institutional Support Input ove r h ead a n d a d istrative expe n ses paid y or cha r ged irectly to athletics including: Administrative/Overhead fees not charged by the institution to athletics. Facilities maintenance. Security. Risk Management. Utilities. Equipment Repair. Telephone. Other Administrative Expenses. 37 ical Expe n sesand Insurance Input me d ical expe n ses a n d me d ical i n sura r emiums for stu d e n t-athletes. Mem erships a n d Dues Input mem b erships, co n fe n ce a n d a ssoci dues. Student-Athlete ) Include meal allowance and food/snacks provided to student-athletes. Note: Meals provided during team travel should be reported in Category 28. Other Oper a ting b y athletics in the reportated categories, including: • Non-team travel (conferences, etc.). • Team banquets and awards. If the figure is greater than port the top three activities included in this category in the comments section. Input all expenditures related to participation in a post-season bowl game, including • Team t d in Category 41A, Bowl Expenses – Coaching Compensation/Bonuses. Coaching Compensation/ Total Operatin g ExpensesTotal of Cate g ories 20-41A. 4/21/2020Please input the following other reporting items below, if applicable (* denotes new or updated content for Cate Definition Excess Tra n sfe to Institution Input, if applica b le, t h e mou t of athletic- r elated fun d s fo r the r epo g yea r that are contributed back to your institution that were not applicable to be counted or are in excess of those funds allowable to be counted in Category 5. Confe Realignment E

28 xpenses n put one-time a mounts pai d
xpenses n put one-time a mounts pai d b y a thletics a n d b the institution a b ove no r m al ope ati expenses for conference realignment (e.g., exit fees, consulting fees, legal fees, signage, advertising, public relations). Ensure all regular operating expenses such as team travel are reported in the normal expense categories above. Any new revenues should be reported in Category 13. The amount submitted in this category should not be included in operating expense reporting Categories 20-41 above. 52 thletics Related Debt n put lue of athletics de b t at the e n d the epo g yea r Note: this is the total value of athletics l InstitutionalDebt n put total v a lue of institutio n al de b t at the e n of the r epo g yea r . Ensu r e at h letics related debt is included in the total figure, regardless of the athletics department structure. Value of AthleticsDedicated Endowments n put total fair market v a lue of athletics-de d icated endowments at the en d of the reporting year. Value ofInstitutional Endowments n put total fa v a lue of institutio n al e n dowments at the en d of the r epo ting yea r . etics related capita 4/21/2020APPENDIX D | Minimum NCAA AgrMINIMUM AGREED-UPON PROCEDURES PROGRAM FOR Following is a complete listing of the mipon procedures for revenues, category, to be performed to the statement by the independent accountant. Before the commencement of fieldwork, the independent accountant should ensure that amounts reported on the statement agree to the institution's general ledger. For all revenue categories perform the minimum agreed-upon procedures set forth below. Compare and agree each operating revenue category reported in the statement during the reporting period to supporting schedules provided by the instituti

29 on. If a specific reporting category is
on. If a specific reporting category is less than 4.0% of the total revenues, no procedures are required for that specific category. Compare and agree a sample of operating revenue receipts obtained from the above Compare each major revenue account over 10% of the total revenues to prior period amounts and budget estimates. Obtain and document explanation of any variations greater than 10%. Report the analysis as a supplement to the final Agreed-Upon procedures report. Compare tickets sold during the reporting period, complimentary tickets provided the reporting period and unsold tickets to the related revenue reported by the Institution the statement and the related attendance figures and recalculate totals. Student FeesCompare and agree student fees reported by the institution in the statement for the Obtain documentation of institution’s mestudent fees to intercollegiate athletics programs. If the athletics department is reporting that an allocation of student fees should be countable as generated revenue, recalculate the totals of their that they are able to count each sport. Tie the calculation to supporting documents such as seat manifests, ticket saleDirect State or Other SupportCompare direct state or other governmental support recorded by the institution during the reporting period with state appropriations, institutional authorizations and/or other Institutional SupportCompare the direct institutional support recorded by the institution during the reporting period with the institutional supporting budget transf 4/21/2020Transfers Back to Compare the transfers back to institution with permanent transfers back to institution from the athletics department and recalculate totals. Indirect Institutional Compare the indirect institutional support recorded

30 by the institution during the reporting
by the institution during the reporting period with expense payments, cost allocation detail anSelect a sample of settlement reports for away games during the reporting period and agree each selection to the institution's general ledger and/or the statement and recalculate totals. Select a sample of contractual agreements pertaining to revenues derived from guaranteed contests during the reporting periee each selection to the institution's general ledger and/or the statement and recalculate totals. ContributionsAny contributions of moneys, goods or services received directly by an intercollegiate athletics program from any affiliated or outside organization, agency or group of individuals (two or more) not included above (e.g., contributions by corporate sponsors) that constitutes 10 percent or more in aggregat of all contributions received for intercollegiate atporting periods shall obtain and review In-KindCompare the in-kind recorded by the instrting period with a Compensation and Benefits Provided by a Third-PartyObtain the summary of revenues from affiliated and outside organizations (the "Summary") as of the end of the reporting period from the institution and select a sample of funds from the Summary and compare and agree each selection to supporting documentation, the institution's general ledger and/or the Summary and recalculate totals. Obtain and inspect agreements to understand television, radio) rights received by the institution or through their conference offices as reported in the statement. Compare and agree the media right revenues to a summary statement of all media rights identified, if applicable, and the institution's general ledger and recalculate totals. Ledger totals may be different for total conference diseparately. 4/21/2020Compare

31 the amounts recorded in the revenue and
the amounts recorded in the revenue and expense reporting to general ledger detail for NCAA distributions and other corroborative supporting documents and recalculate totals. Obtain and inspect agreements related to the institution's conference distributions and participation in revenues from tournaments dur for relevant terms Compare and agree the related revenues to the institution's general ledger, and/or the statement and recalculate totals. Program Sales, Concessions, Novelty Sales and Compare the amount recorded in the revenue reporting category to a general ledger detail of program sales, concessions, novelty sales and parking as well as any other SponsorshipsObtain and inspect agreements related to the institution's participation in revenues from royalties, licensing, advertisements and sponsorships during the reporting period for Compare and agree the related revenues to the institution's general ledger, and/or the statement and recalculate totals. Inspect sports camp contract(s) between the institution and institutional sports-camps or clinics during the reporting period to obtain documentation Obtain schedules of camp participants and select a sample of individual camp participant cash receipts from the schedule of sports- camp participants and agree each selection to the institution's general ledger, and/or the statement and recalculate totals. Restricted Endowment Investment Income e of endowment and investment income reported in the statement during the reporting period to the uses of income defined within Other Perform minimum agreed-upon procedures referenced for all revenue categories and recalculate totals. 4/21/2020Bowl Revenues Obtain and inspect agreements related to the institution's revenues from post-season bowl participation during the

32 reporting period to gain an understandi
reporting period to gain an understanding of the relevant terms Compare and agree the related revenues to the institution's general ledger, and/or the statement and recalculate totals. 4/21/2020MINIMUM AGREED-UPON PROCEDURES PROGRAM FOR Following is a complete listing of the minimum agreed-upon procedures for expenses, by category, to be performed to the statement by the independent accountant. Before commencement of fieldwork, the independent accountant should ensure that the amounts reported on the statement agree to the institution's general ledger. Compare and agree each expense category reported in the statement during the reporting period to supporting schedules provided by the institution. If a specific reporting e required for that Compare and agree a sample of expenses obtained from the above operating expense supporting schedules to adequate supporting documentation. Compare each major expense account over 10% of the total expenses to prior period amounts and budget estimates. Obtain and document explanation of any variations greater than 10%. Report the analysis as a supplement to the final Agreed-Upon procedures report. Student AidSelect a sample of students (10% of the total student-athletes for institutions who have used NCAA's Compliance Assistant (CA) software to prepare athletic aid detail, with a maximum sample size of 40, and 20% of total studetitutions who have not, with a maximum sample size of 60) from the listing of institutional student aid recipients during the reporting period. Data should be captured by the institution through Note: The Division I revenue distribution equivalencies (athletic grant amount divided by related books, per Bylaw 20. Cost of Attendance or Other Expenses Related to Attendance are not countable for revenue d

33 istribution purposes. To access revenue
istribution purposes. To access revenue distribution equivalencies within Complian�ce Assistant (CA), go to Reports Standard �Reports Calculation of Revenue Distribution Equivalencies Report (CRDE). Obtain individual student account detail for each selection and compare total aid in the institution’s student system to the student's detail in CA or the institution report that ties directly to the NCAA Membership Financial Reporting System. Division I Institutions Only: Perform a check of each student selected to ensure their information was reported accurately in either the NCAA's CA software or entered directly into the NCAA Membership Financial Reporting System using the following The equivalency value for each student-athlete in all sports, including head-count sports, needs to be converted to a full-time eThe full-time equivalency value is calculated using the athletic grant amount reported on the Calculation of Revenue Report (CRDE) from CA as the numerator and the full grant amount which is the total cost for tuition, fees, required course-related books, room and board for an academic year as the denominator. If using the NCAA CA software, this equivalency value will be calculated for you on Grants-in-aid is calculated by using the revenue diby sport and in aggregate. (Athletid by the full grant 4/21/2020Other expenses related to attendance (also known as cost of attendance) should not be included in grants-in-aid revenue distributiOnly tuition, fees, room, board and course-related books are countable for grants-in-aid revenue distributcompliance purposes equivalencies may include other expenses related to attendance per Bylaw 15.02.2, however these expenses are not allowed to Full grant amount should be entered as a full year of tuition

34 , not a semester or quarter. Student-ath
, not a semester or quarter. Student-athletes are to be counted once, regardless of multiple sport participation, and should not receive a revenue distribution equivalency Athletics grants are valid for revenu only in sports in which the NCAA conducts championships competition, emerging sports for women and bor revenue distribution purposes in NCAA sports that do not meet the minimum contests and participantsInstitutions providing grants to student-athletes listed on the CRDE as “Exhausted Eligibility (fifth-year)” or “Medical” receive credit in the The athletics aid equivalency cannot exceed maximum equivalency limits. However, the total revenue distribut exceed maximum equivalency limits due to exhausted eligibility and medical equivalencies If a sport is discontinued and the athletic grant(s) are still being honored by the institution, the grant(s) are included in student-athlete aid for If a selected student received a Pell Grant, ensure the value of the grant is not included in the calculation of equivalencies or the total dollar amount pense for the institution. If a selected student received a Pell Grant, ensure the student’s grant was included in the total number and total dollar value of Pell Grants reported for Revenue Distribution purposes in the NCAA Membership Financial Reporting System. Recalculate totals for each sport and overall. 4/21/2020Obtain and inspect visiting institution's away-game settlement reports received by the ee related expenses to the institution's ement and recalculate totals. Obtain and inspect contractual agreements pertaining to expenses recorded by the institution from guaranteed contests during the reporting period. Compare and agree related amounts expensed by the institution during to the institution's general ledger an

35 d/or the statement and recalculate total
d/or the statement and recalculate totals. Coaching Salaries, Benefits, and Bonuses Paid by the University and Related Obtain and inspect a listing of coaches employed by the institution and related entities during the reporting period. Select a sample of coaches' contracts that must include Compare and agree the financial terms and conditions of each selection to the related by the institution and related entities in the statement during Obtain and inspect payroll summary registers for the reporting year for each selection. Compare and agree payroll summary registers from the reporting period to the related recorded by the institution in the statement during the Compare and agree the totals recorded to any employment contracts executed for the sample selected and recalculate totals. Coaching Other Compensation and Benefits Paid by a Third-PartyObtain and inspect a listing of coaches employed by third partieperiod. Select a sample of coaches' contracts that must include football, and men's and Compare and agree the financial terms and conditions of each selection to the related coaching other compensation and benefits paid by a third party and recorded by the institution in the statemenObtain and inspect reporting period payroll summary registers for each selection. Compare and agree related payroll summary register to the coaching other compensation and benefits paid by a third-party expenses recorded by the institution in the statement Support Staff/Administrative Salaries, Benefits and Bonuses Paid by the University Select a sample of support staff/administrative personnel related entities duriObtain and inspect reporting period summary payroll register for each selection. ll register to the related support staff administrative salaries, benefits and bo

36 nuses paid by the institution and relate
nuses paid by the institution and related entities expense recorded by the institution in the statement during the recalculate totals. 4/21/2020Support Staff/Administrative Other Compensation and Benefits Paid by a Third-PartySelect a sample of support personnel employed by the third parties Obtain and inspect reporting period payroll summary registers for each selection. y registers to the related support staff administrative other compensation and benefits expense recorded by the institution in the statement during the recalculate totals. Select a sample of employees receiving severance payments by the institution during the reporting period and agree each severance payment to the related termination letter or d recalculate totals. Obtain documentation of the InstitutCompare and agree to existing instit-related policies. Obtain general ledger detail and compare to the total expenses retotals. Team TravelObtain documentation of the InstitCompare and agree to existing instit-related policies. Obtain general ledger detail and compare to the total expenses retotals. Uniforms and Supplies Obtain general ledger detail and compare to the total expenses reported. Select a sample of transactions to validate existence of transaction and accuracy of recording and recalculate totals. Game ExpensesObtain general ledger detail and compare to the total expenses reported. Select a sample of transactions to validate existence of transaction and accuracy of recording and recalculate totals. Marketing PromotionObtain general ledger detail and compare to the total expenses reported. Select a sample of transactions to validate existence of transaction and accuracy of recording and recalculate totals. ExpensesObtain general ledger detail and compare to the total expenses repor

37 ted. Select a sample of transactions to
ted. Select a sample of transactions to validate existence of transaction and accuracy of recording and recalculate totals. 4/21/2020GroupsObtain general ledger detail and compare to the total expenses reported. Select a sample of transactions to validate existence of transaction and accuracy of recording and recalculate totals. Athletic Facility Debt Service, Leases and Rental Obtain a listing of debt service schedules, lease payments and rental fees for athletics facilities for the reporting year. Compare a sample of facility payments including the top two highest facility payments to additional supporting documentation (e.g. debt financing agreements, leases, rental agreements). Compare amounts recorded to amounts listed in the general ledger detail and recalculate totals. Direct Overhead and Administrative ExpensesObtain general ledger detail and compare to the total expenses reported. Select a sample of transactions to validate existence of transaction and accuracy of recording and recalculate totals. Indirect Institutional Medical Expenses and Medical Obtain general ledger detail and compare to the total expenses reported. Select a sample of transactions to validate existence of transaction and accuracy of recording and recalculate totals. Memberships DuesObtain general ledger detail and compare to the total expenses reported. Select a sample of transactions to validate existence of transaction and accuracy of recording and recalculate totals.Operating Expenses and Transfers InstitutionObtain general ledger detail and compare to the total expenses reported. Select a sample of transactions to validate existence of transaction and accuracy of recording and recalculate totals. Meals (non-travel)Obtain general ledger detail and compare to the total exp

38 enses reported. Select a sample of tran
enses reported. Select a sample of transactions to validate existence of transaction and accuracy of recording and recalculate totals. Bowl Expenses Obtain general ledger detail and compare to the total expenses reported. Select a sample of transactions to validate existence of transaction and accuracy of recording and recalculate totals. 4/21/2020ADDITIONAL MINIMUM AGREED-UPON order for the NCAA to place reliance on the Division I financial reporting to calculate the NCAA revenue distributions, which is a financial benefit to the institution, the following procedure are requireCompare and agree the sports sponsored reported in the NCAA Membership Financial Reporting System to the Calculation of Revenue Distribution Equivalencies Report (CRDE) from Compliance Assistant (CA) or other report that supports the equivalency calculations from the institution. The NCAA Membership Financial Reporting System populates the sports from the NCAA Sports Sponsorship and Demographics Form as they reported by the institution. If there is a discrepancy in the sports sponsored between the Membership Financial Reporting System and the CRDE or other report that supports the equivalency calculations, inquire about the discrepancy and report the justification in the AUP report. Compare current year Grants-in-Aid revenue distribution equivalencies to prior year reported equivalencies per the Membership Financial Report submission. For Sports Sponsorship: Obtain the institution’s Sports Sponsorship and Demographics Form submitted to year. Validate that the countable NCAA sports reported by the institution met the minimum requirements, set forth in Bylaw 20.9.6.3, related to the number of contests and the number of participants. If the institution requested and/or received a wai

39 ver related to minimum contests or minim
ver related to minimum contests or minimum participants for a sport, that sport would not qualify as a sponsored sport for the purposes of revenue distribution. Also, only sports in which the NCAA conducts championships competition, emerging sports for women and bowl subdivision football are ts have been validated, ensure that the institution has properly reported these sports as countable for revenue distribution purposes within the NCAA Membership FiSystem. Note: Any discrepancies MUST be resolved within the NCAA r to the report beiNCAA. Compare current year number of Sports Sponsored to prior year reported total per the Membership Financial Report submission. Inquire and document an *Note for 2019-20 reporting only: For this reporting year, sports an institution expected to sponsor in spring 2020, as reported on the institution’s 2019 Sports Sponsorship and Demographics form, would qualify as a sponsored sport for the purposes of revenue distribution. This single year exception is consistent with the intent of the Division I Council Coordination Committee’s decision on March 25, 2020 to grant an extraordinary ct of the COVID-19 global pandemic. 4/21/2020For Pell Grants: Agree the total number of Division I stGrant recipients on Full Athletic Aid, Pell Grant recipients on Partial Athletic Aid and Pell Grant recipients with no Athletic Aid) and the total dollar amount of these Pell Grants reported in the NCAA Membership Financial Reporting System to a report generated out of the institutions financial aid records of all student-athlete Pell Grants. Note: individual student-aid file testing in step 31 above should tie any selected student athletes who received Pell Grants back to the report of all student athlete Pell Grants to test the completeness and accur

40 acy of the report. Compare current year
acy of the report. Compare current year Pell Grants total to prior year reported total per the Membership Financial Report submission. Inquire and document an explanation 4/21/2020PROCEDURES PROGRAM FOR REPORTING ITEMSFollowing is a complete listing of the minimum agreed-upon procedures for other reporting items, category, to be performed to the statement by the independent accountant. Before the commencement of fieldwork, the independent accountant should ensure that the amounts reported on the statement agree to the institution's general ledger. Transfers Institution and Conference Realignment ExpensesObtain general ledger detail and compare to the total expenses reported. Select a sample of transactions to validate existence of transaction and accuracy of recording and recalculate totals. Total Athletics Related Debt Obtain repayment schedules for all outstanding intercollegiate athletics debt during the reporting period. Recalculate annual maturities (consisting of principal and interest) Agree the total annual maturities and total outstanding athletic related to supporting documentation and the institution’s general ledger, as applicable. Total Institutional Debt debt to supporting docinstitution’s audited financial statements, if available, or the institution’s general ledger. Obtain a schedule of all athletics dedicate by athletics, the institution, and affiliated organizations. Agree the fair market value in available. Value of Institutional Endowments Agree the total fair market value of institutional endowments to supporting and/or audited financial statements, if available. Obtain a schedule of athletics related capital expenditures made by athletics, the Obtain general ledger detail and compare to the total expenses reported. Select a sample of

41 transactions to validate existence of tr
transactions to validate existence of transaction and accuracy of recording and recalculate totals. 4/21/2020The independent accountant’s report on agreed-upon procedures should be in the form of procedures and findings. The report should contain the following elements: A title that includes the word “independent”; Identification of the specified parties; Identification of the subject matter (or the written assertion related thereto), including the period and point in time addressed and a reference to the character of the engagement; Identification of the responsible party; subject matter is the responsibility of the responsible party; A statement that the procedures performed was those agreed to by the specified parties identified in the report; For compliance-attestation engagements, a statement that the procedures, which were agreed to by the specified parties identified in the report, were performed to assist the specified parties in evaluating the entity’s compliance with specified requirements or the effectiveness of its internal control over compliance; A statement that the agreed-upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public A statement that the sufficiency of the procedures is solely the responsibility of the specified parties and a disclaimer of responsibility for the sufficiency of those procedures; A list of the procedures performed (or reference thereto) and related findings; Where applicable, a description of any agreed-upon materiality limits; A statement that the practitioner was not engaged to and did not conduct an examination of the subject matter, the objective of which would be the expression of an opinion, a disclaimer of opinion on the subject ma

42 tter, and a statement that if the practi
tter, and a statement that if the practitioner had performed additional procedures, other matters might have come to the practitioner’s attention that would have been reported; 4/21/2020A statement of restrictions on the use of the report because it is intended to be used solely by the specified parties; Where applicable, reservations or restrictions concerning procedures or findings; Where applicable, a description of the nature of the assistance provided by a specialist; The manual or printed signature of the practitioner’s firm and The date of the report. 4/21/2020Q: Can an internal auditor of one member institution conduct the required independent audit for another member institution in the same state system? A: Yes, provided the individual is an independent certified auditor and is not a staff member of that institution. Q: Can a member institution seek an extension of the deadline for completion of the annual agreed-upon procedures? A: No. NCAA legislation does not contain a provision under which the deadline may be extended or waived. Q: Are agreed-upon procedures performed by the internal audit division of a state system of higher education considered independent? A: Yes, since individuals who perform the work are employees of the state system reporting to the system’s director of internal audits, provided the internal audit division performs the minimum agreed-upon procedures in a manner consistent with NCAA agreed-upon procedures for each institution. Q: Are there specific sanctions for noncompliance of the agreed-upon procedures? A: Failure to complete the required agreed-upon procedures during the period allotted would constitute a violation of NCAA Bylaw 3.2.4.17. The institution would be subject to the Association’s enforcement procedures and w

43 ould need to contact the NCAA enforcemen
ould need to contact the NCAA enforcement staff to report the circumstances of the violation, as well as any procedures the institution may have implemented to prevent a recurrence. Q: How does a Division II institution satisfy the agreed-upon procedures requirement if the institution sponsors a sport(s) at the Division I level? A: The NCAA Interpretations Committee determined during its June 30, 1993, conference call that a Division II member institution that sponsors a Division I sport(s) shall not be subject to agreed-upon procedures (Based on Division II legislative action August 2004) for the Division I sport(s). This interpretation supersedes the previous legislative staff interpretation of January 15, 1992. 4/21/2020Q: Does an independent group or organization that does not constitute a booster organization by name only (e.g., alumni association, foundation) need to have its athletically related financial activities included in the institution’s financial audit (i.e., tested by the auditor and reported to the institutional auditor)? A: Any agency or group of individuals (two or more) that has as its principal purpose the generation of moneys, goods or services for or on behalf of an intercollegiate athletics the annual agreed-upon procedures. Q: Once affiliated and outside organizations (e.g., independent groups, affiliated foundations), such as those that do not fall under the purview of direct institutional oversight, are identified, how is their financial data to be included in the agreed-upon procedures? A: Either the organization’s statements of revenues and expenses should be procured or, if audited independently of the institution, agreed-upon procedures and any reports to management related to the internal control structure need to be obtained a

44 nd reviewed. Also, a schedule of expense
nd reviewed. Also, a schedule of expenses by the affiliated and/or outside organization for or on behalf of the institution’s athletics program should be obtained and reconciled with the revenues recorded in the athletics program’s accounting records. Q: What are the criteria used in compiling the total dollars generated for or on behalf of an athletics program? A: An institution must disclose in a footnote to the statement of athletics department revenues and expenses contributions from any outside source (not included as an agency, organization or group as indicated in the NCAA agreed-upon procedures in the section entitled “organization of intercollegiate athletics programs”) that constitutes more than 10 percent of all contributions received (e.g., contributions by corporate sponsors). The source from which such funds are received also shall be disclosed in a footnote to the statement of revenues and expenses. Q: Is there a charge for additional copies of the agreed-upon procedures? A: No. The agreed-upon procedures no longer will be published as a cover-bound, typeset booklet, but may be obtained by contacting the compliance services staff. This will allow the information to be available to the membership and its auditors at no cost. Q: For an institution with a fiscal year-end which would preclude a timely report, how can an exception be granted to report on the most recent fiscal year that is completed? A: The institution should coServices group for guidance. 4/21/2020To access the NCAA on-line financial reporting Website: http://www.ncaa.org/about/resources/finances/n Link to the FY2020 Agreed-Upon Procedures document. art Guide and Users Guide. If you need assistance in accessing the NCAA Membership Financial Reporting System, please send an emainc